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MINUTES
REGULAR VILLAGE BOARD MEETING
December 13, 2016
1. CALL TO ORDER- 7:16 p.m.
Present: Mayor Craig B. Johnson,Trustees Nancy J. Czarnik, Patton L. Feichter,Jeffrey C.
Franke, Samuel L. Lissner, James P. Petri, Christine K. Prochno
Also Present: Village Manager Raymond R. Rummel,Village Attorney George B.
Knickerbocker,Village Clerk Judith M. Keegan
2. PLEDGE OF ALLEGIANCE
INVOCATION - DEACON TED CZARNECKI, SAINT JULIAN EYMARD CATHOLIC CHURCH
3.APPROVAL OF MINUTES OF NOVEMBER 15, 2016- Motion to approve the Minutes
of the Regular Village Board Meeting held on November 15, 2016 as submitted and
dispense with the reading.
Moved by Trustee Petri Seconded by Trustee Czarnik
VOICE VOTE
MOTION CARRIED
4. MAYOR&BOARD OF TRUSTEES' REPORT - Mayor Johnson attended the following
meetings and events:
November 17, 2016 - Monthly Tollway Board meeting. I-90 will be open by the end of the
year. Work on the Tri-State Tollway is scheduled for 2020 or 2021. The Elgin O'Hare and
the western by-pass are being worked on. Chicago sold the land to the Tollway for the
northern connection. The Tollway is still working with the rail lines for the southern
connection.
November 25. 2016 - The Annual Tree Lighting Ceremony. There was a very large crowd
in attendance this year. The Buckingham's performed followed by the tree lighting,
fireworks and the arrival of Santa and Mrs. Claus. The Village Board is looking to have a
concert at next year's tree lighting also.
November 28. 2016 - A meeting with Ginger Evans and the Chicago Department of Aviation
to discuss the Fly Quiet Rotation Program. There are some adjustments that need to be
made. They are going to work on making sure the noise is distributed fairly and properly
for everyone involved.
November 29. 2016 - Retirement party for Police Chief Schmidt.
December 1. 2016 -Administered the Oath of Office to newly appointed Police Chief
Charles Walsh.
December 2. 2016 - The Greater O'Hare Association holiday luncheon. Mark Hamilton of
Hamilton Partners was in attendance and advised the Mayor that Hamilton Partners would
like to be a sponsor for next year's Tree Lighting Ceremony.
December 6. 2016 - Community Character Coalition meeting at the Hattendorf Center for
Toys for Tots. The community was very generous with their donations. Trustee Feichter
will be the new president of the Community Character Coalition effective January 1, 2017.
December 7. 2016 - Open House for the Village Zoning Code update.
December 8. 2016 - Boy Scout Pack 495 from Stevenson School and Link School visited
Village Hall.
December 9. 2016 -A sneak preview of the summer concert line-up was given to the Park
District Board.
December 10, 2016 - Bike-a-Thou benefit at the Pavilion to raise money for the Parks
Foundation.
Mayor Johnson advised there have been several inquiries about leaf pick-up and why the
pick-up isn't extended to a later date. The locations that the Village can bring the leaves to
stop operating on December 1St each year. There is no place to bring the leaves after that.
As a courtesy to the Village,the leaves that are bagged and brought to the Public Works
facilities are stored by Waste Management until the following spring. This year was the
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fourth warmest fall and therefore the leaves were late in falling. There are very few
communities left that offer leaf pick-up. The Village is broken down into nine sections for
leaf pick-up and each section has four pick-ups.
Presentation-A presentation announcing the 2017 Mid-Summer Classics Concert Series
was given. The line-up is as follows:
July 4, 2017 (Four on the Fourth) -Ambrosia, Orleans, Mitch Ryder, The Guess Who. The
concerts will run from 5:30 p.m. to 9:30 p.m. at Rotary Green, followed by fireworks.
July 11, 2017 - Credence Clearwater Revisited at the Village Green
July 18, 2017 - Rodney Atkins at the Village Green
July 25, 2017 - Kool &the Gang at the Village Green, followed by the announcement of the
winner of the corvette from the VFW raffle. Mayor Johnson thanked EMG Entertainment
Group for all the hard work they put into organizing the concerts.
Oath of Office - Mayor Johnson administered the Oath of Office to newly appointed Police
Chief Charles Walsh. Chief Walsh is the fifth Police Chief being appointed Chief in the sixty-
year history of the Village. Chief Walsh stated he is humbled and grateful to be serving the
community as its next Police Chief. Chief Walsh thanked the Mayor,Village Board and
Village Manager for the opportunity to serve as Chief. Chief Walsh thanked family, friends
and co-workers for their support and the Elk Grove community for the support they give to
the entire Police Department.
Trustee Czarnik. Trustee Petri, Trustee Feichter and Trustee Lissner attended the DARE
Culmination Ceremony at Adolph Link School. Officer Dave Johnson,the DARE instructor,
did a fine job with the students. For the last time as Police Chief, Steve Schmidt addressed
the students and did a wonderful job guiding them with some of the decisions they may
have to make in the future.
Trustee Czarnik noted the GOA holiday luncheon held on December 2, 2016 was a
wonderful way to start the holiday season.
Trustee Petri, Trustee Lissner and several staff members participated in a three-hour
meeting on December 5, 2016 with consultants about the Zoning Ordinance update. The
Open House to discuss the Zoning Ordinance update took place on Wednesday. Input was
sought from residents,the Zoning Board of Appeals and the Plan Commission. Several
changes need to be made to the Ordinance.
On December 12, 2016 Trustee Petri attended the Tollway meeting held in the Village. A
presentation was given by the PACE Bus organization providing information about the
PACE routes throughout the area. There was discussion about routes along the Elgin
O'Hare Expressway.
Trustee Feichter announced the Community Character Coalition is going to sponsor a
Carnival of Character on February 25, 2017 at the Pavilion. Fourteen hundred people
attended last year. Tasty Catering will be donating food for the event. Everyone is invited
to attend. Several community organizations will be represented with booths at the event.
The Community Character Coalition helped promote a program being implemented by the
Police Department. The program is called "Cops and Kids." The Police Department raised
funds to assist disadvantaged children purchase holiday gifts. Each child receives one
hundred dollars to make purchases at Walmart. Enough money has been raised for thirty-
two children to shop. The shopping event will take place on December 17, 2016.
Trustee Lissner and Trustee Prochno attended the DARE graduation at Queen of the Rosary
School on November 22, 2016. Trustee Lissner attended the quarterly JAWA meeting on
November 30, 2016. JAWA is still waiting for a response from the City of Chicago regarding
a contract renewal. Chicago has a new Water Commissioner so it may be awhile. In 2017
JAWA will be meeting at 6:00 p.m. instead of 6:30 p.m.
Trustee Lissner and Trustee Petri both had the opportunity to speak with college students
that were working on reports for school. Trustee Lissner spoke with a nursing student
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from Loyola University. She had several questions about local government. The student
said she would forward Trustee Lissner a copy of her report when it is completed.
Trustee Franke announced a Citizen's Police Academy is being offered by the Police
Department from February 1, 2017 through March 22, 2017. The Academy will be held on
Wednesday evenings from 6:30 p.m. to 8:30 p.m. Participants have to be eighteen years or
older and live or work in Elk Grove Village. Applications are available on the Village
website.
Trustee Prochno asked residents to please shovel their sidewalks and to assist neighbors
who are unable to do their own shoveling.
Trustee Prochno reported that a new mechanism is being purchased for the clock tower
and it should be repaired in the near future.
The Elk Grove Lioness Club is hosting a Christmas Decorating Contest. Judging will take
place Thursday, December 15, 2016 from 7:30 p.m.to 9:30 p.m. The contest is being
sponsored by the Village and the Lioness Club.
Castle Chevrolet has generously donated a 2017 Chevy Corvette to be raffled off to support
and benefit the Elk Grove VFW Post 9284. Proceeds will be used to install an elevator at
the VFW Hall. The winner will be drawn at the summer concert being held on July 25,
2017. The raffle is being sponsored through the Community Character Coalition. Tickets
are ten dollars each or three for twenty dollars. Trustee Prochno thanked Kitty Weiner for
coming up with the idea for the raffle in support of the veterans.
5.ACCOUNTS PAYABLE WARRANT - Motion to authorize payment of invoices as
shown on the November 30, 2016 Accounts Payable Warrant in the amount of
$1,797,761.53.
Moved by Trustee Petri Seconded by Trustee Czarnik
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
Motion to authorize payment of invoices as shown on the December 13, 2016
Accounts Payable Warrant in the amount of$1,939,323.48.
Moved by Trustee Petri Seconded by Trustee Czarnik
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
6. CONSENT AGENDA
a. Authorization of a request from St. Julian Eymard Catholic Church, located at 601
Biesterfield Road, to waive permit fees for parking lot maintenance in the amount of$25.
b. Authorization of a request from the Salvation Army, located at 1000 Pratt Blvd., to
waive permit fees for parking lot maintenance in the amount of$99.
c. Authorization of a request from the Alexian Brothers Medical Center, 800 Biesterfield
Road, to waive engineering permit fees to remove and replace sidewalk in the amount of
$180.
d. Authorization of a request from the Veterans of Foreign Wars, located at 400 E. Devon
Avenue, to waive permit fees for parking lot maintenance in the amount of$421.
e. Authorization of a request from the Elk Grove Park District to waive permit fees in the
amount of$495 for parking lot maintenance at Al Hattendorf Community Center located
at 225 E. Elk Grove Blvd.
f. Authorize payment of$2,000 in dues to the Illinois Municipal League for Fiscal Year
2017-2018.
g. Authorization of a request from the Lutheran Church of the Holy Spirit, located at 150
Lions Drive, to waive building permit fees to construct an addition to the chancel and
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modify the congregation area in the amount of$6,211.00.
h. Authorization to waive formal bidding procedures and award a purchase contract to
Verdin Company of Cincinnati, OH to furnish and install a replacement clock mechanism
and sound equipment in the amount of$23,510.00 from the Grove Mall TIF Fund.
i. Authorization of the following:
• To increase the Cable Television Fund budget in the amount of$38,000; and
• To award a contract to the lowest responsive and responsible bidder VSA, Inc of
Buffalo Grove, IL for the purchase and installation of a three (3) Sony PTZ camera
package in an amount not to exceed $37,411 from the Cable Television Fund.
j. Authorization to award a professional services contract to GOVTEMPUSA, LLC of
Northbrook, IL for office support services for the period from January 1, 2017 through
December 31, 2017 in an amount not to exceed $43,680.
k. Authorization to award a purchase contract through the State of Illinois Central
Management Services to CDS Office Technologies of Itasca, IL for the purchase of six (6)
Panasonic Toughbooks for fire apparatus and ambulances in the amount not to exceed
$28,500 from the General Fund.
1. Authorization of the following:
• To adopt Ordinance 3471 entitled, "AN ORDINANCE AUTHORIZING THE
LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND
MUNICIPAL PURPOSES OF THE VILLAGE OF ELK GROVE VILLAGE FOR
THE FISCAL YEAR BEGINNING MAY 1, 2017 AND ENDING APRIL 30,
2018"
• To adopt Ordinance 3472 entitled, "AN ORDINANCE ABATING A PORTION
OF THE 2016 PROPERTY TAXES LEVIED FOR CERTAIN TAXABLE
GENERAL OBLIGATION BONDS, SERIES 2010, OF THE VILLAGE OF ELK
GROVE VILLAGE, ILLINOIS"
• To adopt Ordinance 3473 entitled, "AN ORDINANCE ABATING A PORTION
OF THE 2016 PROPERTY TAXES LEVIED FOR CERTAIN TAXABLE
GENERAL OBLIGATION BONDS, SERIES 2013, OF THE VILLAGE OF ELK
GROVE VILLAGE, ILLINOIS"
m. Adopt Ordinance No. 3474 entitled, "AN ORDINANCE AMENDING TITLE 3,
CHAPTER 3, SECTION 3-3-7,NUMBER OF LICENSES OF THE VILLAGE CODE
OF THE VILLAGE OF ELK GROVE VILLAGE BY INCREASING THE NUMBER
OF CLASS `D' LIQUOR LICENSES"
n. Adopt Ordinance No. 3475 entitled, "AN ORDINANCE CORRECTING A
SCRIVENER'S ERROR NUNC PRO TUNC SET FORTH IN ORDINANCE NO. 3253"
o. Adopt Resolution No. 41-16 entitled, "A RESOLUTION AUTHORIZING THE MAYOR
TO EXECUTE AN ADDENDUM TO THE CONTRACT BETWEEN THE VILLAGE
OF ELK GROVE AND ANDRES MEDICAL BILLING, LTD."
p. Adopt Resolution No. 42-16 entitled, "A RESOLUTION AUTHORIZING THE MAYOR
AND VILLAGE CLERK TO EXECUTE AN AGREEMENT BETWEEN THE
VILLAGE OF ELK GROVE VILLAGE AND THE SUBURBAN BUS DIVISION
(PACE) OF THE REGIONAL TRANSPORTATION AUTHORITY (DIAL-A-RIDE)"
q. Adopt Resolution No. 43-16 entitled, "A RESOLUTION FOR MAINTENANCE OF
STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS
HIGHWAY CODE"
r. Authorization of the following:
• to adopt Resolution No. 44-16 entitled, "A RESOLUTION APPROPRIATING
FUNDS IN THE AMOUNT OF $258,685 FOR THE CONSTRUCTION AND
CONSTRUCTION ENGINEERING LOCAL MATCH AND AUTHORIZING
THE MAYOR TO EXECUTE A LOCAL PUBLIC AGENCY AGREEMENT
FOR FEDERAL PARTICIPATION BETWEEN THE VILLAGE OF ELK
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GROVE VILLAGE AND THE ILLINOIS DEPARTMENT OF
TRANSPORTATION"
• to award a professional service contract to Civiltech Engineering of Itasca, IL for
the construction engineering services for the resurfacing project on Lively
Boulevard in the amount of$87,546 from the BLF Fund.
s. Adopt Resolution No. 45-16 entitled, "A RESOLUTION DETERMINING THE
APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK
COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY
17, 2013 FOR CERTAIN REAL ESTATE LOCATED AT 1001 MORSE AVENUE, ELK
GROVE VILLAGE, ILLINOIS"
t. Adopt Resolution No. 46-16 entitled, "A RESOLUTION DETERMINING THE
APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK
COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY
17, 2013 FOR CERTAIN REAL ESTATE LOCATED AT 2101 ARTHUR AVENUE,
ELK GROVE VILLAGE, ILLINOIS"
u. Authorization to waive formal bidding procedures and award a purchase contract to
Energenecs, Inc. of Cedarburg,WI to design&furnish a pump station control panel
and integrate the Landmeier Pond Pump Station into the Storm Water SCADA in the
amount of$35,700.00 from the Water&Sewer Fund.
v. Adopt Resolution No. 47-16 entitled, "A RESOLUTION DETERMINING THE
APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL
PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 17, 2013 FOR CERTAIN
REAL ESTATE LOCATED AT 2080 LUNT AVENUE, ELK GROVE VILLAGE, ILLINOIS"
w.Adopt Resolution No. 48-16 entitled, "A RESOLUTION DETERMINING THE
APPROPRIATENESS FOR CLASS 613 STATUS PURSUANT TO THE COOK COUNTY REAL
PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 17, 2013 FOR CERTAIN
REAL ESTATE LOCATED AT 1055 ARTHUR AVENUE, ELK GROVE VILLAGE, ILLINOIS"
x. Adopt Resolution No. 49-16 entitled, "A RESOLUTION AUTHORIZING THE MAYOR
AND VILLAGE CLERK TO EXECUTE A SETTLEMENT AGREEMENT BETWEEN THE
REGIONAL TRANSPORTATION AUTHORITY,THE COUNTY OF COOK,THE VILLAGE
OF ELK GROVE,ETAL AND THE CITY OF KANKAKEE, THE VILLAGE OF CHANNAHON
AND RELATED ENTITIES INSPIRED DEVELOPMENT LLC AND RYAN, LLC'
y. Adopt Resolution No. 50-16 entitled, "A RESOLUTION RESCINDING RESOLUTION NO.
20-15 AND APPROVING A SETTLEMENT AGREEMENT WITH THE INTERNATIONAL
UNION OF OPERATING ENGINEERS, LOCAL 150,AFL-CIO"
z. Authorization to award a professional service contract to Entertainment Management
Group of Elk Grove Village, IL to manage and operate the 2017 Mid-Summer Classics
Concert Series in an amount not to exceed $355,000, of which $$50,000 will be
reimbursed back to the Village by the Elk Grove Park District.
Mayor Johnson asked if there were any questions or comments about the Consent Agenda.
There were none.
Motion to approve Consent Agenda items"a through z."
Moved by Trustee Czarnik Seconded by Trustee Lissner
AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter
NAYS: None
MOTION CARRIED
7. REGULAR AGENDA- No items on the Regular Agenda.
8. PLAN COMMISSION -Village Manager Rummel -An existing business, Kilokem LLC,
located at 2200 Estes Avenue is an import and distribution company which provides
services to Elk Grove Village and surrounding areas. They would like to expand their
business operations to include ammunition,which would be stored in a secured vault area.
The expansion would require a Special Use Permit from the Village. A public hearing was
held before the Plan Commission on December 5, 2017. The Plan Commission made a
recommendation by a vote of 8 to 1 for the Village Board to approve the Special Use Permit,
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with the condition that the permit would expire upon the firm no longer doing business at
that location. The Petitioners were present in the audience. Mayor Johnson asked if any of
the Trustees had any questions. There were none.
Motion to direct the Village Attorney to prepare the necessary documents.
Moved by Trustee Lissner Seconded by Trustee Feichter
AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter
NAYS: None
MOTION CARRIED
Mayor Johnson advised the Petitioners that the Special Use will be formally adopted at the
next Village Board meeting. They do not need to attend the meeting.
9. ZONING BOARD OF APPEALS -Village Manager Rummel - No Report
10. HEALTH &COMMUNITY SERVICES - Trustee Czarnik- "The Caring Place" is a
community respite program that is offered from 9:30 a.m. to 3:00 p.m. on Mondays,
Wednesdays and Thursdays at Christus Victor Church. This is a socialization program for
adults that is organized and supervised by trained and caring staff.
11. RECYCLING&WASTE COMMITTEE -Trustee Feichter-Waste Management has
provided the Village with some negative input about recycling habits in the Village. Several
items are being put into recycling that do not belong in recycling. A lot of contaminated
items that belong in the garbage are being put into recycling. The Recycling&Waste
Committee is going to be putting together a program to try and get residents to be more
careful with their recycling. Plastic bags and pizza boxes should not be recycled and cans
and jars should be rinsed out before recycling.
12.YOUTH COMMITTEE -Trustee Franke- Scholarship forms will be available after the
first of the year. The Youth Committee provided Christmas dinners for six families.
13. BUSINESS LEADERS FORUMS -Trustees Lissner/Petri -The BLF will be meeting on
December 15, 2016 at 11:30 a.m. at the Holiday Inn. A meeting is scheduled for December
20, 2016 at 10:00 a.m. with CMAP to discuss truck routing throughout the area.
14. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri - No Report
15. INFORMATION COMMITTEE - Trustee Prochno -The Spin-a-Thon which was held at
the Pavilion raised over fifteen hundred dollars for the Parks Foundation. The foundation
sponsors families and children in programming that they cannot afford.
Trustee Prochno congratulated Sergeant Syverson who graduated on November 9, 2016
from the Northwestern University School of Police Safety and Command.
16. PARADE COMMITTEE -Trustee Czarnik- The 2017 Hometown Parade will take place
on Saturday, June 17, 2017 at 2:00 p.m. The Parade theme is "Storybook Land." The Grand
Marshall for the parade is Steve Schmidt. Steve has been active in so many areas of the
Village and is being recognized for his volunteer work with the Boy Scouts, Rotary Club,
Community Character Coalition and Sister Cities. The next meeting of the Parade
Committee will take place on Monday,January 9, 2017 at 5:30 p.m.
17. PERSONNEL COMMITTEE -Trustee Franke- No Report
18.JUDICIARY, PLANNING AND ZONING COMMITTEE -Trustee Lissner- No Report
19. CAPITAL IMPROVEMENTS COMMITTEE- Trustee Petri - Item q. on the Consent
Agenda approves the Street Program and Item r. approves the repaving of Lively Boulevard
from Landmeier Road to Higgins Road.
20.AIRPORT UPDATE - The fly quiet rotation plan is working well but needs some minor
tweaking. The program will stop on December 27, 2016. The Vice-Chairman of the
Suburban O'Hare Commission, Bensenville Mayor Frank Soto, has resigned as Mayor. The
Commission will be looking for a new Vice-Chairman in January.
21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson- Mayor
Johnson reiterated the concert line-up that was announced under the Mayor's Report.
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson-The next special event is the
Memorial Day Celebration. The event will be held indoors at the Pavilion again. Trustee
Prochno stated a new facet was going to be added to the Celebration this year.
23. LIQUOR COMMISSION - Mayor Johnson - No Report
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24. REPORT FROM VILLAGE MANAGER-No Report
25. REPORT FROM VILLAGE CLERK- No Report
26. UNFINISHED BUSINESS - No items of Unfinished Business
27. NEW BUSINESS- No items of New Business
On behalf of the Village Board and Staff, Mayor Johnson wished everyone a Merry
Christmas, Happy Holiday and a Happy New Year.
28. PUBLIC COMMENT - 8:23 p.m. - No Comment
29.ADJOURNMENT- Motion to adjourn the Village Board Meeting at 8:24 p.m.
Moved by Trustee Czarnik Seconded by Trustee Feichter
AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter, Franke
NAYS: None
MOTION CARRIED
Judith M. Keegan,Village Clerk
Mayor Craig B.Johnson
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