HomeMy WebLinkAboutORDINANCE - 3481 - 2/14/2017 - Audio Recordings ORDINANCE NO. 3481
AN ORDINANCE OF THE VILLAGE OF ELK GROVE VILLAGE,ILLINOIS
AUTHORIZING THE DESTRUCTION OF AUDIO RECORDINGS OF CLOSED
MEETING SESSIONS
WHEREAS,the Village of Elk Grove Village, Cook and DuPage Counties, Illinois is a
home rule municipality as described in Section § 6(a)Article VII of the 1970 Constitution of the
State of Illinois and as such may exercise any power and function pertaining to its government
and affairs; and
WHEREAS,the Illinois Open Meetings Act requires governmental bodies to audio or
video record their closed meetings; and
WHEREAS,the Illinois Open Meetings Act(5 ILCS 120/2.06 (c)) sets forth
prerequisites to the destruction of verbatim closed session records; and
WHEREAS,the Mayor and Board of Trustees deems it appropriate to destroy verbatim
closed session records according to the requirements of 5 ILCS 120/2.06 (c) as amended from
time to time.
NOW,THEREFORE,BE IT ORDAINED by the Mayor and Board of Trustees of the
Village of Elk Grove Village, Cook and DuPage Counties of Illinois, as follows:
Section 1: That the Village Clerk is hereby authorized and shall destroy verbatim
recordings of Closed Session Meetings from time to time, without further Village Board action,
but only in the event that destruction occurs:
(a) Not less than eighteen(18)months after the Closed Session meeting; and
(b) With the consent of the Village Attorney; and
(c) Only after the Mayor and Board of Trustees have approved the Minutes of the Closed
Session, which Minutes include, at a minimum:
(i) The date, time and place of the meeting;
(ii) The members of the public body recorded as either present or absent;
(iii) A summary of the discussion of all matters proposed, deliberated, or decided;
and a record of any votes taken.
Section 2: In the event that Minutes of a Closed Session meeting have not been
distributed within the eighteen(18) month time frame set forth in 5 ILCS 120/2.06 (c), as
amended from time to time,the Village Clerk shall so advise the Village Manager and not
destroy the verbatim recordings. Upon subsequent distribution of the Minutes of the Closed
Session the Village Clerk shall proceed to destroy the verbatim recordings without further action
or approvals from the Mayor and Board of Trustees.
Section 3: That this ordinance shall be in full force and effect from and after its passage
and approval according to law.
VOTE: AYES: 6 NAYS: 0 ABSENT: 0
PASSED this 14' day of February 2017.
APPROVED this 14th day of February 2017.
APPROVED:
Mayor Craig B. Johnson
Village of Elk Grove Village
ATTEST:
Judith M. Keegan,Village Clerk