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HomeMy WebLinkAboutCAPITAL IMPROVEMENTS - 02/11/1980 - Minutes Capital Improvements Committee February 11, 1980 The meeting of the Capital Improvements Committee was called to order by Chairman Tosto at 7:00 p.m. on Tuesday, February 11, 1980 in the Trustee's Conference Room. The individuals present at that meeting were as follows: Michael Tosto Chairman, Capital Improvements Committee Edward Hauser Committee Member James Petri Village Trustee Cisarresf'A:�, Wil Iit*- Village Manager Jack Claes Director of Parks & Recreation, Elk Grove Park District Steve Halberg Supt. of Parks, Elk Grove Park District George Coney Director of Finance Len Flood Administrative Ass 't, Finance Dept. Stan Jachsec Otis Associates H. Peter Kaleta Director of Public Works Jack Andrews Supt. of Street & Veh. Maint. Jim Clementi Supt. of Water & Sewer The purpose of the meeting was to discuss the six bids received on February 5, 1980 for the construction of the Public Works Garage located at 1635 Biesterfield Road, on the west side of the Village. Attached to this report is a tabulation of the bids received. The range was a minimum of $1,059,700 to a maximum of $1,155,747. Stan Jachsec then discussed his reason why the building came in at 33% over the original architect's estimate of $760,000. Some of the reasons cited were as follows : 1) The original estimate was computed in August of 1979 and did not take into account an inflation factor of approximately 8%, which has accounted for part of the increase in cost. 2) As of June 1st of this year a number of construction trades contracts will be expiring thereby inceasing the .labor costs anywhere from 18 to 20 percent. Due to the unknown factors at this time, the General Contractors are pro,/iding a sufficient factor to cover any increase. 3) The cost of the steel for the roof joist was estimated at $100,000, however, the bids came in at slightly over $200,000 thereby throwing that portion of the estimate off by 100%. 4) Another item that caused an increase is the roof design for the building which was designed for a 40 lb. live load while code, requirements only require 30 lbs. By reducing to a 30 lb. live load a saving of $12,000 could be realized. Minutes, Capital Improvements Committee Febraury 11, 1980 After a lengthy discussion regarding the high cost of the building, it was the consensus of the Capital Improvements Committee to rec- ommend to the Village Board that all bids be rejected and that the architect revise the plans and that we re-bid the entire project. The Committee recommended the following revisions to the plan to decrease the overall cost of the building. First, roof drains would be allowed to discharge to grade rather than going underground into a storm sewer system. Secondly, the trench drain in the building would be eliminated and a sewer placed instead, with localized trench drains to pick up the drainage inside the building. The fuel tanks would be made an alternatE! bid item. The fence would also be made an alternative bid design with the brick wing walls located at each end of the building would be removed. The concrete curbing around the asphalt paving areas would be removed and also the sidewalk in front of the building. The asphalt paving could not be done until the building is completed which would be sometime during, the winter of 1980-81. Paving therefore could not be started until the spring of 1981 thereby putting the cost of the asphalt paving into the next fiscal year. The architect would also look at reducing the site elevation thereby decreasing the total fill required along the west property line. All exterior lighting would be deleted and would be installed by the Public Works at a future date. The office area will remain, but will only be completed as a skeleton area with final completion during fiscal 1981-82. The architect will also re-design the roof loading from 40 to 30 lbs. and will review the ventilation system for any possible changes. Finally the - proposed air compressor in the building will be postponed until the 1981-82 fiscal budget. Prepared by t � cc� H. Peter Kaleta Director of Public Works cc. President & Board of Trustees all in attendance i i RF F�CF� VF4 11 13 7`980 February 12, 1980 �A6e 1;1,411441,6 1,411 441,6 QFF iCF February 5, 1980 - Capital Improvements Committee Meeting to discuss Solutions for the Maintenance of the Industrial Park's Drainage Ditches. The Village Engineer and the Director of Public Works were directed to obtain additional information on the following methods of resolving this problem: 1) Establishment of a Drainage District 2) Establishing a Special Taxing District 3) Installation of Lift Station 4) Using Northwestern Railroad equipment and R.O.W. for cleaning ditches. 5) Use of Village equipment and manpower to maintain the existing drainage ditches. February 11, 1980 - Capital Improvements Committee Meeting: to discuss the 6 Bids Received for the Construction of the Public Works Garage to be Located at the West Side of the Village. It was the consensus of the committee to recommend to the Village Board to reject all bids. The Architect was then directed to revise the plans for the Garage to either reduce or postpone portions of the building. Some of the items that are being revised are: 1) Fuel Tanks - Alternate bid 2) Office Area - Alternate bid 3) Fence - Alternate bid 4) Reduce live load on roof area from 40 lbs./ft to 30 lbs./ft. 5) Decrease site elevation 6) Postpone asphalt work until 1981-82 fiscal budget Since these will be substantial changes to the plans , the entire procedure for bidding will be re-initiated. Prepared by: H. Peter Kaleta CC. u3agiM1anagetr. Engineering Dept.