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Home My WebLink AboutCAPITAL IMPROVEMENTS - 05/03/1983 - MINUTES CAPITAL IMPROVEMENTS COMMITTEE MEETING MAY 3, 1983 Members Present: Staff Present: Michael A. Tosto, Chairman Gary Parrin, Ass't. Village Mgr. Ronald L. Chernick Ray Peterson, Village Engineer Tom Cech, Dir. Public Works Mike Falls, Ass't. Dir. Public Works Robin Weaver, Admin. Asst./PW The meeting began at 7:05 P.M. by action of Trustee Tosto, the Committee Chairman. 1983 Street Maintenance Program Discussion on the proposed 1983 Street Maintenance Program began with Trustee Chernick's recommendation that the Street Maintenance Programs should concentrate major work on major streets and do less on side streets. He indicated that although he doesn't like slurry seal, perhaps that is the only thing we can afford to do on side streets. Trustee Chernick also stated that the street maintenance crews should do more cold patching as he had noticed potholes this past winter season that went unfilled. Tom Cech, the Director of Public Works explained that the equipment for crack sealing would be rented this year and utilized by Village employees for approxi- mately one month. Last year crack sealing was done by a contractor. Crack sealing this year will be done on streets that received maintenance 3-4 years ago, which is basically the industrial area. This program should help postpone major maintenance on those streets. The Committee members agreed that the crack sealing program should proceed. It was recommended by Trustee Chernick that crack sealing be funded by the $15,000 in the Corporate Budget allocated for the Street Maintenance Program. Trustee Chernick noted that perhaps patching and/or crack sealing would be sufficient maintenance on Avon, Penrith and Keswick. He requested a con- tinuation of the meeting until Monday, May 9, 1983, at 7:00 P.M. , so that he could examine those streets prior to a Committee decision of the resurfacing program. Trustee Chernick recommended that Burgundy Ct. , Dauphine Ct. , and Bordeaux Ct. be eliminated from the program as usage is minimal. The Committee agreed that all other streets recommended be placed on the 1983 Program. Roundtree Commons Gary Parrin, Asst. Village Manager, indicated that Roundtree does not want a duplication of street lights and would prefer an agreement to phase in lights which meet Village standards when the current ones require maintenance or re- placement. The Committee agreed, given the following restrictions: 1) an eight year deadline; 2) maintenance responsibility is Roundtree's until the conversion; 3) the lights must be on dusk to dawn; and 4) the arrangement is formalized in the agreement drawn up with the Village Attorney. 1 of 2 Minutes - Capital Improvements Committee Meeting - continued - Regarding the matter of sidewalks, the Committee agreed that the side- walks could be phased in over a 2 or 3 year period as long as the Village could set the schedule. Ray Peterson, Village Engineer, noted that there is no continuity of main- tenance responsibility for Village crews to follow with regard to storm sewer lines. This fact makes it more difficult to determine responsibility in future years and uncertainty as to acquiring any necessary authorizations to check private lines. Ray Peterson recommended that the Village responsi- bility be only in the right-of-way in order to lessen confusion. Chairman Tosto indicated that he found it difficult to ask private homeowners to maintain lines which assist in draining public streets. It was decided by the Committee that only the lines down the streets become Village responsibility and that the Village will seek an easement and the right of access in emergency conditions for all other storm sewer lines. Following discussion on the topic of plowing streets, the Committee decided that the Village will salt and plow the streets in Roundtree but that parking slots will be handled privately. At Gary Parrin's suggestion, the Committee agreed to require access to the common open areas as a repository of snow. The meeting was adjourned at 8:52 P.M. to be reconvened at 7:00 P.M. on Monday, May 9, 1983 for additional discussion on the 1983 Street Maintenance Program. Monday, May 9, 1983 7:00 P.M. Trustee Chernick gave approval of the streets recommended by staff after having visually inspecting the streets listed on the program. Respectfully submitted, Robin A. Weaver Admin. Ass't. Public Works RW:wbj (51083) cc - President 6 Board of Trustees Asst. Village Manager Village Engineer Director of Public Works Asst. Director/PW Director of Finance Village Clerk 2 of 2 May 10, 1983 Capital Improvements Committee Summary of Meeting May 3 & May 9, 1983 1983 STREET MAINTENANCE PROGRAM Patching . . . . $79,820 Milling . . . . 29,420 Asphalt Resurfacing . . . . 255,581 Sidewalk Removal & Replacement . . . . 21,000 Curb Removal & Replacement . . . . 18,998 Crack Sealing . . . . 8,700 Material and Soil Testing . . . . 1,000 Estimated Total Cost - $414,519 Major streets to be resurfaced include Ridge, Grissom and portions of Lively, Leicaster, Wellington and Brantwood. Crack sealing will be concentrated in the industrial area. A resolution approving the 1983 Street Maintenance Program and appropriating $399,519 of M.F.T. Funds must be adopted in order to comply with IDOT requirements. The resolution is attached. ROUNDTREE COMMONS The Committee recommends that staff seek the following agreements with regard to Roundtree Commons: 1. Street Lights - An eight (8) year phase-in program wherein the Assocation retains maintenance responsibility until the conversion. 2. Sidewalks - Sidewalks will be phased in by Village established schedule over a two (2) or three (3) year period. 3. Storm sewer lines - Only the sewer lines in the streets will become Village responsibility. The Village will obtain an easement and access rights during emergency conditions. 4. Snow plowing - The Village will salt and plow the streets of snow as necessary and will require access to the common open areas to dump snow. SUMMARY BY: Robin A. Weaver c/ Michael A. Tosto, Chairman File April 29, 1983 TO: Capit 1 Improvements Committee Chair n, Trustee M. Tosto Trustee R. Chernick Trustee S. __Uhlarik FROM: ,7 / Thomas J. ch, Directo of Public Works SUBJECT: 1983 Street antenance Program I respectfully submit th 1983 Street Maintenance Program in the amount of $414,519, for your re 'ew and consideration. Funding will be $399,519 from Motor Fuel Tax and $ ,000 from Corporate Accounts. The program is composed of he following operations and their estimated costs: Patching . . . . . . .$ 79,820 Milling . . . . . . . 29,420 Asphalt Resurfacing . . . . . . . 255,581 Sidewalk Removal & Replacement . . . . . . . 21,000 Curb Removal & Replacement . . . . . . . 18,998 Crack Sealing . . . . . . . 8,700 Material & Soil Testing . . . . . . . 1,000 Total Cost - $414,519 We are recommending that a milling and standard overlay program replace the heating, scarifying and repaving program of previous years. We will be able to perform maintenance on more streets for the same amount of dollars. Our cost estimates indicate $1.95/sq.yd. for the milling/overlay operation vs $2.34/sq.yd. for the heating/scarifying/repaving operation. The crack sealing operation is proposed to be done in-house. We will rent the necessary equipment and use our Village labor. Our concrete work program will remain about the same size as last year. However, less emphasis will be placed on the sidewalk removal and replace- ment program, due to the favorable results of our recent sidewalk survey and correspondingly more emphasis on the curb removal and replacement program to generally improve drainage conditions. More detailed quantities and cost estimates are contained on the attached sheets. Also, the list of streets to be included in the program for resurfacing is attached. We look forward to reviewing this Street Maintenance Program with you in the near future. -" TJC:wbj L�Sv enc. cc - Village Manager - Director of Finance Village Engineer - Ass't. Director of Public Works V Admin. Ass't./PW - Street Foreman 6 `�J 1 MOTOR FUEL TAX FUND Summary of Previous Expenditures Fiscal Street Sidewalk Curb Year Maintenance Repairs Repairs Other 1973 $146,946 $12,202 -- $48,000 (A) 1974 202,573 10,385 $ 8,160 12,222 (B) 1975 179,386 18,948 18,622 -- 1976 259,195 19,470 12,980 -- 1977 329,454 24,259 13,062 7,500 (C) 1978 272,848 -- -- 23,532 (D) 1979 505,716 -- -- 64,492 (D) 1980 379,099 -- -- 1,700 (D) 1981 390,051 -- -- -- 1982 479,378 -- -- -- „ 1983 672,000 -- -- 30,047 (E) NOTES: (A) Traffic Signals - Elmhurst and Pratt and Elmhurst and Greenleaf. (B) Traffic Signal - Arlington Heights and Higgins. (C) Pavenment Evaluation Program. (D) Engineering Services for Nicholas'Blvd. Project. (E) -Higgins/Randall Intersection Provision. April 29, 1983 1983 STREET MAINTENANCE PROGRAM Estimated Funds Available Source of Funds M.F.T. Balance - March 31, 1983 $ 85,000 Estimated M.F.T. Revenues - 1983 Allotments ($30,000 x 9 months remaining) $270,000 Credit from 1982 program 50,000 320,000 Corporate Budget Funding 15,000 $420,000 Application of Funds Patching $ 79,820 Mill-Lily 29,420 Asphalt Resurfacing 255,581 Sidewalk Removal and Replacement 21,000 Curb Removal and Replacement 18,998 Crack Sealing 8,700 Material and Soil Testing 1,000 $414,519 RW:wbj April 29, 1983 STATt OF ILLINOIS MUNICIPAL ESTIMATE OF MAINTENANCE COSTS ISbN 1 d 21 Period from January 1, 19 B3 th December 31, 19 83 Municipality_Elk Grove village ESTIMATED COST OF MAINTENANCE OPERATIONS MATERIAL. EQUIPMENT. OR LABOR MAINTENANCE OPERATION oPeRATION IM0.�0"ft Tarm.GUAM"") ITSM AND W=IPICATION REPIM104= QUANTITY UNIT AMOUNT COST AND UNIT OWT Patching bu Village Forces Bituminous Concrete Binder Course 3,640 ton 21.50 Emulsion 600 aal 2.60 1,560 $ 79,820 Milling Village Forres to Truck $ 29-426 Emulsion .4.4-1 14,258 gal .60 8,555 Surface Overlay Bituminous Concrete Surface Course 9,501 ton 26.00 247,026 S 255,581 Crack Sealing Rental of Unit 1 month $2,400 2 400 _ R ,bb�i ddggDhal t Sealer .45 6,300 877_00 Curb 6 Sidewalk Remove 6 ReBLn Sidewalk 1.75 21 ,000 7 Remove & ReplaVe Curb 2 4 li _7.00 18,998 $ 39,998 Testing 1 000 $ 1,000 $ 414,519 Less $I5,000 General Corp. Fund - 15,000 $ 399,519 TOTAL WWIMAWO MAJNTEV�COST $399,519 Subn,d 19 Approved 19 By YG"ViGal 095" TWO District Engineer Submit Four(4)Copies to Dist. Engineer Dorm IILIt 591(1 of 2) (Rev. 12-73) sun CW ILUMS MUNICIfjaL ESTIMATE OF MAINTENANCE COSTS RESURFACING MOO 2 of 2) LOCATION SURFACE MAINTENANCE OPERATION SQ.YD STR[[r FROM TO ["TYPE G L[NGTH WIDTH NO. D[SCRI"ICN OUANTIT� 211 Lively Landmeier Oakton Asphalt 3,722' 37' ill & Overlay 2 ' Home Bi c_ a terf_�el it 4801 2131 It It _ 1-lye' Bi a,te.rfiPId W- Glenn Home " 89.5 37' " It 4-392 1" nri%%nm NPrqp Biesterfield " 1 75' " It 7,464 1" Brantwood Arl .Hts, Rd Kennedy 11 1 75 ' 11 't $ 1 _ 1" Shelle Arl .Hts. Rd Brantwood 11386- 25' 11 1' 1 .056 I" Keswick Brantwood Penrith it 1 11 11 4- 119 W P Keswick Brantwond it 1 „�_ ' 11 11 4,544 '' Grassmere Penrith I1 . 4,?S' " n 2 ,(jI Ili Avon Penrith Milbeck " _1 179 ' 2SI II 11 3- 117 " Milbeck Keswick GrASsmerp 11501 75' 11 I1 -21161_ " L i %ter Bi cP terfiel 11 7 "Sl6' I 11 n 8.946 " BiP%tPrf4Pl 112 39 I 1 11 It 1" Hastings Shelle Shellev It l0 1' 11 4 016 " Smethwick Chelmsford Brantwond 11 1 199' ' 1 1 3,303 1 Brantwood Chelmsford " 975' 95, 11 n 7,708 " Stonehaven Colman Chelm%fnrd " —865'—251 n u 2,4n3 _1" Chelmsford End ' 1 " 2,421 1" Dauphine Ct. Chelmsford End " 617' 771 11 1 .851 1" Bordeaux Ct Chelmsford End " 470' 271 11 11 1 410 1" Versailles jr_ nrhplmqfnrdn 1 11 11 3.075 1" Northhamptor Cosman Cosman " 1 .391 ' 251 11 11 3.864 1" Ridge Landmeier Devon 7 98o' 33, 11 11 1" Clearmont Ridge _ Cypress End 11830, 321 11 11 6-so 1" Clearmont School Bus Loading Zon 11 1471 121 11 11 196 1" W. Glenn BiesterfielJ S.Glenn It ' 2SI 11 1[ 7 S28 1" S. Glenn W. Glenn Grissom " 966' 2SI 11 11 2.683 I" Anders Nerge S " 100' 1 11 11 278 1 Submit Four (4) copies to District Engineer Form BLR 591 12 of 2) (Rev. 8-75) l« c7 r p I �- ,'1-� II ,.,,� i'a-j-w,.,��? � •," �.wa L .._.I_..J .i C - � 5 Y > II Q = --�'�' � A tl\�t,.m. 0 3 I r•v Mw'f 3 3 � I p :K O wn rvq I t • I, N+ IY I �O y1�. •1V h O 1 ! « 17 1PO ...T Q Ilia, �_—•r --. .._.._a-11�ilww I j 1 Va�Y/V ii` - N ' 1 PWWMN INgI♦p !, l pr"II IIILLL+++JJJJJJ} � �J I � T � _ n'e '�C l--�le•� � � ;`etl •I•YooM i Q cwarop ''1y{�tlj'I In d W )l._..}I. ._ j \� y' ��I.�\�I-- I'1l��ej{'I',j1, •\ ". • ti N// �� lJ��--`•�,�0="`-1 �� , ,G�° \' PIN V'�� •1 �i �v' ]C �.4 2 wY •lyw.•Vl r�Wi•n•B 'O Q •, + p lay. �. ^ «uLYV� �l�- _ � V• ��. � ar♦,� r 1 r 1�� 1•uV r•q, 'Y vYa� '"��; , M r ��y'u_ � 1 • • D ( 1 A l ir y T�=vN \\Y � a.4 wV N•pl ^p. u 4 �� 1 .. `.�'f 1 �A41 1. g I"PQ1 n p 3 �•♦-3 =IISq_ � oc ' OI P 1•n 4 'F � I'I� N I �SjH aye •�POJ �� I�V�YiaJ le Ji ''(♦ _ ,h�,, F i 1;dl4Jte' S♦ 0 If, a.- �. ui • : u g � Il rw/arr� '�n f1� IM��, •'', t Y t�'_y. / � � /�°/ waw r- /� I ♦fiti U1 NUlONI Itlr ll I 2 Q Pl f Ij OR t ¢C 1N'1 I �2 '•n r J � ddd � �� Y In 44 urya•VN Q �w r I ----- 4m' -- - - P O 71V ! •Y / c I i _. _.._ - - - -- •—^ DYOpW01IH9 tlNIMIHOa U u o,•rjysl d Z ¢ ,°, la♦uy� 3 p - - = U/yeviJ y raw P M a•uu _ 7waY p � � • 1$ I^•�IyY ® �.._.._. - _.:_.- J�': ._ _.._..J � I I••� y�.€wn\.�a •t ; a 8 d ^'I l( �` 1�• a� rl1 r.1,1'S1�♦,.♦�'♦ 'J ��`VC I �.�w7•♦ � + n"' I�JI �� I�i� 3 _ .a • V� V • 1Wt"ll .f F I I Cdll �,C V1 �. JI? s eTATa OF IWNM RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE BE 1T RESOLVED,by the President and Board of Trustees of the tam a Aeaaat eY sood at VwHrn Village of Elk Grove Village Illinois, that theme is hereby ONw 7rw r VENN OA" appeepriatEd the sum Of"99,519 of Motor Fuel Taz funds for the purpose of maintaining e.. , and highways and the applicable provisions of the Illinois Highway Code,from January 1, 19 83 to December E1,12-U. RE IT FURTHER RESOLVED.that only those streets. highways, and operations as listed and described on the approved Municipal Estimate of Maintenance Cats, including supplemental or revised estimates ap- proved in connection with this resolution,are elisWe for-maintenance with Motor Fuel Tax funds during the pniod as spesi8d above. BE IT FURTHER RESOLVED, that the Clerk shall, as soon as practicable after the close of the period as given above, submit to the Department of Transportation, on forms furnished by said Department,a certified statement showing expenditures from and balances remaining in the account(s)for this period;and BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this resolution to the district office of the Department of Transportation,at Schaumburg Illinois. APMTZ0 M. Patricia Smith .� Village MN rad,Stan w VWN) Cyrk In and for the Village OW.!w or Vms1 of Elk Grove Village w Comfy ag Cook & DuPage busby oarflfy the lmrsdns to be a tm% YaiEct and eomplata Department of Transportation President and copy of a rnr)ntlm adgpW by u. Board of Trustees e7.Es t MO"W MW t INWAN) at a meed g an _ , le__ IN TZOTIMONY WRMOP,I ban bustinto rot my hand and neat Ohl. dy et District Enrinew A.D. lt— (f»AL) (yarn O4.Vsw r Tow) Farm g`R;$1 IRtr,i&TR)