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Home My WebLink AboutCAPITAL IMPROVEMENTS - 05/30/1986 - Minutes of the Capital Improvements Committee Meeting Monday, May 30, 1966 Board Members Present Trustee Tosto, Chairman Trustee Chernick, Committee Member Trustee Gallitano, Committee Member Staff Present Thomas J. Cech, Director of Public Works The Committee met at Village Hall at 6:30 pm and drove to Nicholas Boulevard to walk the sidewalks from Landmeier to Higgins Road. Visual observations were: 1. AAR Corporation had replaced all the sidewalk in front of their building. 2. Nearly all the remaining sidewalk was either broken or settled and in need of replacement or mudjacking. 3. It was estimated that 20-25% of the curbing was in needof replacement also. 4. Some of the driveway aprons were settled and broken and in need of maintenance. 5. Vehicle/truck traffic was crossing the sidewalk at some of the narrower driveway aprons. No decisions were made at this meeting. Respectfully submitted, Thomas J. Cech Director of Public Works TJC/cla c: Village President Board of Trustees (6) Village Manager Village Clerk %i `'I- May 12, 1986 TO: Chorles'AA .illis, Village Manager FROM: A o e; ill Eng' eer .., SUBJECT: NICHOLAS BOULEVARD ROADWAY IMPROVEMENT On April 74, 7986 we met with representatives of Donohue & Assoc-� N iotes, Inc. to discuss the status and reactivation of the Nicholas Boulevard �c Roadway Improvement. Based upon a letter received from Donohue on r December 77, 1985, they indicated that construction costs for this project would range between $1.54 million to $1.65 million dependent upon the Z Village's funding source and pavement configuration. In addition, engineering costs would range between $59,800 and $80,500. The range of engineering i costs were again based on the funding source and pavement configuration. -f- In order to obtain a more specific estimate of construction and engineering costs, we advised Donohue that: i 1 The project would be totally Village funded, eliminating the need for revie w/opprovoI by I.D.O.T. and ► Q F.H.W.A. n $�• 2. The pavement configuration would ' h be 48 feet wide constructed of tt Portland Cement Concrete. or rI 3. Drainage was to be enclosed, eliminating the present median ditch, with outfall to existing storm drains. 4. The elevation of the finished pove- M `� ment must relate to existing building f floor elevotions and positive drainage between buildings and the roadway p was to be maintained. 5t. In conjunction with the above parameters, Donohue prepared a letter to me dated April 17, 1986 which identified principle work items that remained to be completed in order to affect a bid letting and start of cons- truction during the fall of 7986. These items include: Page 1 1. Verification of pavement base require- ments to insure proper design/construction of the new pavement, in relotion to average doily traffic and percent of truck traffic. 2. Approval of roil crossing details, including drainage, construction format and coordin- otion comments, by the Chicago and North- western Transportation Co. 3. Determination of drainage system design details that will include analysis of drainage release from the roadway to existing outfolls, the volume of water to be stored on the pavement, the volume that may be stored in in-ground detention and the impacts of drainage changes on fronting property. 4. Redesign of the north terminal intersection at Londmeier to include intersection revisions caused by the design of improvements on Londmeier, including signolizotion of the intersection, by the Cook County Highway Deportment. 5. Other items necessary to complete the plans, specifications and bidding documents and prepared documents for release to contractors. The engineering cost to provide these items of work was estimated to be $47,600 including all salaries, overhead and profit, soils exploration and analysis, and supplies and services including printing. As background information, between the years 1978 and 1980, the Village expended approximately $108,000 to Warren Van Proog Cons- ulting Engineers to hove the Nicholas Boulevard Roadway plans prepared to 92%, completion. Based upon normal engineering fees of 6% and Donohue's most recent estimate of approximately $1.65 million, total engineering fees for this project would normally amount to $99,000. In lieu of the fact that we hove already spent $108,000 for this project on additional engineering charge of $47,630 to complete the plans would yield an engineering cost of 9.43% of the estimated construction cost. It was my feeling that Donohue's estimate of $47,630 was excessive and for that reason met with them again on May 1, 1986 to dis- cuss exactly what work was required that necessitated the $47,630 fee. During that meeting I was advised that the fee of $47,630 represented o "worst-case" scenario. Since the original set of plans had not been Page 3 active for five years, questions had arisen concerning the current status of design items and other events which hod token place that would require in- vestigotion and/or redesign. These items include: 1. Level of coordination and cooperation with the Cook County Highway Deportment regarding the intersection of Nicholas and Londmeier. 1. Level of coordination and cooperation with the Chicago and Northwestern Transportation Co. 3. Field checking of utility locations to determine changes since 7980. 4. Field checking the existing topography of the roadway. 5. Rechecking the area drainage plan to determine if changes would be required to the drainage plans identified on the engineering plan. I was advised that if major changes to the drainage and existing roadway configuration hod not occurred and if there was o substantial level of cooperation with Cook County Highway Department and the Chicago and Northwestern Transportation Co., the gross engineering fee would not exceed $35,000. Because I felt the range of $35,000 to $47,630 was still quite high, i contacted another consulting engineering firm to review the plans and pro- vide me with on engineer's cost estimate to finalize the engineering and pre- pare o bidding package. Povio-Morting d Co. prepared a proposal which indicated that the engineering cost to finalize the plans would range between $57,000 and $77,000 based again upon the cooperation of outside agencies and changes to the existing roadway area. Although I still believe that engineering costs ranging between $35,000 and $47,630 ore high, l am confident that another consultant can- not complete the project for on engineering cost less than this. Donohue indicated that in order to save time and advise the Village as to on exact engineering cost, they would be willing to begin the preliminary background work based on the execution of o Purchase Order in the amount of $4,000. Within two weeks, after beginning the initial investi- gation, Donohue will advise the Village as to exactly what work will be required to complete the plans and also on exact engineering cost. This engineering cost will range between $35,000 and $47,630 including the $4,000 to be authorized by Purchase Order. Page 4 It appears that the execution of o Purchase Order with Donohue will allow the implementation of this project as quickly as will be necessary in order to retain o September 8, 1986 start of construction. Dur- ing the period of initial investigation, we con be negotiating on engineering agreement between the Village and Donohue which will further expedite the completion of the project. I would, therefore, respectfully recommend we authorize a Purchase Order in the amount of $4,000 to Donohue to begin preliminary investigation of the items necessary to complete the final engineering plops and at the some time begin negotiating for on engineering agreement at o cost not to exceed the range of $31,000 to $43,630. AJB:pp A t tochments