HomeMy WebLinkAboutCAPITAL IMPROVEMENTS - 04/15/1998 - V �
CAPITAL IMPROVEMENT COMMITTEE
APRIL 15, 1998
3:30 PM
Present: Patton L. Feichter, Chairman
James P. Petri, Member
Absent: Bart K. Dill, Member
Staff: Village Manager RFc�
Assistant Village Manager ApiQ
Fire Chief d��lgG j 6 j9
Director of Finance F�lF9y
Village Attorney
Deputy Fire Chief Riddle
Purchasing Agent
Press: Tim Rooney, Herald
OAKTON STREET FIRE STATIONAT✓D SALT STORAGE DOME
The Village Manager discussed the status of the project and noted that the entire
project as finally contemplated will cost$389,226 over the estimated budget figure.
The reason for this was outlined on an analysis sheet(attached). Essentially, three
areas of modifications were made to the project impacting the overall bid cost.
TrainingFacility acility Advance Work
The project as bid includes $161,594 of improvements needed to accommodate
the Training Facility. The improvement work done now will prevent the Village
from ripping out new concrete, and repouring it when the Training Facility is
constructed.
Buildiniz/Eneineering/MWRD Code Items
Upon plan review, an additional $47,000 of items were required to ensure the
project meets all safety codes. The addition of these items will prevent future
problems and increase the life span of the improvements.
Building Enhancements
The Fire Department requested 8 building enhancements which were not reviewed
by the CIC previously. Those items amounted to $94,600 upon receiving bids.
Several of those items are necessary for the project to be completed. Others are
highly desirable in order to do the project right the first time.
In addition, several other items were discussed as follows:
Contingency
A contingency fee of 5% ($122,406) is recommended to be maintained for the
project.
Funding
The Finance Director noted that the Capital Project Fund has in excess of$4
million of unobligated funds available,and the additional $389,226 required can
be funded from this source.
Voting
Upon voting, it was the unanimous consensus of the Committee to approve a
motion recommending the following:
• That the Village Board place this item for discussion on the April 28
Committee of the Whole agenda;
• That the bid awards for the project be placed on the April 28 Consent Agenda;
• That an increase to the Capital Project Fund budget in the amount of
$389,226 (including all items:recommended by staff with the 5%contingency
fee) be placed on the April 28 Consent Agenda; and,
• Have the Construction Manager advise the low bidders to complete their
paperwork in preparation for the bid awards to be made on April 28, subject to
Village Board approval.
The meeting concluded at 4:15 pm.
C: Village Manager,Assistant Village Manager, Assistant to the Village Manager,
Village Attorney, Fire Chief, Deputy Fire Chiefs, Director of Finance, Purchasing
Agent, Village Clerk.
OAKTON FIRE STATION&SALT STORAGE DOME BUDGET ANALYSIS
CAPITAL PROJECT FUND BUDGET SITUATION
TOTAL APPROVED BUDGET $2,416,700
REQUIRED BUDGET
Total Bid Costs $2,448,120
Other Costs
Professional Services $ 235,400
Contingency(5%) $ 122,406
Subtotal Other Costs $ 357,806
TOTAL REQUIRED BUDGET $2,805,926
DIFFERENCE BETWEEN APPROVEII
CPF BUDGET AND REQUIRED BUDGET $ 389,226
CAPITAL PROJECT FUND BUDGET INCREASE ANALYSIS
A. ADVANCE WORK FOR TRAINING FACILITY:
Site work $138,694
Hydrant $ 5,000
PVC pipe $ 3,000
H2O meter $ 1,500
6"water line $ 8,000
Gas line $ 5,400
Total $161,594
B. REQUIRED BUILDING/ENGINEERING CODE ITEMS:
2"Aggregate Base $15,000
Basement Stair Exit $15,000
Raise site 4" $ 9,000
Sewer Pump $ 5,000
Downspouts 3,000
Total $47,000
C. BUILDING ENHANCEMENTS
3"Loop 1420 $14,000
Galvinized Ducts $27,000
Relocate Elec.Poles $ 3,600
Install Sign $ 3,000
Telephone System $15,000
Upgrade Generator $21,000
Building Alarm $ 5,000
2 Speaker Sound
System Wiring 6,000
Total $94,600
Total A,B,&C $303,194
In addition,two items will need to be added: An increase to the Capital Replacement Fund for
Exhaust System: $51,000; and,from the General Fund,Speaker Connections by NWCDS:$6,500