HomeMy WebLinkAboutCAPITAL IMPROVEMENTS - 07/30/1998 - CAPITAL IMPROVEMENTS COMMITTEE
July 30, 1998
9:00 a.m.
Present: Trustee P. Feichter, Chairman
Trustee J. Petri
Trustee B. DiJl
Staff: J. MacArthur, Fire Chief
Biesterfield Fire Station (No. 71 Renovation/Remodeling
The Capital Improvements Committee opened the meeting by discussing
Chief MacArthur's memo to the Village Manager dated June 24, 1998, in
which a request was made to establish a schedule for renovating and
remodeling the living area of the Biesterfield Fire Station (No. 7).
Presently, there are dollars budgeted in the amount of $372,200 in the
Capital Projects Fund (CPF) for this work.
The Capital Improvements Committee requested an explanation as to the
need and resultant benefits which would be realized with such a project.
Chief MacArthur stated the present living area is undersized and
overcrowded. At full staffing, there can be as many as twelve (12)
firefighters assigned to that station. Further, since that station was
originally constructed, the department has hired four female firefighters
and appropriate accommodations need to be made as regards
washroom/shower facilities, sleeping accommodations, etc.
The Committee inquired as to other scheduled items which are budgeted
in the current fiscal year such as the replacement of drapes, carpeting,
shower doors and tile, washroom countertops, kitchen cabinets and
countertops, ceiling tile, etc. The Committee asked if these items could
be held until such time as the station remodeling could be started. Chief
MacArthur stated that would depend on how quickly the project could be
scheduled. Some of the items are badly in need of replacing, but every
effort would be made to defer purchasing these replacement items.
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Capital Improvements Committee
July 30, 1998
Page Two
The Capital Improvements Committee raised the concern that we would
need to reassure the citizens that their safety would in no way be
compromised during this renovation/remodeling period. Chief
MacArthur stated that although the apparatus floor area would most
likely remain available for garaging the apparatus, arrangements would
need to be made to house the personnel assigned to that station. A
possible solution would be to relocate the personnel to the Fire
Administration Building. This would keep personnel within District 7
for timely emergency responses.
The Committee asked as to when this renovation could be completed.
Although uncertain at this time,, Chief MacArthur stated he hoped that
the actual construction could be accomplished in 4-5 months from the
actual start-up of construction.
The Committee discussed whether the budgeted amount of$372,200 is a
realistic dollar figure for this work. Chief MacArthur stated it is a
reasonable estimate at this time, but that it would need to be revisited
subsequent to design and drawings being finalized in order to truly
understand the scope of this renovation.
Chief MacArthur presented a preliminary design concept which had been
done by Mr. Barry Green of BWC, Inc., the architect for our Oakton
Street Fire Station and Training Facility. This design was submitted as
part of the space allocation study which was performed in spring, 1997.
The design called for gutting the present living area entirely and
expanding the building out on the east side.
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Capital Improvements Committee
July 30, 1998
Page Three
The Capital Improvements Committee asked what was needed to proceed
with this project. Chief MacArthur recommended that this project
should be approached in a two-phased manner as was done with the fire
station and the training facility on Oakton Street. By using the
construction management approach, Phase I would require that bids be
let for professional architect/engineer (A/E) services for the design and
construction management of the Biesterfield Fire Station renovation.
Following the award of that bid and completion of the A/E documents,
Phase I1 would consist of letting bids for contractors to perform the
renovation/remodeling of Station No. 7. Chief MacArthur stated it
would be very desirable to initiate Phase I as soon as possible so that we
would be ready to proceed with :Phase II early in the spring, 1999.
The consensus of the Capital Improvements Committee is to concur with
the recommendation of the Fire Chief to proceed with the renovation and
" remodeling of the Biesterfield Fire Station. Specifically to first obtain
bids for the architectural/engineering services that would provide for the
design and construction management of the project (Phase I) and then to
subsequently let out bids for contractors to perform the actual
renovation/remodeling (Phase 11.). The Committee further recommends
that this matter be presented at the next Committee of the Whole meeting
that is scheduled for Tuesday, August 11, 1998.
Meeting adjourned at 9:50 a.m.
c: President and Board of Trustee, Village Manager, Assistant Village
Manager, Administrative Assistant, Village Clerk, Village Attorney,
All Department Heads