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HomeMy WebLinkAboutPLAN COMMISSION - 05/02/2001 - VLG AUTOWERKS/NW POINT LOT 7 Elk Grove Village Plan Commission Minutes May 2, 2001 Present: J. Glass, Chairman F. Geinosky, Secretary P. Ayers E. Hauser C. Henrici J. Meyers D. Paliganoff D. Sokolowski T. Thompson Absent: None Staff: P. Vadopalas, Assistant to the Village Manager S. Trudan, Assistant Director of Community Development Petitioners: T. McGowen, Attorney at Law A. Isakhanina, Village Autowerks G. Chelwick, Miller Global Properties J. Brown, V3 Consultants Chairman Glass called the meeting to order at 8:00 p.m. Item 1: Approval of April 18, 2001 Minutes Chairman Glass asked for a motion on the minutes from the April 18th meeting. Commissioner Henrici moved to approve the minutes as written. Commissioner Geinosky seconded the motion. Upon voting, (Glass,Geinosky, Henrici,Meyers, Paliganoff, Sokolowski,Thompson, Ayers,Hauser) the motion carried unanimously. Item I Village Autowerks Special Use—55 Gaylord Chairman Glass announced that the Plan Commission would consider the Special Use petition submitted by Village Autowerks to operate an automobile service business 55 Gaylord. He noted this _ meeting is a continuation of the April 18°i meeting which was continued so the petitioner could develop a screening plan for the subject property. Thomas McGowen introduced himself as the petitioner's attorney and presented the screening plan developed since the last meeting. McGowen explained that the neighboring property owner to south owns an existing chain link fence along their property line,and that property owner has authorized the installation of slats in the fence to screen the rear yard from view. McGowen noted the petitioner would have no objection to installing a new fence should the neighboring property owner ever remove the existing fence. - 1 - McGowen further explained that the neighboring building to the east—the rear property line— functions as screening,as noted by the Plan Commission at the last meeting. Installing a fence along the rear property line would not serve any screening purpose. Chairman Glass noted the fence serves two functions; security and screening. While the Plan Commission may not require screening along the rear lot line, the petitioner may need to install security fencing at some point. McGowen stated a gate would be installed at the entry to the rear yard—the southwest corner of the rear yard. Finally,the co-tenant of the building has no objections to the installation of a screening fence through the middle of the parking lot(along the lease line)to separate and screen their respective portions of the shared parking lot. McGowen reiterated the co-tenant's agreement to allow the petitioner to use the co-tenant's portion of the parking lot since it is under-utilized. The petitioner would have employee's park on the co-tenant's lot. The petitioner further proposes to install a locked gate within this fence to permit employees to access the rear yard without having to walk around the entire building. Commissioner Meyers questioned if vehicles under repair would be stored on the co-tenant's portion of the parking lot. McGowen stated only employees would park there and the petitioner's half of the property will have sufficient space for storing clients' vehicles. McGowen stated the Plan Commission also wanted the petitioner to contact the building's owner with regard to resurfacing the parking lot. S. Trudaa stated an inspection of the lot was completed by staff, which found the pavement to be in conformance with Village standards. The property owner will be contacted about the matter should the pavement deteriorate in the future. There being no further questions from the Commissioners, Chairman Glass asked for a motion. Commissioner Meyers moved to recommend approval of a Special Use permit to Village Autowerks for the operation of an automotive repair facility at 55 Gaylord subject to the following: • Installation of slats in the existing fence owned by the neighboring property owner to the south and that the petitioner will be responsible f'or the construction of a new fence along the southern property line if the existing fence is ever removed; • Installation of a six-foot high solid fence with a gate along the northern lease line(from the party wall east to the eastern property line); and • Installation of a locked gate at the southwest corner of the rear yard. Upon voting, (Glass, Geinosky, Ayers, Hauser, Hentici, Meyers, Paliganoff, Sokolowski,Thompson - AYES) the Plan Commission unanimously recommended approval. Item 3: Northwest Point Lot 7—Plat of Subdivision Chairman Glass announced that the Plan Commission would consider the Plat of Subdivision submitted by Miller Global for Northwest Poin: Lot 7. He noted this meeting was continued from - 2 - April 18 so the Plan Commission could review the Declaration of Covenants, Easements, and Restrictions to be recorded for these properties. John Brown introduced himself as the consultant for V3 Consultants, and George Chelwick introduced himself as the representative for the property owner, Miller Global Properties. J. Brown stated that currently Lot 7 totals eighteen acres, and Miller Global Properties is seeking to resubdivide it into two (2) separate lots. The proposed Lot 1 would be 7.2 acres, and is currently under construction, and Lot 2 would be 10.8 acres and is currently occupied. Brown stated that all comments from staff had been addressed in their last plan submittal. Brown addressed the Declaration of Covenants, Easements,and Restrictions(CER)that will govem the use and maintenance of the shared parking structure. The CER establishes access rights for both property owners across each property, and delineates each party's responsibilities in maintaining the structure. Brown stated the Plan Commission received a copy of the document as well as a summary of its contents from the petitioner's attorney. Chairman Glass asked if the Commissioners had any questions. Commissioner Hauser had a question about the location of trash enclosures on the site which were addressed by G. Chelwick, the property owner's representative. Chairman Glass asked for a motion on the petition. Commissioner Ayers moved to recommend approval of the Plat of Subdivision for Lot 7 at Northwest Point dated April 19, 2001, prepared by V3 Consultants; and to recommend approval of a Special Location Plan authorizing the location of 78 surface parking stalls and 218 garage parking stalls required for Lot 1 on Lot 2.Upon voting, (Glass,Geinosky, Ayers,Hauser, Henrici,Meyers, Paliganoff, Sokolowski, Thompson) the motion carried unanimously. Item 5: Adjournment Commissioner Meyers moved and Commissioner Paliganoff seconded a motion to adjourn. Upon voting, (Glass, Geinosky, Ayers, Hauser, Henrici, Meyers, Paliganoff, Sokolowski, Thompson) the motion carried unanimously. Chairman Glass adjourned the meeting at 10:15 p.m. Respectfully submitted, Peter Vadopalds Assistant to the Village Manager C: Chairman and Members of the Plan Commission, President and Board of Trustees, Village Clerk, Village Manager, Assistant Village Manager, Assistant to the Village Manager, Administrative Intern, Director of Engineering/Community Development, Director of Public Works, Fire Chief, Deputy Fire Chief(2), Assistant Fire Chief, Village Attorney. - 3 -