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HomeMy WebLinkAboutPLAN COMMISSION - 08/15/2001 - ADVANTAGE NATIONAL BANK/TURNER Elk Grove Village Plan Commission Minutes August 15, 2001 Present: J. Glass, Chairman P. Ayers, Acting Secretary E. Hauser D. Sokolowski T. Thompson J. Meyers NECEIVEr Absent: F. Geinosky SEP ' 2001 C. Henrici D. Paliganoff Staff: P. Vadopalas, Assistant to the Village Manager M. Roan, Administrative Intem Petitioners: G. Umlaut, President Advantage National Bank T. Dolak,Professional Building Services Chairman Glass called the meeting to order at 8:10 p.m. Item 1: Approval of August 1, 2001 Minutes Chairman Glass asked for a motion on the minutes from the August I`meeting. Commissioner Ayers moved to approve the minutes as written. Commissioner Thompson seconded the motion. Upon voting, (Glass, Meyers, Sokolowski, Thompson, Ayers,Hauser) the motion carried unanimously. Item 2: Appointment of Acting Secretary In the absence of Secretary Geinosky, Chairman Glass nominated Commissioner Ayers for appointment to Acting Secretary for this meeting. The Commission unanimously concurred to appoint Commissioner Ayers as Acting Secretary. Item 3: Advantage National Bank—75 Turner Chairman Glass announced that the Plan Commission would consider the Special Use petition of Advantage National Bank, represented by Gary Umlauf, to allow the operation of drive-thru lanes at their banking facility at 75 Turner Avenue. Prior to the discussion on the issue,Commissioner Ayers went on record to note he is currently receiving financing from Advantage National Bank and so will abstain from voting on this petition though he will participate in the discussion. Chairman Glass also stated for the record that although he is a general customer at this bank, there would be no conflict of interest with his involvement in tonight's meeting. Chairman Glass then asked the petitioner to introduce himself, and Acting Secretary Ayers swore in the petitioners. - 1 - G. Umlauf stated that a temporary special use permit had been issued for the drive-thru lanes at the temporary facility set up on the property during the construction of the permanent building. This was understood to be the final special use permit, and when staff informed him a second hearing was needed before the Plan Commission, a special use petition was submitted. Construction was allowed to proceed at their own risk. Mr. Umlauf described the building as a two-story facility totaling 15,000 square feet. A total of four drive- thru teller lanes and two drive-thin Automated Teller Machine(ATM) lanes are planned to serve the bank. Mr. Umlauf noted a variation had been granted to allow a reduction in required parking spaces from 68 to 48. The variation was granted because the standard czlculation includes all space in the building, and the basement will not house any employees, thereby generating no need for parking. Chairman Glass requested further information regarding the proposed drive-thru lanes. G. Umlauf stated that there will be five stacking spaces per lane and that they have received a variation for five stacking spaces for their ATM. Initially they will only have one lane open on the ATM and two (2)to three(3)lanes open for the drive up windows, with the fourth to be opened at a later date if needed. The petitioner then submitted a rendering of the bank's appearance once completed and a photo of what it looks like to date. Commissioner Thompson began the discussion by stating that he was disappointed that this petition was coming to the Plan Commission after construction was allowed to begin. Chairman Glass commented that construction was permitted at the petitioner's risk, with the knowledge the special use permit could be denied. G. Umlauf again stated that the first permit was thought to be the final permit. Chairman Glass then asked why the matter took so long to make it to the Plan Commission. P. Vadopalas stated that the petition was processed as normal, including staff review, board authorization for a hearing, and public notice requirements. Vadopalas also noted the building is not the subject of the special use petition, so staff permitted construction to begin at the petitioner's risk. Commissioner Sokolowski reiterated the same cor,.cems as Commissioner Thompson regarding the timing of the hearing after construction began. Commissioner Sokolowski stated he had no objections to the plan itself. Commissioner Ayers requested additional information about the implementation of the ATM and drive-thru lanes. G. Umlauf stated that the second ATM would not be used until demand requires it sometime in the future. Additionally, he stated that the traffic flow through the site is well planned and expects to have no problems based on his experience with other bank projects. Mr. Umlauf added that one half of the parking lot will be dedicated for employee parking, minimizing any mixture of pedestrian and vehicle traffic. Commissioner Hauser asked if the eight-foot width of the drive-thru lanes would be sufficient for wider vehicles such as SUVs. G. Umlauf noted the last Lane would be wider to comfortably accommodate oversized vehicles, and that eight-foot lanes are adequate for accommodating vehicles. Commissioner Meyers went on record as being disappointed that the Plan Commission was not involved in the plan's review earlier in the review process. Commissioner Meyers had no questions or objections related to the plan as proposed. Commissioner Sokolowski questioned if there would be any concerns about pedestrians and customers mixing with traffic exiting the drive-thru lanes. G. Umlauf stated that there are no inherent problems with the site as proposed. Mr. Umlauf stated that most of the pedestrian traffic would occur in the parking area directly in front of the bank, thereby avoiding the need to cross the center drive aisle. He further explained - 1) - that due to the increased use of ATMs,on-line banking,drive thrus,and direct deposits,bank lobbies are not as busy as they used to be, and pedestrian traffic is expected to be minimal. Commissioner Thompson asked if the first window in the drive-thru lanes was served by a bucket to the teller. Mr. Umlauf stated it will be. Commissioner Thompson commented that truck parking has been a problem on Turner Avenue. G. Umlauf agreed and stated that the Village and the Police Department has been very cooperative in helping to correct the problem. Chairman Glass then stated that staff had several comments that they would like to see addressed, most notably that a landscaping variation will need to be requested since the petitioner is encroaching into the ten (10) foot required setback. G. Umlauf stated that they would be putting in additional landscaping to compensate for the needed variation. Chairman Glass reminded the petitioner that a landscape plan has yet to be submitted, and it will require Plan Commission review and consideration. Mr. Umlauf responded the bank is in the process of receiving bids for the landscape design. Chairman Glass also noted that the Police Department offered several recommendations regarding internal signage, and the petitioner responded that the comments are being addressed. Chairman Glass then asked if staff had any additional comments or questions. P. Vadopalas only stated that the remaining variation would need to be considered by the Village Board. There being no further questions, Chairman Glass sought a motion on the petition. Commissioner Thompson moved to recommend approval to grant a Special Use permit to Advantage National Bank,located at 75 Turner Avenue, for the operation of drive-thru lanes, and Commissioner Hauser seconded the motion. Upon voting, (Glass, Meyers, Sokolowski, Thompson, Hauser, AYES, Ayers, ABSTAIN, Geinosky, Henrici, Paliganoff, ABSENT)the motion carried. Item 5: Adjournment Commissioner Sokolowski moved and Commissioner Thompson seconded a motion to adjourn. Upon voting, (Glass, Meyers, Sokolowski, Thompson, Ayers, Hauser) the motion carried unanimously. Chairman Glass adjourned the meeting at 8:35 p.m. Respyctfully submitted, Satthcw� Roan/" Administrative Intern C: Chairman and Members of the Plan Commission, Mayor and Board of Trustees, Village Clerk, Village Manager, Assistant Village Manager, Assistant to the Village Manager, Administrative Intem, Director of Engineering/Community Development, Director of Public Works, Fire Chief, Deputy Fire Chief(2), Assistant Fire Chief, Village Attorney. 3 -