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Plan Commission Minutes
March 6, 2002 MAR 2 r 2002
�11(ACE CLEFIKS OFFICE
Present: J. Glass,Chairman
P. Ayers
F. Geinosky
E. Hauser
J. Meyers
D. Paliganoff
D. Sokolowski
T.Thompson
Absent: C. Henrici
Staff: S. Trudan,Asst. Dir. of Community Development
P. Vadopalas, Assistant to the Village Manager
Petitioner: P. Cohen, Deiss Design Group, Architect
B.Daniels, Allied Domecq
Chairman Glass called the meeting to order at 8:05 p.m.
Item 1: February 6 Meeting Minutes
Commissioner Ayers moved to approve the minutes of the February 6, 2002 meeting as written.
Commissioner Thompson seconded the motion. Upon voting,(Glass,Ayers, Geinosky,Hauser,Meyers,
Paliganoff, Sokolowski, Thompson, AYES, Henrici,Absent)the motion carried.
Item 2: February 20 Meeting Minutes
Commissioner Meyers moved to approve the minutes of the February 20, 2002 meeting as written.
Commissioner Ayers seconded the motion. Upon voting,(Glass,Ayers,Meyers,Paliganoff, Sokolowski,
Thompson, AYES, Geinosky,Hauser, ABSTAW, Henrici, Absent)the motion carried.
Item 3: Text Amendment-- Carpenters Union (Trade Schools in the I-1 and I-2 districts)
Chairman Glass stated the Plan Commission would consider the petition of the Carpenters Union for a text
amendment to the Zoning Ordinance that would permit Trade Schools and Business Schools as Conditional
Uses in the I-1 and I-2 Zoning Districts.
Chairman Glass asked if the petitioner was present. After it was determined that the petitioner was not
present, Chairman Glass closed the public hearing at 8:15 p.m.
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Item 4: Text Amendment--Fence Regulations; Corner and Triple Frontage Lots
PC Docket 02-2
Chairman Glass announced the Plan Commission had continued this docket to this date to further consider a
proposed text amendment to the Zoning Ordinance revising the fence regulations for corner and triple
frontage lots. S. Trudan indicated the issue is still being considered by staff and suggested the hearing be
continued to March 20,2002.
Chairman Glass continued this hearing to 8:00 p.m. on March 20, 2002.
Item 5: Landscape Plan,700 Higgins Road,Dunkin' Donuts
Chairman Glass announced the Plan Commission had received copies of a Preliminary Landscape Plan and
related staff comments for 700 Higgins Road. The Landscape Plan is proposed for the Dunkin'Donuts store
at this location to be reconstructed later this year. Chairman Glass asked if the petitioner was present.
P.Cohen introduced himself as the architect for this project. Cohen stated the landscape plan had been
reviewed by staff and that staff recommends approval as submitted.
Chairman Glass noted the staff report distributed to the Plan Commission cited several areas that did not
meet approval. P. Vadopalas confirmed that staff found the landscape plan conforms to the Village's
landscaping requirements, and a report had been issued recommending approval. After it was determined
that the Commissioners had not received this report, Chairman Glass asked Vadopalas to provide a copy and
recessed the meeting. Vadopalas provided a copy of the report to Chairman Glass who read aloud the
recommendation of approval.
Commissioner Hauser questioned how continued maintenance of the landscaping would be guaranteed. B.
Daniels stated that irrigation is planned for the site and that a landscaping contractor would likely be retained
for ongoing maintenance. At this time, no information is available on how the landscaping would be
inspected and maintained.
Chairman Glass stated he feels this is a serious issue and agreed with Commissioner Hauser on the
importance of properly maintaining landscaping after installation. Chairman Glass requested that the
Commission be provided with information on how the Village currently enforces landscaping requirements,
and the Commission could bring this topic up for discussion in the future to explore ways of improving such
enforcement.
Chairman Glass asked if staff had any remaining comments on this landscape plan. S. Trudan noted the plan
includes a monument sign as requested by the Plan Commission. Trudan stated the proposed sign is shown
to total 8-feet in height, which would require a variation from the Village's height restriction of 6-feet. P.
Cohen stated the monument sign includes a 6-foot sign on top of a 2-foot high foundation needed to elevate
the sign above surrounding landscaping. Chairman Glass stated signage issues are to be addressed by the
Village Board,but went on record to state the Plan Commission finds this sign to be a positive feature and
preferred alternative to a free-standing sign.
Commissioner Thompson noted the elevation plans submitted by the petitioner show two different "West"
elevations,and two different "South" elevations. P. Cohen responded that this is a typographical error and
indicated which of these plans should be shown as the "North" and "East" elevation.
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There being no additional questions or comments, Chairman Glass asked for a motion on the Landscape
Plan. Commissioner Meyers moved to approve the Landscape Plan as submitted. Commissioner Hauser
seconded the motion. Upon voting, (Glass,Ayers, Geinosky,Hauser,Meyers,Paliganoff, Sokolowski,
Thompson, AYES,Henrici, Absent)the motion carried unanimously.
Chairman Glass requested that staff prepare a report on landscaping maintenance inspection so the
Commission could discuss maintenance and enforcement issues at a future meeting. The Commissioners
briefly discussed the issue and suggested the Village inspections might be tied to business license renewals
and that some distinction between residential and commercial landscaping would be appropriate. The
Commissioners were in general agreement that business owners tend to remove dead landscaping and neglect
to replace it,and that given the Village's ongoing improvement programs, it would be appropriate to inspect
landscaping periodically to ensure compliance with approved plans.
Chairman Glass distributed a Letter to the Editor printed in the Elk Grove Times on 2/21/02,written by a
Ken Kane, objecting to the public review process of the recent Alexian Brothers/Pathway Senior Living
annexation petition. Chairman Glass stated the letter included a number of errors and that he felt it would be
appropriate to submit a response letter to the Elk:Grove Times, The Commissioners expressed agreement,
and Chairman Glass requested P. Vadopalas to prepare a draft letter responding to the Kane letter.
Item 6: Adjournment
Commissioner Meyers moved to adjourn and Commissioner Paliganoff seconded the motion. Upon voting,
(Glass, Ayers, Geinosky,Hauser,Meyers, Paliganoff, Sokolowski,Thompson, AYES, Henrici,Absent)the
motion carried. The meeting was adjourned at 9:10 p.m.
Resp ctfully submitted,
et J. Vado alas
Assistant to the Village Manager
C: Chairman and Members of the Plan Commission, Mayor and Board of Trustees, Village Clerk,
Village Manager,Assistant Village Manager,Assistant to the Village Manager,Administrative
Intem, Director of Engineering/Community Development,Director of Public Works,Fire Chief,
Deputy Fire Chief(2), Assistant Fire Chief,Village Attorney.
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