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HomeMy WebLinkAboutPLAN COMMISSION - 07/17/2002 - RIDGE & DEVON ANNEX �V Elk Grove Village Plan Commission Minutes July 17, 2002 Present: J. Glass, Chairman P. Ayers E. Hauser C. Henrici J.Meyers D. Paliganoff D. Sokolowski T. Thompson Absent: F. Geinosky Staff: P. Vadopalas, Assistant to the Village Manager M. Pye, Asst. Dir. of Engineering S. Trudan, Asst. Dir. of Community Development Petitioner: T. Brewer, Attorney at Law L. Lenahan,Garden 6 Joint Venture C. Lucese, Garden 6 Joint Venture Chairman Glass called the meeting to order at 8:00 p.m. Item 1: June 19, 2002 Meeting Minutes Commissioner Meyers moved to approve the minutes of the June 19, 2002 meeting as written. Commissioner Henrici seconded the motion. Upon voting, (Glass, .Ayers, Hauser, Henrici, Meyers, Paliganoff, Sokolowski, Thompson, AYES, Geinosky, Absent) the motion carried. Item 2: Ridge& Devon Annexation and Subdivision(cont.) PC Docket 02-7 Chairman Glass announced that this meeting is a continuation of the June 5, 2002 public hearing on a proposal to annex and subdivide land at the northwest corner of the Ridge and Devon intersection. The Chairman stated the petitioner was to have worked with the Village Attorney to incorporate specific restrictions requested by the Plan Commission into a draft Condominium Declaration and submit the document for the Plan Commission's review. T. Brewer introduced himself as the representative for this petition. Brewer stated that since the last meeting,he had several conversations with the Village Attorneyand the comments raised by the Plan Commission are addressed in the document. Brewer stated a number of modifications to the site plan were made in response to Plan Commission comments. Austrian Pines are shown as the plantings along the north property instead of the lower growing shrubs shown on earlier drafts. The Pine trees will be six-foot high at planting and will reach 15-feet in height. Brewer stated the pylon sign earlier proposed with be replaced with a monument sign at the corner of Ridge and Devon, designed to not create any hazards for motorists. - 1 - Brewer stated garbage cans have been added at the Dunkin' Donuts entrances, and bike racks will be installed wherever Village staff directs them to. Brewer stated the trash bin serving the office building will include a board-on-board fence enclosure. Brewer stated the issues raised by the Plan Commission regarding outdoor storage and parking restrictions were discussed with the Village Attorney. Brewer stated he and the Village Attorney discussed naming the Village of Elk Grove as a third party to this Declaration, and the Village Attorney expressed his preference to not take this approach. The Village Attorney advised that the Village has sufficient enforcement powers and being named as a third party would draw the Village into private disputes that may not be a concern to the public. Brewer noted that the Declaration establishes overnight parking on the western perimeter of the lot,to prevent visibility of any vehicles from Ridge Avenue. Brewer discussed the common maintenance agreement for the two lots. Garden 6 Joint Venture w ll remain the owner of Lot 1 and will execute a 20-year lease with Dunkin' Donuts. The agreement stipulates that the owner of Lot 1 is also responsible for the maintenance of common elements on Lot 2. This agreement will be recorded and enforcable. Brewer stated the signage on the office building wil I be regulated. A common paint scheme (black lettering) will apply to all tenants who will be restricted to one sign for their unit. Lettering will be restricted to 24" in height, and no window signs will be permitted, with the exception of"For Sale"signs if authorized by the Condiminium Association. Chairman Glass questioned if the Declaration regulates the installation of rooftop antennas and satellite dishes. Brewer responded the Declaration addresses the placement of antennas, and he would also list satellite dishes as regulated installations. Commissioner Hauser noted several text errors, including numbering of clauses. Brewer noted the comments and stated he will correct them in the final draft. Commissioner Hauser questioned if"For Sale" or"For Rent" signs would be regulated by the Declaration. Brewer stated one sign may be permitted and would comply with the Village's sign regulations. Commissioner Meyers questioned the adequacy of overnight parking spaces on the west side of the property. L. Lenahan responded that typically if a tenant does use a van for their business they will own one or two. Many of these types of tenants will not store any vehicles on the property overnight. Commissioner Meyers noted that the Declaration permits illuminated building signage, and questioned the need for illuminated signs if the businesses will not be retail businesses. L. Lenahan agreed, and stated the Declaration would be revised to read"non-illuminated" signage. Commissioner Ayers asked if the building signage would be regulated to ensure uniform letter size and style. Lenahan responded only black, non-illuminated lettering would be permitted. Commissioner Ayers raised the issue of additional enforcement options earlier recommended by the Village Attorney- Chairman Glass noted he spoke with the Village Attorney, who felt the Village has sufficient means of regulating the maintenance and use of property. His opinion was that if additional enforcement powers become necessary for some reason,the Village Attorney's preference would be to amend the Village Code rather than add specific enforcement powers into each Condominium Declaration that is brought to the Village for review. - 2 - Commissioner Paliganoff asked what the expected construction schedule would be if the annexation is approved. Lenahan responded that he expects construction to begin in Spring, 2003. There being no further questions or comments, Chairman Glass asked for a motion on the petition. Commissioner Henrici moved to recommend approval of the following: • Plat of Annexation; • Plat of Subdivision(Lots 1 and 2); • Establishing B-2 zoning for the subject property; • Granting a Special Use permit to operate a drive;thru facility at the proposed Dunkin Donuts on Lot 1; • Granting a Variation to reduce the required setback from residentially zoned property from 75 feet to 53 feet along the west property line; • Granting a Variation to reduce the required setback from residentially zoned property from 75-feet to 29 feet along the north property line; and • Recommending that the Village Board grant a Variation to permit retaining walls in portions of the east and west easements. Commissioner Ayers seconded the motion. Upon voting, (Glass, Ayers, Hauser, Henrici,Meyers, Paliganoff, Sokolowski, Thompson, AYES, Geinosky, Absent) the motion carried unanimously. Chairman Glass stated for the record that the petitioner would still need to return before the Plan Commission for signage and Landscape Plan approval in the future. Item 3: Adjournment Commissioner Meyers moved to adjourn and Commissioner Henrici seconded the motion. Upon voting, (Glass, Ayers, Hauser, Henrici, Meyers, Paliganoff, Sokolowski, Thompson, AYES, Geinosky, Absent) the motion carried unanimously. The meeting was adjourned at 9:10 p.m. Respectfully submitted, Peter J. Vadopa4as Assistant to the Village Manager C: Chairman and Members of the Plan Commission, Mayor and Board of Trustees, Village Clerk, Village Manager, Assistant Village Manager, Assistant to the Village Manager, Administrative Intern, Director of Engineering/Community Development, Director of Public Works, Fire Chief, Deputy Fire Chief(2), Assistant Fire Chief,Village Attorney. - 3 -