HomeMy WebLinkAboutLOSS PREVENTION - 09/08/2005 - 4l1�2�-iT -
DATE: September 8, 2005 Pec t
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TO: All Department Heads Gary E. Parrin, Village Manager Y1<<40F �F��s ;>ops
FROM: Loss Prevention Committee
SUBJECT: Loss Prevention Committee Meeting Minutes — September 8, 2005
The meeting was called to order at A.M. at the Village Hall.
Present: Jack Gray, Chairman
Larry Hammar, Deputy Police Chief
Dave Miller, Deputy Fire Chief
Pam Kuc, Housing Inspector
Diane Hunter, Finance Department Secretary
Christine Tromp, Director of Finance
Excused: Al Vrshek, Deputy Fire Chief
The minutes were approved for the meeting of July 14, 2005
Review Current Reports: 15 Incidents
Tabled Reports: None
Old Business:
Since there have been quite a few questions regarding HIPAA, the Loss Prevention
Committee consulted with the Village Attorney, Finance Director and Human Resources for
their input. From discussions with the above individuals the committee has made the
following revisions:
► Revising the IOD forms for the employee's privacy requirements. The
following fields will be removed: SSN, home address, home phone, birth date, minor
dependent information, marital status, and personal medical information.
► All employee's names will be removed from the LPC minutes in the header, as well as
in the narrative. Each incident which is being discussed will be known to the
committee as well as the department heads as a log number only.
► Minimize the amount of people viewing IOD reports, which will ensure a more
secured procedure for each individual's privacy.
Loss Prevention Committee Minutes for September 8, 2005 Meeting
Page 2 of 10
New Business:
Driver Refresher Training: RobertGrauf W-10-05
Robert Grauf W-11-05
Next Scheduled Meeting: November 10, 2005
Adjournment: 10:20 AM
Submitted by: � Approved by:
Debbie Liberatore ck Gray
Loss Prevention Secretary Loss Prevention Ch an
continued . .
Loss Prevention Committee Minutes for September 8, 2005 Meeting
Page 3 of 10
Review of Current of Reports
S-07-05 A-05-29 = PUBLIC WORKS 07/01105
Description of Incident:
Seasonal employee was cleaning the vehicle in the wash rack at 666 Landmeier Road
when he backed out of the garage door with the truck door open. Total damages for this
incident $2,640.51 (door - $1,035 and truck - $1,544.31)
Supervisor's Comments & Recommendations:
When questioned about the accident, the seasonal employee laughed. The employee
was sent home and told that I would get back to him. The employee was terminated from
the Village on 0705/05.
LPC Comments & Recommendations:
SERIOUS CONSIDERATION TO RESTRICT SEASONAL EMPLOYEES FROM
OPERATING CERTAIN VEHICLES.
F-19-05 E-05-17 = FIRE DEPARTMENT 07/12/05
Description of Incident:
After filling up engine #7 at 666 Landmeier Road, the fuel keys were left at the pump.
Later the employee went back to look for the keys and found that they were missing.
Supervisor's Comments & Recommendations:
Engineer forgot to put fuel keys back into engine. The employee needs to make sure that
he removed key from the pump before leaving the fuel pumps.
LPC Comments & Recommendations:
r
The keys were found and returned per D/C Miller. Employees must be more careful not
to misplace keys.
Loss Prevention Committee Minutes for September 8, 2005 Meeting
Page 4 of 10
W-12-05 E-05-20 = WATER & SEWER 07/13/05
Description of Incident:
While employee was working on gas chlorination equipment,chlorine gas was released in
the room. Employee immediately exited. Chlorine gas is extremely corrosive in this state
and ate away at the furnace components until the Fire Dept. was able to shut off cylinder
and ventilate the room properly. Furnace was in fair to poor condition. Total expenses
$4,258.11 (furnace replacement- $348.43, Fire Dept. hazmat clean up costs-$3,758.11
and ABMC ER costs for firefighter needing treatment - $500.00).
Supervisor's Comments & Recommendations:
Employee's actions allowed chlorine gas to escape. Employee used poor judgment.
Standard operating procedures have been revised to prohibit this type of action.
Employee did correctly follow procedures related to a chlorine leak that provided for his
safety and the safety of others working in the facility.
LPC Comments & Recommendations:
Procedures have been revised since this incident. Committee concurs.
F-20-05 5/33 = FIRE DEPARTMENT 07/13/05
Description of Incident:
Firefighter was a member of an entry team in Tyvek suits and SCBA. He was the first to
enter the chlorine room. He felt a burning sensation at the front of his neck. Treated at
ABMC for skin irritation due to chlorine exposure (Cost $500.00).
Supervisor's Comments & Recommendations:
Hazmat Techs should investigate utilizing the proper resources to determine what would
be the proper clothing (PPE)for the entry, back-up, and decon teams. The hazmat techs
should then meet with the incident command to explain the approach recommended by
the hazmat team.
LPC Comments & Recommendations:
Hazmat team selected wrong suit for situation. Committee concurs.
Loss Prevention Committee Minutes for September 8, 2005 Meeting
Page 5 of 10
F-21-05 E-05-18 = FIRE DEPARTMENT 07/19/05
Description of Incident:
The power extension cord ejected from the fire engine as designed when the rig was
started. The cord landed up under the front driver side wheel and was run over when the
rig exited the building. The driver was watching his mirrors when exiting but never saw
the cord land under the wheel. Approximate cost to repair/replace is $150.00.
Supervisor's Comments & Recommendations:
It's that rare occurrence where the extension cord hits the ground and bounces underthe
driver side front wheel. My recommendation would be to make sure the cord is not too
long giving it the opportunity to land up in the wrong place.
LPC Comments & Recommendations:
Concur
S-08-05 A-05-30 = PUBLIC WORKS 07/25105
Description of Incident:
The driver of the vehicle backed out of his driveway on 827 Spring Creek Court and
struck the Village trailer(unit # 759). Streets superintendent stated there is no damage
to the Village trailer, but the driver's car sustained damage. No damage costs per public
works.
Supervisor's Comments & Recommendations:
No comment by the supervisor
LPC Comments & Recommendations:
No comment
Loss Prevention Committee Minutes for September 8, 2005 Meeting
Page 6 of 10
LF-02-05 5/30 = PUBLIC WORKS 07/28/05
Description of Incident:
Employee was cutting trees at the Martin Street ditch line and got poison ivy all over his
body, which does not show up for 4-5 days. Medical costs to date are $350.00
Supervisor's Comments & Recommendations:
Wait until winter to clear ditches so the poison ivy will be dormant.
LPC Comments & Recommendations:
Employees should be better trained in observing poisonous plants.
LF-01-05 5/32 = PUBLIC WORKS 07/28/05
Description of Incident:
Employee was cutting trees at Martin Street ditch line and unknowingly had a run in with
poison ivy. Medical costs to date about $350.00
Supervisor's Comments & Recommendations:
Wait until winter to do these projects when poison ivy plants are dormant.
LPC Comments & Recommendations:
Employees should be better trained in observing poisonous plants.
Loss Prevention Committee Minutes for September 8, 2005 Meeting
Page 7 of 10
P-29-05 E-05-19 = POLICE DEPT. 08/02/05
Description of Incident:
Police Department bicycle was discovered damaged (left hand brake is hanging off the
handle bars) while conducting an inspection in the garage. Per police dept. the bicycle
will not be repaired.
Supervisor's Comments & Recommendations:
Proper care should be maintained cat all times when utilizing police department
equipment. If damage was caused accidentally, it should be reported ASAP. Sign off
sheet might be useful to determine which officer was the last to use a bicycle.
LPC Comments & Recommendations:
Concur
BS-04-05 5/30 = PUBLIC WORKS (seasonal employee) 08/04/05
Description of Incident:
While sanding a piece of copper pipe, the employee received a puncture wound to his
right thumb. Medical costs to date about $500.00.
Supervisor's Comments & Recommendations:
The employee should have been wearing protective gloves while working with fresh cut
pipe. Always wear protective gloves when handling any type of metal.
LPC Comments & Recommendations:
Concur
Loss Prevention Committee Minutes for September 8, 2005 Meeting
Page 8 of 10
W-10-05 A-05-31 = WATER & SEWER 08/05/05
Description of Incident:
While parking unit#828 at 666 Landmeier, the employee backed into the bumper of unit
#814 hitting the license plate and bumper with the stabilizer of#828. No damage costs
for vehicles.
Supervisor's Comments & Recommendations:
If employee has trouble backing up in the parking space, have someone guide him.
Proper parking of other vehicles along that wall of the garage.
LPC Comments & Recommendations:
Enforce policy to use a spotter.....Driver Refresher Course
W-11.05 A-05-32 = WATER & SEWER 08/09/05
Description of Incident:
While backing out of a parking stall at 1199 Biesterfield, after checking mirrors, unit#811
struck a passing vehicle. The backup alarm and lights were operating. No damage to
EGV vehicle. Damage on other vehicle between $1,500.00 and $2,500.00.
Supervisor's Comments & Recommendations:
Improper backing out of parking space. Take more caution when backing up.
LPC Comments & Recommendations:
Enforce policy to use a spotter .....Driver Refresher Course
Loss Prevention Committee Minutes for September 8, 2005 Meeting
Page 10 of 10
P-i E-05-21 = POLICE DEPT. 08/28/05
Description of Incident:
Employee reports having previous problems with the design of the belt carrier for the cell
phone. At an unknown location, at an unknown time over the weekend, the phone
became disconnected from the belt carrier and was lost. Estimated cost $100.00
Supervisor's Comments & Recommendations:
Since this type of belt clip design has proven to be risky in terms of the phone becoming
disconnected from the clip at inopportune times, we should refrain from using this type of
belt clip in the future. We will explore alternatives in providing a more secure belt-
mounted carrier system for this model cell phone. No neglect or irresponsibility is noted.
LPC Comments & Recommendations:
Concur