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HomeMy WebLinkAboutAGENDA - 03/14/2006 - VILLAGE BOARD Next ORD: 3072 (3072) Next RES. 8-06 (11-06) Recess: 8 P.M. AGENDA REGULAR VILLAGE BOARD MEETING March 14, 2006 7:00 p.m. 1. Call to Order 2. Invocation(Rev. Hon Lo Lam, Light Bearer Community Church) 3. Approval of Minutes of February 27, 2006, February 28, 2006 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: February 28, 2006 /$110,230.26 March 14, 2006 /$876,069.85 6. CONSENT AGENDA A) Consideration to award a contract to the lowest responsive and responsible bidder, Alaniz Landscaping Group, of Elgin, IL to furnish and plant a total of 150 deciduous shade trees in a total contract amount not to exceed$69,600.00. (Bid documents were obtained by twenty (20) potential bidders, of which seven submitted bids. Upon review of the bids submitted, Alaniz Landscaping was determined to be the lowest responsive and responsible bidder. (The contract is awarded at unit prices of$464.00 (Group A) and $464.00 (Group B) per 4" diameter tree. Group A includes maple and ash varieties, Group B includes oak varieties. (This vendor has agreed to offer favorable pricing to residents under the Village's Residential Tree Planting Program, at a unit cost of$270.00 (Group A) and$270.00 (Group B)per 2 %:"diameter tree. (This is the fifteenth year for the Residential Tree Planting Program. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached.) B) Consideration to award a professional service contract to Soil and Material Consultants, Inc. of Arlington Heights, IL for the material inspection and testing of concrete and asphalt materials for the 2006 Motor Fuel Tax Street Maintenance Program in an amount not to exceed $11,650.00. (Soil and Material Consultants has provided this service to the Village for the past six years, and they are pre-qualified by the State of Illinois to perform material testing services. (This year the Illinois Department of Transportation will provide both concrete and asphalt plant inspections at no cost to the municipalities. The Agenda for VB Meeting 03-14-06 2 Village will only need to provide field-testing of the materials during construction. (A report from the Director of Public Works, recommending approval, is attached.) C) Consideration to award a contract to the lowest responsive and responsible bidder, Arrow Road Construction of Mount Prospect, IL, for street milling and resurfacing on a per unit cost basis as follows: Unit Qty Unit Description Pricing 4,280 Sq. Yd. Bituminous Concrete Surface Removal(Partial 1.40 Width 11/2") 137,000 Sq.Yd. Bituminous Concrete Surface Removal(Full 1.40 Width 1 1/2") 7,175 Ton Bituminous Concrete Surface Course Superpave 42.20 Mix C N-50 5,100 Ton Bituminous Concrete Surface Course Superpave 43.80 Mix D N-70 1,500 Ton Leveling Binder(Machine Method)N-50 30.50 i 14,964 Gal Bituminous Prime Coat Material 1.00 100 Ton Prime Coat Aggregate 0.10 300 Ft. Detector Loop Replacement 14.30 and at a total cost not to exceed$794,661.40 from the MFT Fund. (Bid documents were obtained by five contractors, of which five submitted bids. Upon review of the bids submitted, Arrow Road Construction was determined to be the lowest responsive and responsible bidder. (Adequate funds are budgeted for this purpose in the proposed FY 06/07 Budget. (It should be noted that this bid is $51,166.80 below the Engineering estimate. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached.) D) Consideration to award a contract to the lowest responsive and responsible bidder, Lampignano and Sons of Arlington Heights, IL for sidewalk, curb, gutter, and driveway removal and replacement on a per unit cost basis as follows: Agenda for VB Meeting 03-14-06 3 Unit Qty Unit Description Pricing 86,000 Sq. Ft. 5"PCC Sidewalk 2.20 10,000 Sq. Ft. 8"PCC Sidewalk 2.25 200 Sq. Yd. 5"PCC Driveway Pavement 18.00 100 Sq. Yd. 8"PCC Driveway Pavement 20.00 5,000 Ln. Ft. Combination Concrete Curb &Gutter(M-5.12) 8.00 10,000 Ln. Ft. Combination Concrete Curb &Gutter(B-6.12) 8.00 1,000 Ln. Ft. Combination Concrete Curb &Gutter(BG-18) 10.00 96,000 Sq. Ft. Sidewalk Removal 1.00 300 Sq. Yd. Driveway Pavement Removal 15.00 15,000 Ln. Ft. Combination Concrete Curb/Gutter Removal 2.20 And at a total cost not to exceed $519,575.00 from the Fund. (Bid documents were obtained by 15 contractors, of which 12 submitted bids. Upon review of the bids submitted, Lampignano and Sons was determined to be the lowest responsive and responsible bidder. (Adequate funds are budgeted in the proposed FY 06/07 Budget. (It should be noted that this bid is $69,165 below the Engineering estimate. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached.) E) Consideration to award a contract to the lowest responsive and responsible bidder, Arrow Road Construction Co. of Mount Prospect, IL to furnish bituminous paving materials on a per unit cost basis as follows: Unit Qty Unit Description Pricing 3,000 Tons Bituminous Concrete Binder Course Mix Superpave 29.00 300 Gals Bituminous Materials Prime Coat SS-1 in 5 Gal Bins 4.40 500 Tons Bituminous Concrete Surface Course, Superpave 34.00 Mix C N-50 500 Tons Bituminous Concrete Surface Course, Superpave 35.00 Mix C N-70 Agenda for VB Meeting 03-14-06 4 and at a cost not to exceed $104,820.00 from the MFT Fund and $18,000.00 from the General Fund for a total cost of$122,820.00. (Bid documents were obtained by four (4) contractors, of which four (4) submitted bids. Upon review of the bids submitted, Arrow Road Construction was determined to be the lowest responsive and responsible bidder after the hauling charge was calculated in the bid prices. (A hauling charge of$0.65 per ton per mile was added to the price of the bituminous binder and surface course materials to determine the low bidder. The hauling charge is the cost of Village trucks to pick up these materials at the vendor's location, and is measured from the producer's plant to the closest Elk Grove Village corporate limit. (Adequate funds are budgeted for this purpose in the proposed FY 06/07 Budget. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. F) Consideration of a request to hold a Public Hearing before the Plan Commission to consider the petition of Airtronic Services, Inc. for a text amendment to the Elk Grove Village Zoning Ordinance #2410 as it pertains to the permitted uses in the I-1 Restricted Industrial Zoning district. (Section 7E-6:A prohibits Industry group 348, "Ordinance and Accessories, Except Vehicles and Guided Missiles" as classified by the 1987 edition of the"Standard Industrial Classification Manual." (Airtronic is a manufacturer (assembler) and distributor of small arm components, such as ammo magazines, for the United States Military. They are not involved with the manufacture of explosives or ammunition. (Currently Airtronic Services has contracts from the Department of Defense in excess of $65 million over the next five years, and is negotiating with the U.S. Army for an additional $5 million in new contracts over the same period.) G) Consideration to waive the formal bidding process and award a purchase contract to Kamp/Synergy of Milwaukee, WI to design, furnish, and install a replacement SCADA system for the Village's sanitary sewer system in an amount not to exceed$96,000.00. (Kamp/Synergy designed and installed the Village's original water system SCADA in 1986. In addition, they designed and installed at least two (2) upgrades to the water system SCADA after 1986. (Kamp/Synergy also designed and installed the sewer system SCADA approximately 15 years ago that is now in need of replacement. Agenda for VB Meeting 03-14-06 5 (Kamp/Synergy has provided excellent support, problem solving, and technical expertise to the Village's water and wastewater SCADA systems for the past 20 years. (The water and sewer SCADA systems are independent, but with this upgrade project the Village will design the sewer SCADA to be compatible with the water SCADA. This will provide the Village the advantage of having the sewer computer as an on-site emergency back-up to the water computer should it fail. (Kamp/Synergy's turnkey proposal includes engineering design services, furnishing all additional hardware and software, installation of all hardware, and software programming services for a complete system including some critical spare parts for inventory. (A report from the Director of Public Works, recommending approval, is attached.) H) Consideration to adopt Resolution No. 8-06 (attached) ceding the aggregate unused Industrial Revenue Bonds of the Village of Elk Grove to the Illinois Finance Authority for use within the corporate limits of Elk Grove Village. (The Village currently has a volume cap through the State of Illinois of $2.78 million in Industrial Revenue Bond (IRB) financing for use in Elk Grove Village each year. If the Village does not determine a commercial industrial building use for the State to use the funds prior to May 1, 2006, the funds automatically turn over to the Illinois Finance Authority (IFA) for use in another community or capacity. (By ceding the Village's IRB funds to the IFA now, the Village can stipulate that its unused funds be distributed among Elk Grove Village companies seeking IRB funds. By doing so, project rankings and chances for funding improve for Village businesses. (A report from the Economic Development Coordinator, recommending approval, is attached.) I) Consideration to adopt Resolution No. 9-06 (attached) adopting the official zoning map of the Village of Elk Grove Village as of December 31, 2005. (The Village updates the zoning map annually to reflect the changes made during the previous calendar year. (A copy of the revised zoning map will be made available in the Village Clerk's Office.) 3) Consideration to adopt Resolution No. 10-06 (attached) approving a Plat of Vacation of Easement for public utilities, drainage, and CATV at 1040 S. Arlington Heights Road, formerly Burger King. (The contract purchaser of the property (Elk Grove Cinema) is seeking to vacate the existing easements since no utilities have been installed within them. Agenda for VB Meeting 03-14-06 6 (Nicer, SBC, ComEd and Comcast have reviewed and approved the Plat. (The Department of Engineering & Community Development and Department of Public Works have reviewed the Plat from the Village's perspective and found no existing utility lines or the need to reserve this area for any potential future public utility lines. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE-Trustee Petri a. Improvements/Renovations to Police Department 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Licensing and maintenance of rental properties 10. PERSONNEL COMMITTEE-Trustee Feichter 11. RECYCLING& WASTE COMMITTEE - Trustee Dill 12. INFORMATION COMMITTEE-Trustee Prochno a. Providing Information to Community 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION -Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Improvements to Industrial Well Sites c. Improvements to Street Signs d. Lively Blvd.—Touhy to Devon e. Devon&Tonne Intersection 14. YOUTH COMMISSION- Trustee Prochno 15. PARADE COMMISSION- Trustee Czarnik 16. PLAN COMMISSION- Village Manager Parrin a. Text Amendment to zoning ordinance regarding regulation of banks(PH: TBA) 17. ZONING BOARD OF APPEALS -Village Manager Parrin Agenda for VB Meeting 03-14-06 7 18. REPORTS OF OTHER BOARDS. COMMISSIONS &COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board- Trustee Czarnik c. Liquor Commission -Mayor Johnson d. Special Events Committee -Mayor Johnson 1. 501h Anniversary Celebration 2. Alexian Brothers International Cycling Classic—Tour of Elk Grove 3. July 16, 2006 Birthday Celebration e. O'Hare Update - Mayor Johnson 19. ORDINANCES,RESOLUTIONS AND COMMUNICATIONS -Village Clerk 20. UNFINISHED BUSINESS a. VILLAGE BOARD At the February 27, 2006 meeting, the Village Board discussed: 1. Smoking in public places and work places 2. Sale of tobacco products in the Village b. VILLAGE ATTORNEY At the February 28, 2006 Village Board meeting, the Village Attorney was directed to prepare an ordinance regulating smoking and an ordinance increasing the licensing fees for the sale of tobacco products. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk,preferably no later than five days before the meeting. c: Johnson(2), Czarnik,Dill,Feichter, Lissner,Petri,Prochno, Parrin,Rummel, Boffice, Cavallini, Cech, Knickerbocker, Goostree, Schmidt, Tromp,Roan, Walsh (6) �v Addendum to Regular Village Board Agenda March 14, 2006 7:00 p.m. 6. CONSENT AGENDA(continued) K) Consideration to adopt an Ordinance No. 3072 (attached) establishing a second moratorium on the development of new banks and financial institutions in the Village's B-1,B-2 and B-3 Business Districts. (The JPZ Committee recommended that banks and other financial institutions be deemed a Special Use in all districts. The Mayor and Board of Trustees have directed this matter to the Plan Commission for public hearing for a text amendment in accordance with the recommendation. (While this matter is before the Plan Commission, it is necessary to reinstate and continue the moratorium until the Village Board takes final action.) C: Johnson(2), Czamik,Dill, Feichter, Lissner, Petri, Prochno,Parrin, Rummel, Boffice, Cavallini, Cech, Knickerbocker, Goostree, Schmidt, Tromp,Roan, Walsh(6)