The URL can be used to link to this page

Home My WebLink AboutAGENDA - 03/28/2006 - VILLAGE BOARD Next ORD: 3073 (3073) Next RES. 11-06 (13-06) Recess: 8 P.M. AGENDA REGULAR VILLAGE BOARD MEETING March 28, 2006 7:00 P.M. 1. Call to Order 2. Pledge of Allegiance 3. Approval of Minutes of March 14, 2006 4. Mayor and Board of Trustees'Report 5. Accounts Payable Warrant: March 28, 2006/$904,694.06 6. CONSENT AGENDA A) Consideration to renew a contract with Ranieri's Landscaping Services of Elk Grove Village, IL for parkway turf restoration services in an amount not to exceed$56,876.40. (This contract was originally bid and awarded for the period April 15, 2005 through November 15, 2005, with the option to renew annually up to four (4) additional one-year periods. This is the second year of the contract. (The renewed contract will provide restoration, including sod placement, of public parkways, and other public areas throughout the Village. (A provision was included in the specifications that allowed the contractor to annually adjust the price utilizing the percentage increase in the Chicago Area Consumer Price Index. Ranieri's has requested the contract price be adjusted by the CPI increase of 3.6%. The price remains below other competitively bid prices received in 2005. (Reports from the Director of Public Works and Director of Finance, recommending approval, are attached.) B) Consideration to renew a maintenance contract with Landscape Concepts Management, Inc. of Grayslake, IL for the 2006/07 Turf Landscaping Maintenance Services in an amount not to exceed $105,738.82. (This contract was originally bid and awarded for the period April 15, 2005 through November 15, 2005, with the option to renew annually up to four (4) additional one-year periods. This is the second year of the contract. (The renewed contract will provide turf and landscape maintenance services to the Fire Stations, Lift Stations, medians, Municipal Complex, Public Works facilities, and roadside locations throughout the Village. Agenda for VB Meeting 03-28-06 2 (A provision was included in the specifications that allowed the contractor to annually adjust the price utilizing the percentage increase in the Chicago Area Consumer Price Index. Landscape Concepts has requested the contract price be adjusted by the CPI increase of 3.6%. The price remains below other competitively bid prices received in 2005. (Reports from the Director of Public Works and Director of Finance, recommending approval, are attached.) C) Consideration to renew a professional services contract to Johnny Rockets Fireworks Display Corporation of Chicago, IL to design and produce fireworks displays in a contract amount not to exceed$32,000, and to authorize a one-time display on July 16 not to exceed$25,000. (The Village awarded this contract at the June 18, 2002 Village Board meeting. This will be the fifth and final year of the contract, which has the renewal option for one-year periods. (The Village now administers three fireworks displays each year including a display at RotaryFest (Saturday before Father's Day), the Fourth of July display, and the display at the Tree Lighting Ceremony (Friday after Thanksgiving). In addition, a one-time display is planned for the July 16, 2006 birthday celebration. (Johnny Rockets Fireworks Display was selected based upon total number and quality of shells, safety history, experience, compliance with Village requirements, and quality of references from past customers. The company's performance over the past year has been satisfactory. (The total contract amount will slightly vary each year depending on the total funds voluntarily contributed by residents through utility billing for the July 4 display. (Adequate funds are budgeted and available for this purpose.) D) Consideration of the following: • To award a professional service contract to HDR Engineering of Chicago, IL to create a fully revised electronic base map, zoning map, and annexation map of the Village at a cost of$26,800, to be paid for from the FY 2006- 2007 ICRC Fund; and • To award a professional service contract to HDR Engineering of Chicago, IL to obtain GPS field locates on all storm, sanitary, and water structures in the right-of-way as well as street lights and input that data into the new base map along with corresponding pipe connection data at a cost of$118,500, to be funded from the ICRC Fund and the W ater/Sewer Fund. (The Director of Engineering & Community Development and the Director of Public Works solicited proposals to develop a new, fully accurate map. Agenda for VB Meeting 03-28-06 3 (Due to the complexity of the work and the Village's specialized engineering mapping software (microstation), informal proposals were obtained from several firms the Village has utilized in the past that successfully conducted mapping work. (After reviewing the professional proposals submitted, HDR Engineering was contacted to further refine the scope of services as well as refine the cost structure of their proposal. (HDR is familiar with the Village's microstation mapping software and Water/Sewer utility atlas system. HDR is also familiar with the Cook County system that will become the backbone of the new map. (Construction of the new mapping system will take place in three phases and is anticipated to take nearly a year. (A report from the Assistant Village Manager, recommending approval, is attached.) E) Consideration to authorize the Village Manager to enter into professional service contracts for speakers and necessary service arrangements for 50`h Anniversary events at an estimated cost of$20,000. (During the course of the year the Manager will need to secure banquet facilities and participants for :50`' Anniversary functions. Funds have been included in the budget for both FY 2005-06 and FY 2006-07.) F) Consideration to adopt Resolution No. 11-06 (attached) authorizing the Mayor and Village Clerk to execute an Automatic Aid Agreement between the City of Des Plaines and the Village of Elk Grove Village. (This item was discussed at the February 28, 2006 Committee of the Whole. It was the consensus of the Committee to recommend approval of the Agreement.) G) Consideration to adopt Resolution No. 12-06 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 2451 Estes. (CSM Fastener Products plans on purchasing and renovating this property, which has been vacant for more than two years. (They will invest approximately $90,000 in the renovations, plan to bring in 44 jobs and expects growth by 30% over the next two years with a proportional increase in jobs. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies, as it is a purchase and substantial renovation of a building that has been vacant for more than two years. Agenda for VB Meeting 03-28-06 4 (The 6B property tax incentive allows a property tax assessment reduction from 36%to 16% of fair market value for a twelve-year period. (A report from the Economic Development Coordinator and a letter from the applicant is attached.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri a. Improvements/Renovations to Police Department 9. JUDICIARY,PLANNING AND ZONING COMMITTEE -Trustee Lissner a. Licensing and maintenance of rental properties 10. PERSONNEL COMMITTEE- Trustee Feichter a. FY 2007 Healthcare Program 11. RECYCLING&WASTE COMMITTEE- Trustee Dill 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION- Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Improvements to Industrial Well Sites c. Improvements to Street Signs d. Lively Blvd. —Touhy to Devon e. Devon&Tonne Intersection f. Landscape Improvements—Tonne Road between Elk Grove Blvd. and Clearmont Drive 14. YOUTH COMMISSION- Trustee Prochno 15. PARADE COMMISSION-Trustee Czarnik 16. PLAN COMMISSION- Village Manager Parrin a. PC Docket 06-2—To consider a text amendment to the Zoning Ordinance as it pertains to permitted uses in the I.1 Restricted Industrial Zoning District (PH 4-05-06) b. PC Docket 06-3—Text Amendment to Zoning Ordinance regarding 1. Regulation of banks 2. Parking in Commercial/Industrial areas (PH 4-19-06) Agenda for VB Meeting 03-28-06 5 17. ZONING BOARD OF APPEALS,-Village Manager Parrin 18. REPORTS OF OTHER BOARDS COMMISSIONS &COMMITTEES a. Cable Television Committee -Trustees Petri/Lissner b. Community Service Board- Trustee Czamik c. Liquor Commission-Mayor Johnson d. Special Events Committee- Mayor Johnson 1. 50'h Anniversary Celebration 2. Alexian Brothers International Cycling Classic—Tour of Elk Grove 3. July 16, 2006 Birthday Celebration e. O'Hare Update - Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS -Village Clerk 20. UNFINISHED BUSINESS a. VILLAGE BOARD At the March 14, 2006 meeting,the Village Board discussed: 1. Smoking in public places and workplaces (1S'Reading—March 14, 2006) 2. Sale of tobacco products in the Village (l''Reading—March 14, 2006) b. VILLAGE ATTORNEY At the February 28, 2006 Village Board meeting, the Village Attorney was directed to prepare an ordinance regulating smoking and an ordinance increasing the licensing fees for the sale of tobacco products. At the March 14, 206 Village Board meeting the Attorney was directed to make changes to the ordinance. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws,the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk,preferably no later than five days before the meeting. c: Johnson(2), Czarnik, Dill, Feichter, Lissner, Petri, Prochno,Parrin, Rummel, Boffice, Cavallini, Cech,Knickerbocker, Goostree, Schmidt,Tromp,Roan, Walsh (6) Addendum to Regular Village Board Agenda March 28, 2006 7:00 p.m. 6. CONSENT AGENDA (continued) H) Consideration to adopt Resolution No. 13-06, (attached) urging Governor Blagojevich to enter into long-term land lease with the Abraham Lincoln National Airport Commission (ALNAC) for development of the new airport. (All the members of the ALNAC are passing a resolution to urge Governor Rod Blagojevich to lease the: necessary land for the development of the Abraham Lincoln National Airport.) c: Johnson (2), Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cavallini, Cech, Goostree, Knickerbocker, Schmidt, Tromp, Roan, Walsh (6)