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HomeMy WebLinkAboutAGENDA - 04/11/2006 - VILLAGE BOARD Next ORD: 3075 (3082) Next RES. 14-06 (18-06) Recess: 8 P.M. AGENDA REGULAR VILLAGE BOARD MEETING April 11, 2006 7:00 p.m. 1. Call to Order 2. Invocation(Rev. Ted Czarnecki, Deacon, Queen of the Rosary Parish) 3. Approval of Minutes of March 28, 2006 4. Mayor and Board of Trustees'Report. 5. Accounts Payable Warrant: March 31, 2006 /$127,800.95 April 11, 2006/ $244,311.10 6. CONSENT AGENDA A). Consideration to award a contract to HTE, Inc. of Lake Mary, FL, for technical support and maintenance of the Village's HTE financial software applications for the period May 1, 2006, through April 30, 2007 in a total contract amount not to exceed$36,177. (HTE, Inc., supports the financial software utilized for numerous functions including payroll, water billing, business licensing, accounting, and purchasing. The Village has used HTE's software since 1990. (A total of$30,777 of the requested contract will provide product support and program updates for all eight (8) of the HTE applications used by the Village. This represents a 2.4% increase over the costs incurred to obtain support during Fiscal Year 2006. (The remaining ($5,400) portion of the requested funds will provide maintenance and support of the custom modifications to the HTE software required by the Village. (A report from the Director of Finance, recommending approval, is attached.) B) Consideration to award a service contract to Dirt and Sod,Inc. of Hampshire, IL for the Tonne Road Landscape Improvements in an amount not to exceed $21,317.00. (This contract has been negotiated with Dirt and Sod, Inc. and is for the installation of landscape median beds along sections of Tonne Road, as discussed at the budget meeting. (They are currently completing the landscape work along Biesterfield Road and Leicester Road. Agenda for VB Meeting 04-11-06 2 (The landscape work will consist of ten (10) beds located at the Tonne Road intersections with Touhy Avenue, Hartford Lane, Greenleaf Avenue and Morse Avenue. (The contractor has agreed to perform the work at the contract unit prices used for the Biesterfield Road and Leicester Road project. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) C) Consideration to award a professional services contract to Just Networks, Inc. of Schaumburg, IL to provide advanced technical support of the Village's local and wide area networks for the period May 1, 2006 through April 30, 2007 in a total contract amount not to exceed $154,000.00. (Just Networks has provided high-quality implementation, maintenance and support services for the Village's local and wide area networks for several years. The individual who has provided our primary support is very knowledgeable about our network hardware, software and infrastructure, and possesses a strong understanding of our specific technical environment. (The requested amount represents our expectation that the support we require during Fiscal Year 2007 will increase by 620 hours over the current year, primarily due a significant increase in the number, size, and complexity of planned network projects such as upgrading the local area network server operating system, replacing several old servers, replacing computers in squad cars, and the Village's new Voice over IP telephone system. As in the past,the requested network support hours would only be used and billed on an as-needed basis. (The $110 per hour rake represents the same hourly charge that we incurred during the current fiscal year. (A report from the Director of Finance, recommending approval, is attached.) D) Consideration to reject a construction bid from Durabilt Fence of Wheeling, IL for the Well Site Enhancement Program in the amount of$152,888.28. (On Thursday, March 30;, the Village opened sealed bids for the Well Site Enhancement Program. (The program consists of the installation of new chain link and ornamental fencing, and landscaping at five (5)well sites within the Business Park. (Five (5) contractors obtained bid documents and one (1) contractor submitted a bid. The bid was received from Durabilt Fence in the amount of $152,888.28. (The bid received was a partial bid covering only the fence items of the contract. Durabilt Fence indicated that they could not perform the brick column construction or landscape work: items. In addition, they did not want to act as a general contractor and subcontractor for these items. Agenda for VB Meeting 04-11-06 3 (A report from the Director of Engineering & Community Development, recommending approval, is attached.) E) Consideration to award a sole source purchase contract to Kale Uniforms of Chicago, IL for the purchase of Police Department uniforms in an amount not to exceed $45,000. (Kale Uniforms has supplied uniforms for the Police Department for a number of years, offering the most competitive prices, quality of product and service available. (The contract is for the period May 1, 2006 through April 30, 2007. (Reports from the Director of Finance and Police Chief, recommending approval, are attached.) F) Consideration to award a purchase contract off the Illinois State Contract Pricing to Prairie International Corporation of Springfield, IL for the purchase of two (2) dump trucks in the amount of$208,758.00. (The Fiscal Year 2006/2007 Budget includes the replacement of two (2) 2.5-ton dump trucks equipped with snow plow and tailgate spreader equipment. (These vehicles are currently on the State of Illinois Purchasing Contract through the lowest bidder,Prairie International Trucks. (The base bid provided under the State contract provides for a 2006 International model 7400 chassis equipped with a non-stainless dump body, and excludes the snow plow and tailgate spreader. (To meet the standard required specifications for the Village, upgrade modifications have been added including a stainless steel dump body, snowplow with necessary hydraulic controls, tailgate spreader, and enhanced emergency lighting. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached.) G) Consideration to adopt Resolution No. 14-06 (attached) approving the Plat of Subdivision identified as M & S Subdivision, 2500 W. Touhy Avenue. (Per the direction of the Village Board, the Attorney has included in the resolution approving the subdivision a condition that the building designated for demolition be in fact demolished no later than August 31, 2006. (This item was discussed and voted on at the March 28, 2006 Village Board meeting.) IT) Consideration to adopt Resolution No. 15-06 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 2500 Touhy. Agenda for VB Meeting 04-11-06 4 (M&S Imports is requesting the subject resolution for the property at 2500 Touhy following the resubdivision in item G above. (M&S will be demolishing one of the buildings and renovating and adding 40,000 square feet to the existing structure. (Once completed, they will have a state of the art facility to house the new, world headquarters for M&S Imports. (Eligibility requirements for 613 status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies, as it is substantial renovation and new construction. (The 6B property tax incentive allows a property tax assessment reduction from 36%to 16% of fair market value for a twelve-year period. (A report from the Economic Development Coordinator and a letter from the applicant are attached.) I) Consideration to adopt Resolution No. 16-06 (attached) authorizing the Village Board to adopt the following Budgets for FY 2006-2007: General $36,951,036 Emergency Management 94,077 Motor Fuel Tax 1,441,493 Municipal Purpose 80,000 Recycling/Municipal Waste 887,350 Asset Seizure 320,470 Industrial/Commercial 10,100,727 Foreign Fire Insurance 84,830 Cable Television 257,225 Residential Enhancement 315,000 Capital Projects 1,159,050 Capital Replacement 727,883 Water& Sewer 12,504,118 Legal Defense Trust Fund 1,000,000 Grove Mall Redevelopment- TIF 332,000 Devon/Rohlwing Redevelopment- TIF 300,000 Capital Projects Debt Fund 2,800,230 Firefighters Pension Fund 3,225,000 Police Pension Fund 2,025,000 Total $74,605,489 (The FY 06/07 Budget is $998,262, or 1.3%, less than the FY 05/06 Budget of$75,603,751. (The above amounts include wage and salary adjustments for FY 06/07. (A report from the Director of Finance is attached.) Agenda for VB Meeting 04-11-06 5 J) Consideration to adopt Resolution No. 17-06 (attached) accepting an Irrevocable Straight Letter of Credit No. ILS201431 from Fifth Third Bank (Chicago) in the amount of $439,413.00 expiring March 24, 2007 to guarantee public improvements (sanitary sewer, storm sewer, watermain, roadway, streetlights, parkway trees, traffic control, excavation and sidewalk) at Castletown Subdivision. (This item accepts a Letter of Credit to guarantee the construction of public improvements as part of development at Castletown Subdivision. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) K) Consideration of the following items for Fiscal Year 06-07: • To authorize a 3.25% value increase and a .25% market adjustment to non- union step-pay-plan positions and to specific rate-pay-plan positions; To authorize a 0% to 5.54/0 merit increase range for non-union merit pay personnel based on individual performance; To authorize a range movement pool of$58,061 ($55,242 for General Fund and $2,819 for Water & Sewer Fund for merit salary personnel) with range movements of 0%to 2%, funded at a rate of 1.0% of merit salaries; To approve a salary for the Village Attorney of$161,787; • To adopt Ordinance No. 3075 (attached) amending wages for residential water meter readers; • To adopt Ordinance No. 3076 (attached) amending wages for school crossing guards; To adopt Ordinance No. 3077 (attached) amending wages for Custodian, Porter, Health Code Enforcement Officer, and Cable Production Assistant; To adopt Ordinance No. 3078 (attached) amending the hourly rates for summer employees and Village Intems; • To approve a salary for the Village Manager of$166,063; To adopt Ordinance No. 3079 amending the Classification and Salary plans; the Classification Plan; and Salary Ranges for Merit Pay Plan positions; and the Step-Pay Plan Rates for General Step-Pay Plan Positions of the Village Code of the Village of Elk Grove Village; • To authorize an increase in an amount of$50 to each category of longevity payments for non-union step-pay plan employees; and To authorize an increase in an amount of $25 to each category of MEP allowances to non-union merit pay plan employees. (Ordinance No. 3079 will be will be available in the Village Clerk's Office on Tuesday evening.) Agenda for VB Meeting 04-11-06 6 L) Consideration to adopt Ordinance No. 3080 (attached) amending that portion of Section 3-3-6 Classification of Licenses which pertain to the Class G Seasonal Municipal License by eliminating the need for a Class G License when the Municipal entity has a Class A Liquor License in a facility on the same premise. (The Class G license was created several years ago pertaining to the Park District's operation of a mobile:cart on the golf course. (This license was in addition to the Class A Liquor License already held by the Park District and was adopted after the State legislation that pertained to alcoholic beverages on golf courses. (After review, it was determined the Village can permit the mobile golf cart sales as an adjunct to the Park District's Class A Liquor License for the clubhouse, thereby eliminating the need for the additional Class G Liquor License. (Although the Village waives the license fees, the State charges $2,000 for each license. By incorporating the two licenses into the one Class A License, the Park District will save a$2,000 fee to the State of Illinois. (A report from the Village Attorney,recommending approval, is attached.) 7. REGULAR AGENDA A) Consideration to adopt Ordinance No. 3081 (attached) amending the various Sections of the Village Code pertaining to License Fees and Minimum Fines for Violations. (This item was discussed at the March 28, 2006 Committee of the Whole. (Following the consensus of the Village Board, the ordinance amends the various changes to the business license fees and penalties of the Village Code in preparation for the license year that begins June 1.) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Improvements/Renovations to Police Department 9. JUDICIARY.PLANNING AND ZONING COMMITTEE-Trustee Lissner a. Licensing and maintenance of rental properties 10. PERSONNEL COMMITTEE-Trustee Feichter 11. RECYCLING &WASTE COMMITTEE-Trustee Dill 12. INFORMATION COMMITTEE..Trustee Prochno a. Providing Information to Community Agenda for VB Meeting 04-11-06 7 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION -Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Improvements to Industrial Well Sites c. Improvements to Street Signs d. Lively Blvd. —Touhy to Devon e. Devon&Tonne Intersection f. Landscape Improvements—Tonne Road between Elk Grove Blvd. and Clearmont Drive 14. YOUTH COMMISSION-Trustee Prochno 15. PARADE COMMISSION-Trustee Czarnik 16. PLAN COMMISSION-Village Manager Parrin a. PC Docket 06-2—To consider a text amendment to the Zoning Ordinance as it pertains to permitted uses in the I-1 Restricted Industrial Zoning District (PH 4-05-06) b. PC Docket 06-3 —Text Amendment to Zoning Ordinance regarding 1. Regulation of banks 2. Parking in Commercial/Industrial areas (PH 4-19-06) c. PC Docket 06-4—Consider Text Amendments in the Office Transitional (O-T) and Office Park(O-P)Districts(PH 4-19-06) 17. ZONING BOARD OF APPEALS - Village Manager Parrin 18. REPORTS OF OTHER BOARDS, COMMISSIONS &COMMITTEES a. Cable Television Committee- Trustees Petri/Lissner b. Community Service Board-Trustee Czamik c. Liquor Commission-Mayor Johnson d. Special Events Committee -Mayor Johnson 1. 50n' Anniversary Celebration 2. Alexian Brothers International Cycling Classic—Tour of Elk Grove 3. July 16,2006 Birthday Celebration e. O'Hare Update- Mayor Johnson 19. ORDINANCES,RESOLUTIONS AND COMMUNICATIONS -Village Clerk 20. UNFINISHED BUSINESS a. VILLAGE BOARD b. VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER Agenda for VB Meeting 04-11-06 8 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with:Disabilities Act and other applicable Federal and State laws,the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk,preferably no later than five days before the meeting. c: Johnson(2), Czamik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice,Cavallini,Cech,Knickerbocker, Goostree, Schmidt,Tromp,Roan,Walsh (6) Addendum to Regular Village Board Agenda April 11, 2006 7:00 P.M. 6. CONSENT AGENDA (continued) M) Consideration to award a contract to Belvedere Banquets of Elk Grove Village, IL to host the Village's Annual Awards Banquet on April 21, 2006 in the amount of$11,060. (The Annual Awards Banquet is held to recognize all employees, Board and Commission members who have 15, 20, 25 and 30-year anniversaries serving the Village. The banquet is also held to recognize all Board and Commission volunteers. C: Johnson (2), Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cavallini, Cech, Knickerbocker, Goostree, Schmidt, Tromp, Roan, Walsh (6)