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HomeMy WebLinkAboutAGENDA - 05/09/2006 - VILLAGE BOARD Next ORD: 3084 (3089) Next RES. 22-06 (22-06) Recess: 8 P.M. AGENDA REGULAR VILLAGE BOARD MEETING May 09, 2006 7:00 P.M. 1. Call to Order 2. Invocation(Rev. Gregory S. Gertz,Pastor, Elk Grove Baptist Church) 3. Approval of Minutes of April 25,2006 4. Mayor and Board of Trustees'Report 5. Accounts Payable Warrant: April 28, 2006/$172,929.42 May 9, 2006/$389,600.15 6. CONSENT AGENDA A) Consideration of a request from High School District 214 (attached) to waive the Village's vehicle sticker fee for the period May 1, 2006 through April 30, 2007 in the amount of$315.00. (District 214 is seeking a waiver of 2 Class B stickers ($80), 2 Class D/F stickers ($130), and 1 Class L/N/P/Q sticker ($105) for a total waiver of $315.00. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Assistant Director of Finance, recommending approval, is attached.) B)Consideration of the following: • a request from Queen of the Rosary to waive Food Caterers License fee as part of their annual Bistro to be held on Friday, September 15 and Saturday, September 16, 2006 in the amount of$100; and • a request from Queen of the Rosary (attached) to waive the temporary Class A liquor license fee for their annual Bistro to be held on Friday, September 15 and Saturday, September 16, 2006 in the amount of$2,900. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Village Clerk, recommending approval, is attached.) C) Consideration of a request from Queen of the Rosary to waive permit fees for on-site storm sewer installation in the amount of$500. Agenda for VB Meeting 05-09-06 2 (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Assistant Director of Finance, recommending approval, is attached.) D) Consideration to increase an existing professional service contract to Thompson Elevator Inspection Service, Inc. of Mount Prospect, IL for the semi-annual inspections of existing elevators as well as plan review and inspection of new elevators in Elk Grove Village in an amount of$2,340, for a total contract not to exceed$12,440. (The increase in the existing contract is directly attributed to a marked increase in the number of re-inspections performed during the 2005-2006 Fiscal Year. (A review of the inspections for Fall 2005 indicates that there were approximately 78 additional re-inspections totaling$2,340. (The elevator/building owners pay all elevator inspection costs and the Village absorbs no costs. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) E) Consideration of a request from the Rotary Club of Elk Grove Village (attached) for the following: • to authorize a $15,000 contribution to the 2006 RotaryFest event to take place from June 14 to June 18,2006; • to authorize the Rotary Club to host a fireworks display on Saturday, June 17; • to waive all permits, licenses and associated fees for this event in the total amount of$2,775; • to provide street sweeping services for the parking lots at Elk Grove High School, Holy Spiritf�i Lutheran Church, Queen of the Rosary Church, and Rainbow Falls water park; and • to waive the permit fee for use of a fire hydrant for non-firefighting purposes. (It has been past practice for the Village Board to waive fees and provide services for this annual event. The fees requested to be waived are the Class D Liquor License ($2,100), Carnival License ($500), Food Service License ($100), and Fire Hydrant Deposit and Connection($75). (It has been past practice of the Village Board to approve these requests for the annual RotaryFest event. The Village provides street sweeping services for the parking lots utilized by the Rotary at the conclusion of the RotaryFest. (Adequate funds are budgeted and available for this purpose.) Agenda for VB Meeting 05-09-06 3 F) Consideration to award a purchase contract to Hewlett-Packard Corp. of Omaha, NE for the purchase of thirty-four (34) replacement desktop PC's in an amount not to exceed $33,000. (The recommendation reflects the Village's standardization on a hardware vendor (HP) whose units have been proven to handle the demands of the Village's network. (Since standardizing on this equipment several years ago, the I/S staff has experienced fewer hardware problems than previously encountered with other hardware vendors. (The favorable price of these units is available to the Village by virtue of the three-year contract recently negotiated by the State of Illinois Central Management Services. For the term of the contract, all desktop PC's purchased by any State agency will be through this contract. (A report from the Director of Finance, recommending approval, is attached.) G) Consideration to renew the existing contract with ALSCO-American Industrial of Chicago, IL for the rental of uniforms, linens and floor mats in an amount not to exceed$34,102.84. (The contract was bid in ]Fiscal Year 2002-2003, and in Fiscal Year 2005- 2006 the Village accepted the option of a 3-year renewal with annual contract awards from the date of service beginning for Fiscal Year 2005-2006. (ALSCO has provided excellent service to Public Works and the Fire Department and they are satisfied with the response time and replacement policy. (ALSCO provides uniform service to Public Works employees at a fixed- cost per unit pricing for various weekly changes of uniforms, altering charges, and costs for replacement or damaged uniforms. (ALSCO also provides linen and floor mat services to the Fire Department and to Public Works Fleet and]Building Services for weekly changes of carwash towels, shop rags, mops, and soft cloths, as well as entry way floor mats, used by the Fire Department and Public Works. (Reports from the Director of Finance, Director of Public Works, and Fire Chief, recommending approval, are attached.) H) Consideration to award a professional service contract with TranSystems Corporation of Schaumburg, II, for Phase 2 engineering of the Meacham Road and Nerge Road Intersection Lighting Improvement Project in an amount not to exceed$39,331 from the Industrial/Commercial Revitalization Fund. (The ICRC authorized the implementation of Phase 2 engineering for arterial street lighting improvements at the intersection of Meacham Road and Norge Road. The scope of the work will be similar to the Arlington Heights Road and Higgins Road intersection. Agenda for VB Meeting 05-09-06 4 (A proposal for this project was solicited from TranSystems Corporation for engineering services consisting of preliminary design and preparation of contract plans and documents. (TranSystems is recommended to conduct the engineering services based on their knowledge of the Village's street lighting system. (They have successfully completed the street lighting design for the local and arterial lighting programs conducted to date. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) I) Consideration of the following: • To increase the 2006-2007 Fiscal Year Capital Projects Budget in the amount of$8,000 for the new Police Recorders System server; and • To waive the formal bidding process and award a sole source service contract to ID Networks, Inc. of Ashtabula, OH for the purpose of developing a new Police Records Management System in an amount not to exceed$98,985. (The Police Department :is requesting that the formal bidding process be waived due to the fact that seven Northwest Central Dispatch police departments are standardizing their record keeping management systems through ID Networks. This system will replace PIMS. (The increase to the Capital Projects budget is needed to cover the cost of an additional server that was not in the original contract. (The new records program will replace the police information system that is in current use by the Police Department. (A report from the Chief of Police,recommending approval,is attached.) J) Consideration of a request to hold a Public Hearing before the Plan Commission to consider the petition of George Gullo Development Company for Special Use permits and amendments to the Whytecliff Annexation and Development Agreement for Lots 1 and 2 of the First American Bank Subdivision on the east side of Meacham Road, south ofBiesterfield Road. (George Gullo Development is proposing to relocate the previously approved First American Bank: from the northern lot to the southern lot and construct a strip mall with a drive-through in the northern lot, adjacent to his previously approved strip center. (First American Bank is the owner of the two lots. In addition, Ordinance No. 2905 granted the bank a Special Use permit to allow drive-through lanes in a B-2 district on Lot 1 (the northern lot) of the Bank Subdivision. (Special Uses will be required for the drive-through facilities at the bank and strip center. In addition, amendments to the annexation agreement will be needed because drive-through facilities and multi-tenant retail strip centers are prohibited uses under the Annexation Agreement.) Agenda for VB Meeting 05-09-06 5 K) Consideration to adopt Ordinance No. 3084 (attached) amending Ordinance No. 3079 by adding a part-time Building Inspector to the authorized Position Classification List (Engineering & Community Development Department) and amending certain attachments referenced therein. (This amendment adds a part-time Plumbing Inspector to the authorized position list with respect to the Engineering & Community Development Department. (This position was budgeted as a requirement of the State of Illinois that a licensed plumber conduct plumbing inspections. (This amendment also makes various amendments to the attachments, in their entirety as set forth in Exhibit B attached. (All other provisions of Ordinance No. 3079 shall remain in full force and effect. (This part-time position was included in the FY 2006-07 budget, along with the elimination of a full-time Inspector position.) L) Consideration to adopt Ordinance No. 3085 (attached) amending the Zoning Ordinance of the Village of Elk Grove Village establishing Financial Institutions as Special Uses in various zoning districts. (This item was discussed at the April 25, 2006 Village Board meeting and currently appears as Unfinished Business under the Village Attorney.) M) Consideration to adopt Ordinance No. 3086 (attached) amending various Sections of the Zoning Ordinance pertaining to permitted uses in the Office Transitional District and the Office Park Conditional Use District in order to clarify permitted and accessory uses in said districts. (This item was discussed at the April 25, 2006 Village Board meeting and currently appears as Unfinished Business under the Village Attorney.) N) Consideration to adopt Ordinance No. 3087 (attached) amending Section 4-3-1 Schedule of Parking Spaces of the Zoning Ordinance of the Village of Elk Grove Village thereby changing the parking space requirement for certain designated uses. (This item was discussed at the April 25, 2006 Village Board meeting and currently appears as Unfinished Business under the Village Attorney.) 0) Consideration to adopt Ordinance No. 3088 (attached) amending Exhibit E to the Zoning Ordinance of the Village of Elk Grove Village by reducing the required width of an employee parking stall in the I-1 and 1-2 Zoned Districts from nine feet (9') to eight and one-half feet (8.5") for employee parking when properly posted. Agenda for VB Meeting 05-09-06 6 (This item was discussed at the April 25, 2006 Village Board meeting and currently appears as Unfinished.Business under the Village Attorney.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE-Trustee Petri a. Improvements/Renovations to Police Department 9. JUDICIARY, PLANNING AND ZONING COMMITTEE -Trustee Lissner a. Licensing and maintenance of rental properties 10. PERSONNEL COMMITTEE- Trustee Feichter 11. RECYCLING& WASTE COMMITTEE - Trustee Dill 12. INFORMATION COMMITTEE -Trustee Prochno a. Providing Information to Community 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION- Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Improvements to Industrial Well Sites c. Improvements to Street Signs d. Lively Blvd. —Touhy to Devon e. Devon& Tonne Intersection f. Landscape Improvements—Tonne Road between Elk Grove Blvd. and Clearmont Drive 14. YOUTH COMMISSION- Trustee Prochno 15. PARADE COMMISSION-Trustee Czamik 16. PLAN COMMISSION- Village Manager Parrin 17. ZONING BOARD OF APPEALS --Village Manager Parrin 18. REPORTS OF OTHER BOARDS. COMMISSIONS &COMMITTEES a. Cable Television Committee- Trustees Petri/Lissner b. Community Service Board-Trustee Czarnik c. Liquor Commission-Mayor Johnson d. Special Events Committee-Mayor Johnson 1. 50s'Anniversary Celebration 2. Alexian Brothers International Cycling Classic—Tour of Elk Grove 3. July 16, 2006 Birthday Celebration e. O'Hare Update-Mayor Johnson Agenda for VB Meeting 05-09-06 7 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS a. VILLAGE BOARD b. VILLAGE ATTORNEY 1. (PC Docket 06-3) Direct the Attorney to prepare a Text Amendment to the Zoning Ordinance as it pertains to banks and financial institutions. 2. (PC Docket 06-3)Direct the Attorney to prepare a Text Amendment to the Zoning Ordinance as it pertains to Parking in Commercial office areas. 3. (PC Docket 06-3)Direct the Attorney to prepare a Text Amendment to the Zoning Ordinance as it pertains to off-street parking in 1-1 and I-2 Zoned Districts. 4. (PC Docket 06-4) Direct the Attorney to prepare a Text Amendment to the Zoning Ordinance as it pertains to uses within Office Transitional and Office Park Districts. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk,preferably no later than five days before the meeting. c: Johnson(2), Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cavallini, Cech,Knickerbocker, Goostree, Schmidt,Tromp,Roan,Walsh (6)