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HomeMy WebLinkAboutAGENDA - 06/20/2006 - VILLAGE BOARD Next ORD: 3089 (3091) Next RES. 24-06 (28-06) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING June 20, 2006 1. Call to Order 2. Invocation(Rev. Arthur Fagan, Queen of the Rosary Church) 3. Approval of Minutes of May 23, 2006 4. Mayor and Board of Trustees'Report(Elk Grove Village Police Chapter#141 —Police Union Contract Approval) 5. Accounts Payable Warrant: May 31,2006/$112,482.23 June 20,2006/$1,462,501.86 6. CONSENT AGENDA A) Consideration of a request to waive the Business License Fee for Prince of Peace United Methodist Church to operate their Mother's Day Out Preschool in the amount of $325. (It has been past practice of the Village Board to waive these fees for governmental and not-for-profit agencies. (A report from the Assistant Director of Finance is attached.) B) Consideration of a request to waive the Vending Machine License Fees for High School District #214 for seven vending machines located in Elk Grove High School in the amount of$175. (It has been past practice of the Village Board to waive these fees for governmental and not-for-profit agencies. (A report from the Assistant Director of Finance is attached.) C) Consideration of a request to hold a Public Hearing before the Plan Commission to consider the petition of Mr. Jozef Kaminski for a Special Use permit to operate an automotive installation and repair shop in an I-1 Restricted Industrial District at 438 Crossen Avenue. (It is Mr. Kaminski's intention to operate an automotive installation and repair shop at 438 Crossen Avenue.) D) Consideration of a request from the Greater Woodfield Convention and Visitors Bureau (GWCVB) for payment of dues for FY 05/06 in the amount of$94,819.00. (The annual dues rate is based on 10%of 4%of hotel/motel taxes collected. Agenda for VB Meeting 06-20-06 2 (The Village collected $1,185,240 in hotel/motel tax revenues in Fiscal Year 2005-2006, an increase of $210,000, or 21% from the prior year. It has still not recovered to the level prior to September 11, 2001 when receipts exceeded $1.3 million. (Compared to last year, this year's distribution to the Greater Woodfield Convention and Visitors Bureau increased by$16,826. (A report from the Director of Finance is attached.) E) Consideration of a request from the Elementary School District 59 Foundation to authorize the hosting of a circus event and provide associated fee waivers of$375 for the Kelly Miller Circus at the Lutheran Church of the Holy Spirit for an event to he held on Thursday, September 7,and Friday, September 8, 2006. (The District 59 Foundation receives a portion of the proceeds from the ticket sales for the circus. (Last year, the Foundation held the circus next to the Pavilion, and 2 performances were scheduled on one day. This year, the Foundation is planning to hold the circus at the Lutheran Church of the Holy Spirit, and is planning two (2) performances on two (2)days. (Kelly Miller Circus operates a one-ring circus under a big-top tent. Shows will be scheduled at 4:30 p.m. and 7:30 p.m. on Thursday, September 7, and Friday, September 8. The circus will arrive and set-up on the morning of September 7. They will leave by 10:00 a.m. on Saturday,September 9. (The operating Departments reviewed the request and have no objection. (The fee waiver amounts to $375. The District 59 Foundation is a not-for-profit organization. It has been the past practice of the Village Board to waive fees for not- for-profit activities.) F) Consideration to grant a variation from the Village Code, Section 8-12B-1-1D, "Basements", to permit the construction of a detached garage which will encroach four feet (4') into a ten foot (10') public utility easement on the south side of a lot at 297 Edgeware Road. (The property owners are seeking a variation to construct a detached garage within a public utility easement. ComEd, Nicor Gas, at&t, and Comcast have written letters granting permission to encroach upon the easement. (The Engineering staff has field checked this location for conflicts with Village- owned utilities within the easement, found no Village-owned utilities in the easement, and have no indication that the Village will be utilizing this easement in the future. (A report from the Director of Engineering & Community Development, recommending approval,is attached.) G) Consideration to transfer$200,000 from the Legal Defense Trust Fund to the Legal Defense Fund concerning OHare expansion. Agenda for VB Meeting 06-20-06 3 IT) Consideration to approve an increase to the FY 06/07 Budget for the rollover of outstanding encumbrances from FY 05/06 Budget in a total amount of$4,198,696. (This is the seventh year that the Village has rolled unfilled purchase orders from the previous year into the new fiscal year budget. The amount of outstanding orders for goods and services from the FY 05/06 budget totals $4,198,696, for a total FY 06/07 budget of$78,810,505. (The majority of the increase is attributed to major on-going projects in Water/Sewer and ICRC Funds. (Increasing the budget at this time ensures that the Village's financial operations remain compliant with Illinois budgetary statutes and generally accepted accounting principles. (A report from the Director of Finance,recommending approval, is attached.) I) Consideration to award a professional service contract to Thompson Elevator Inspection Service, Inc. of Mount Prospect, IL for the semi-annual inspections of existing elevators as well as plan review and inspection of new elevators in Elk Grove Village in an amount not to exceed$13,140. (Thompson Elevator Inspection has for the past year, provided their services for the inspections of new and existing elevators located in the Village. (Their service has been adequate, as they have continued to follow up, communicate and provide accurate recordkeeping. (Individual companies inspected under this contract reimburse the Village for these costs. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) J) Consideration to award a service contract to Tasty Catering of Elk Grove Village, IL to provide catering services for the Tour of Elk Grove sponsor dinner on Friday, August 11,2006 in an amount not to exceed$14,708.95. (Village Board approval is required as the contract exceeds$10,000. (This event provides the Village the opportunity to promote the Village's Business Park to the national and international bicycling sponsors touring with the bike racers.) K) Consideration to award a sole source contract to Stryker, Inc. of Portage, MI for the purchase of five (5) Stryker Power Pro stretchers in the amount of$44,230, of which $43,000 will be paid out of the Foreign Fire Insurance Fund with the remaining$1,230 paid from the General Fund. (The Strykers are operated by a rechargeable battery unit. In addition,they have a higher weight limit than the Village's current stretchers and can be used multiple times before a battery change is necessary. Agenda for VB Meering 06-20-06 4 (The Fire Department has been informed that these power assist stretchers will be the industry standard in a year or two due to the reduction in lifting injuries. (The Fire Department field-tested a demo unit for a two-week period to rave reviews. (The Foreign Fire Insurance Board has approved use of funds not to exceed $43,000 for the purchase of five units, one for each ambulance. The unit cost of each Stryker is $12,085 ($60,425 for five). The trade-in value of the Village's old stretchers and manufacture's discounts is$16,195, for a total cost of$44,230. (The budget included $3,500 from the General Fund to purchase a new stretcher. Only$1,230 will be used from the General Fund.) L) Consideration to increase the General Fund in the amount of$18,200 for funds received from a 2005 Assistance to Firefighters Fire Prevention and Safety Grant. (This grant from the Department of Homeland Security has been provided to the Elk Grove Fire Department for the purpose of installing smoke alarms in single-family homes of residents over the age of 65. In addition, funds will be used to design and print posters,brochures and mailings, and for installation tools. (All smoke alarm installations will be performed by on-duty firefighters.) M) Consideration to award a purchase contract off the State of Illinois Purchasing Contract to Miles Chevrolet of Decatur, IL for three (3) unmarked detective squad cars in the total amount of$55,157.22. (These vehicles are offered on the State of Illinois joint state purchase program available to all local municipalities. (The Village is adding on a minimal cost to the base price of the vehicles for the installation of specialized police equipment, as determined by the Police Department. (Reports from the Chief of Police and Director of Finance, recommending approval,are attached.) I) Consideration to award a professional service contract awarded to Distinctive Event Productions of Oak Brook, 11., for the rental of equipment, purchase of consumables, and design of activities associated with the July 16 50th Anniversary dinner reception in the amount of$11,500. (Distinctive Event Productions will provide the rental of equipment, purchase of consumables, and design of activities for the dinner/reception for elected officials and other dignitaries prior to the Village's birthday celebration festivities.) O) Consideration to award a purchase contract to the lowest responsive and responsible bidder, Kale Uniform of Chicago, IL to supply uniforms to the Fire Department in an amount not to exceed $11,177.15. Agenda for VB Meeting 06-20-06 5 (Bid documents were obtained by three potential bidders, of which three submitted bids. Upon review of the submitted bids, it was determined that Kale was the most responsive and responsible bidder. (Kale has supplied uniforms to the Fire Department for many years and has provided satisfactory service and responsive pricing. (Reports from the Fire Chief and Director of Finance, recommending approval, are attached.) P) Consideration of the following: • To waive the formal bidding process; and • To award a purchase contract to Air One Equipment of South Elgin, IL,for four(4) self-contained breathing apparatus devices (SCBA), including necessary accessories, in an amount not to exceed$19,180.00. (The four (4) SCBA one-hour packs for the Hazmat team represent the third year of a three-year replacement cycle for these packs. (The Fire Department is standardizing on equipment manufactured by Mine Safety Appliance (MSA). Air One Equipment is the exclusive territorial distributor for MSA products within the Northern Illinois region. (Reports from the Director of Finance and Fire Chief, recommending approval, are attached.) A15 Q) Consideration to adopt Resolution No..9 06 (attached) ascertaining the prevailing rate of wages for work on Public Works projects. (The State of Illinois requires the Village to adopt this Resolution each year to determine the prevailing rate of wages for laborers performing construction of public works projects. (The rates are determined by the Illinois Department of Labor throughout Cook and DuPage counties.) R) Consideration to adopt Resolution No. X06 (attached) authorizing the Mayor and Village Clerk to execute an intergovernmental agreement between the Village of Elk Grove Village and the Cook County Emergency Telephone System Board (ETSB) for the funding of a 9-1-1 Surcharge Reallocation. (The Cook County Emergency Telephone System Board provides communities with 9-1-1 funds as part of the 9-1-1 surcharges. (Elk Grove is eligible for $1,477.50 in grant funding to be used to fulfill the Village's financial obligations to Northwest Central Dispatch for 9-1-1 purposes.) a S) Consideration to adopt Resolution No. -06 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 2001 Estes. Agenda for VB Meeting 06-20-06 6 (Ridge Property Trust intends on purchasing and renovating the 42,000 square foot facility. (They intend to spend approximately$3,200,000 to purchase and rehabilitate this building. (It is reasonable to anticipate that this project could add 50-100 permanent employment opportunities in the Village of Elk Grove. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies, as it is substantial renovation. (The 6B property tax incentive allows a property tax assessment reduction from 36%to 16% of fair market value for a twelve-year period. (A report from the Economic Development Coordinator and a letter from the applicant are attached.) TA Consideration to t Resolution No. 27-06 (attached) authorizing the Mayor and Village Cler execute a First Amendment to the Ground Lease Agreement (Res. No. 22-05) een the Village of Elk Grove Village and STC Two, LLC (Global Signal A isitions R LLC)on behalf of SprintCom, Inc. at 676 Meacham Road. (This amendment to the Ground Lease Agreement allows for the collection of an additional $200 per month, or $2,400 annually, in rent plus the contractually required 4%annual increase. (Global Signal is seeking to install three small panels on their existing cellular platform on the cell tower located at 676 Meacham Road.) U) Consideration to adopt Ordinance No. 3089 (attached) amending Title 3, Chapter 3, Section 3-3-7, Number of Licenses of the Village Code of the Village of Elk Grove Village by increasing the number of Class`B"Liquor Licenses. (The White Hen Pantry, located on Ridge and Devon Avenue, includes a separate packaged liquor store at that site. The store is owned and will be managed by corporate employees until the franchise is sold. (Approval of this consideration will concur with the prior authorization of the Liquor Commission.) V) Consideration to adopt Ordinance No. 3090 (attached) amending Ordinance No. 3087 by amending Section 4-3-1 of the Zoning Ordinance to replace the word `Banks" with the words"Financial Institutions"as it pertains to parking spaces for business uses. (Ordinance No. 3087 inadvertently omitted the recommendation of the Plan Commission to delete the word "banks" and in its place insert the word "financial institutions" as it pertains to parking requirements for business uses as set forth in Section 4-3-IB of the Zoning Ordinance.) Agenda for VB Meeting 06-20-06 7 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE-Trustee Petri a. Improvements/Renovations to Police Department 9. JUDICIARY.PLANNING AND ZONING COMMITTEE-Trustee Lissner a. Licensing and maintenance of rental properties 10. PERSONNEL COMMITTEE- Trustee Feichter 11. RECYCLING&WASTE COMMITTEE-Trustee Dill 12. INFORMATION COMMITTEE-Trustee Prochno a. Providing Information to Community 13. INDUSTRIALJCOMNMRCIAL REVITALIZATION COMMISSION-Trustees Lissner/Petri a. Higgms/Oakton Landscaping b. Improvements to Industrial Well Sites c. Improvements to Street Signs d. Lively Blvd.—Touhy to Devon e. Devon&Tonne Intersection. f. Landscape Improvements—Tonne Road between Elk Grove Blvd. and Clearmont Drive 14. YOUTH COMMISSION-Trustee Prochno 15. PARADE COMMISSION-Trustee Czarnik 16. PLAN COMMISSION- Village Manager Parrin a. (PC Docket 06-5) George Gullo Development Corporation (First American Bank) Special Use and amendment to Annexation Agreement (PH 06-07-06) (continued 07- 12-06). 17, ZONING BOARD OF APPEALS -Village Manager Parrin a. (SBA Docket 06-1) Variation request to allow construction of a fence that would extend approximately seven feet(7')beyond the nearest front corner of the principal structure on an adjacent single-family residential lot on property located at 734 Cutter Lane,Elk Grove Village(PH 06-08-06). b. (ZBA Docket 06-2) A variation request that would allow the construction of a fence to extend approximately eight feet(8')beyond the nearest front corner of the principal building on an adjacent residential lot at 395 Bianco Drive(PH 6-22-06) Agenda for VB Meeting 06-20-06 8 18. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES a. Cable Television Committee-Trustees Petri/Lissner b. Community Service Board-Trustee Czarnik c. Liquor Commission- Mayor Johnson d. Special Events Committee-Mayor Johnson 1. 5&Anniversary Celebration 2. Alexian Brothers International Cycling Classic—Tour of Elk Grove 3. July 16,2006 Birthday Celebration e. O'Hare Update-Mayor Johnson 19. ORDINANCES.RESOLUTIONS AND COMMUNICATIONS -Village Clerk 20. UNFINISHED BUSINESS a. VILLAGE BOARD b. VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson(2), Czamik, Dill,Feichter,Lissner,Petri,Prochno,Parrin,Rummel,Boffice, Cavallini,Cech,Knickerbocker,Miller, Schmidt,Tromp,Roan,Walsh(6)