HomeMy WebLinkAboutAGENDA - 08/15/2006 - VILLAGE BOARD Next ORD: 3093 (3095)
Next RES. 33-06(33-06)
Recess: 8 p.m.
AGENDA
REGULAR VILLAGE BOARD MEETING
August 15,2006
7:00 p.m.
1. Call to Order
2. Pledge of Allegiance/Invocation(Rev.Hon Ho Lam,Light Bearer Community Church)
3. Approval of Minutes of July 18, 2006
4. Mayor and Board of Trustees'Report
5. Accounts Payable Warrant: July 31,2006/$762,096.81
August 15, 2006/$2,189,481.78
6. CONSENT AGENDA
A) Consideration of a request (attached) from St. Julian Eymard Parish to waive
Food Caterers License fees as part of their 2006 picnic to be held on Sunday,
September 24 in the amount of$100.
(It has been past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.
B) Consideration of the following:
• a request (attached) from Queen of the Rosary to grant a temporary Class D
Liquor License for their annual Parish Picnic to be held on Sunday, August
20,2006; and
• a request (attached) from Queen of the Rosary to waive all fees associated
with their annual Parish Picnic to be held on Sunday, August 20,2006.
(It has been past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.
C) Consideration of a request from RealTime Sports Bar&Grill Restaurant to hold
an outdoor Lobster Fest event on August 25, August 26 and August 27 in the
parldng lot of their restaurant facility on Devon Avenue as a fundraiser to
benefit the Kenneth Young Center and Special Olympics.
(RealTime Sports is seeking to hold a Lobster Fest in the parldng lot of
their facility. The event will run on Friday from 4 pm to midnight, Saturday
from 2 pm to midnight, and Sunday from Noon to midnight. The festival area
will include a tent in the parking lot and be roped off. Net proceeds of Lobster
Agenda for VB Meeting 08-15-06 2
Fest will be split evenly between the Kenneth Young Center and the Special
Olympics
(RealTime Sports has made arrangements for patron parking at the
Wyndham Hotel in Itasca, and shuttle buses will run between their facility and
the Hotel. RealTime will have security on-site to maintain the parking for the
Belvedere, Country Inn, and Charlie's Charhouse. RealTime has worked with
Village staff to address all concerns.
(The band, Modern English will play on Friday evening. Additional live
entertainment will be provided on other days during the event. The cost is
$5.00 for entry and$20.00 for a fresh lobster cooked on site.)
D) Consideration of the following:
• to waive the formal bidding process; and
• to award a sole source contract to W.S. Darley&Co.,Melrose Park,IL to
furnish and deliver 14 sets of Morning Pride turnout gear in a total amount
not to exceed$23,000.00.
(The FY 06/07 budget includes funding to replace 14 sets of Fire
Department turnout gear, at a price of$1,613.50 per set plus shipping.
(The Fire Department has standardized on turnout gear manufactured by
Morning Pride, which markets through an exclusive territorial dealer network
with W.S. Darley.
(Reports from the Director of Finance and Fire Chief, recommending
approval, are attached.)
E) Consideration to award a contract to the lowest responsible and responsive
bidder Ridgewood Engineering, Inc. of Schaumburg, IL for the rehabilitation of
Water Pumping Station #9 in an amount not to exceed $263,021 from the
Water/Sewer Fund.
(Bid documents were submitted by five bidders. Upon review of the
submitted bids, it was determined that Ridgewood Engineering was the lowest
responsive and responsible bidder.
(Ridgewood has satisfactorily completed several projects for the Village in
the past,the most recent one completed just a month ago.
(This project will replace three (3) booster pumps and motors, the motor
control center, and add an emergency electrical generator at Pump Station#9.
(The request also includes an additional 7 percent 'contingency, of
$17,207, for possible unforeseen extra expenses in this rehab project.
(Reports from the Director of Public Works and Director of Finance,
recommending approval, are attached.)
F) Consideration to authorize the Village Manager to enter into a professional
services contract in an estimated cost of$54,000 for 50a'Anniversary items.
(Funds are available in the Residential Enhancement Fund.)
Agenda for VB Meeting 08-15-06 3
G) Consideration to waive the formal bidding process and award a purchase
contract to SunGard HTE, Inc. of Lake Mary, FL for Accounts Receivable
software in an amount not to exceed$39,792.
(The Village Board approved the purchase of the Accounts Receivable
module for the AS/400.
(HTE is the Village's software vendor for all Village financial systems,
therefore the new software module will integrate with the current accounting
system.
(The software will improve efficiency, access to on-line customer
balances, eliminate manual month end accounts receivable journal entries,
provide timely generation of invoices and past due notices, and more efficiently
collect aged receivables.
(A report from the Director of Finance, recommending approval, is
attached.)
H) Consideration to award a construction contract to the lowest responsible and
responsive bidder John Neri Construction Company, Inc. of Addison, IL for the
2006 Watermain Replacement Project in the amount of $686,110 from the
Water/Sewer Fund.
(Bid documents were obtained by eight (8) potential bidders, of which six
(6) submitted bids. Upon review of the submitted bids, it was determined that
John Neri Construction was the lowest responsive and responsible bidder.
(The Engineer's Estimate of Cost for this project was$763,225.
(John Neri Construction has worked on many Village projects over the
past years for the Engineering Department, as well as performing emergency
repair work for the Department of Public Works.
(Recent Village projects include the Love Street Sanitary Sewer
Replacement Project, Devon Avenue Watermain Construction Project, and the
Devon Avenue Emergency Sewer Repair Project.
(A total of $500,000 was budgeted for this project, but the Director of
Public Works has confirmed that additional fiords from the Water/Sewer Fund
are budgeted and available to be used for this project.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
1) Consideration to award a construction contract to the lowest responsible and
responsive bidder Lifco Construction Company, Inc. of East Dundee, IL for the
2006 Drainage Improvement Program in the amount of $147,185 from the
Capital Projects Fund.
Agenda for VB Meeting 08-ice•06 4
(Bid documents were obtained by seven (7) potential bidders, of which
four (4) submitted bids. Upon review of the submitted bids, it was determined
that Lifco Construction was the lowest responsive and responsible bidder.
(Lifco Construction has performed work for the Village of Palatine and
Wheeling Township. Both agencies were pleased with the work performed by
Lifco and highly recommended them. Their projects were completed on time
and within authorized costs.
(A report from the Director of Engineering & Community Developmexk,
recommending approval,is attached.)
J) Consideration to award a professional service contract to Civiltech Engineering,
Inc. of Itasca, IL for the Busse Road Arterial Lighting Improvement in an
amount not to exceed $115,772 from the Industrial/Commercial Revitalization
Fund.
(The ICRC has authorized the implementation of Phase 2 engineering for
arterial street lighting improvements along Busse Road from south of Mark
Street to north of Howard Street.
(The scope of work includes the design of a continuous arterial street
lighting system with lighting fixtures similar to the Arlington Heights Road and
Higgins Road intersection.
(The design requires approval from the Illinois Department of
Transportation and the Cook County Highway Department. Civiltech is
recommended to conduct the engineering services based on their knowledge of
State, County, and Village design standards.
(Civiltech has successfully completed design and construction engineering
services for numerous ICRC projects.
(A report from the Director of Engineering & Community Development,
recommending approval,is attached)
K) Consideration to increase the Legal Defense Fund for legal expenses paid
during Fiscal Year 2006 in the amount of$427,841.
(The increase is required based on expenditures made on behalf of
Bensenville during Fiscal Year 2006.)
L) Consideration to adopt Ordinance No. 3093 (attached) amending various
provisions of Ordinance No. 3081 which amended sections of the Village Code
pertaining to License Fees and Minimum Fines for Violations.
(It is necessary to hold a public hearing before amending the fee structure
for coin-operated machines. Therefore,the Village's fees for these licenses will
revert back to$10 and$25.
(This amendment further requires that each applicant pay any outstanding
financial obligations to the Village before the applicant can become eligible for
the issuance of a license,pending a public hearing.)
Agenda for VB Meeting 08-15-06 5
M) Consideration to adopt Ordinance No. 3094 (attached) granting a variation of
Section 3-7:D.3 of the Zoning Ordinance to permit the construction of a fence
that would extend approximately eight feet (8') beyond the nearest front comer
of the principal building located on an adjacent residential lot on property
located at 395 Bianco Drive.
(This item was discussed at the July 18, 2006 Village Board meeting and
currently appears as Unfinished Business under the Village Attorney.)
7. REGULAR AGENDA
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri
a. Improvements/Renovations to Police Department
9. JUDICIARY.PLANNING AND ZONING COMMITTEE-Trustee Lissner
a. Licensing and maintenance of rental properties
10. PERSONNEL COMMITTEE-Trustee Feichter
11. RECYCLING&WASTE COMMITTEE-Trustee Dill
12. INFORMATION COMMITTEE-Trustee Prochno
a. Providing Information to Community
b. Committee for Smoke-free Elk Grove
13. INDUSTRIAL/COMMERCIAL
REVITALIZATION COMMISSION-Trustees Lissner/Petri
a. Higgins/Oakton Landscaping
b. Improvements to Industrial Well Sites
c. Improvements to Street Signs
d. Lively Blvd. —Touhy to Devon
e. Devon&Tonne Intersection
f. Landscape hnprovements—Tonne Road between Elk Grove Blvd. and Clearmont Drive
14. YOUTH COMMITTEE -Trustee Prochno
15. PARADE COMMITTEE-Trustee Czamik
16. PLAN COMMISSION-Village Manager Parrin
a. PC Docket 06-5 — George Gullo Development Corporation (First American
Bank) Special Use and amendment to Annexation Agreement (PH 06-07-06)
(continued 07-12-06).
Agenda for VB Meeting 08-15-06 6
b. PC Docket 06-6 —Public hearing for a Special Use Permit for the operation of
an automotive parts installation and repair shop in an I-I Industrial Zoning
District at property located at 438 Crossen Avenue (PH 7-19-06/Rescheduled
8-16-06)
C. PC Docket 06-7 — Variation request to rezone approximately 2.7 acres of
property from B-1, Business District, to B-5 Town Center Shopping District
and for a re-subdivision of two (2)parcels into one (1) for the expansion of the
existing Classic Cinemas Elk Grove Theater at 1040-1050 Arlington Heights
Road(PH 7-19-2006).
17. ZONING BOARD OF APPEALS -Village Manager Parrin
18. REPORTS OF OTHER BOARDS.COMMISSIONS &COMMITTEES
a. Cable Television Committee-Trustees Petri/Lissner
b. Board of Health&Community Services- Trustee Czamik
c. Liquor Commission-Mayor Johnson
d. Special Events Committee-Mayor Johnson
1. 50m Anniversary Celebration
2. Alexian Brothers International Cycling Classic—Tour of Elk Grove
e. O'Hare Update-Mayor Johnson
19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS -Village Clerk
20. UNFINISHED BUSINESS
a. VILLAGE BOARD
b. VILLAGE ATTORNEY
1. Direct the Village Attorney to prepare an Ordinance for a variation to the Zoning
Ordinance for construction of a fence at 395 Bianco Drive(ZBA Docket#06-2).
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws,the meeting will be accessible to individuals with disabilities. Persons
requiring auxiliary aids and/or services should contact the Village Clerk,preferably no
later than five days before the meeting.
c: Johnson(2), Czarnik,Dill,Feichter, Lissner, Petri,Prochno,Panin,Rummel,
Boffice, Cavallini, Cech,Knickerbocker,Miller, Schmidt,Tromp,Roan,Walsh
(6)