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HomeMy WebLinkAboutAGENDA - 09/26/2006 - VILLAGE BOARD Next ORD: 3097 (3100) Next RES. 37-06(40-06) Recess: 8 P.M. AGENDA REGULAR VILLAGE BOARD MEETING September 26, 2006 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance/Invocation(Rev. Art Fagan, Queen of the Rosary Church) 3. Approval of Minutes of September 12, 2006 4. Mayor and Board of Trustees'Report 5. Accounts Payable Wan-ant: September 26, 2006/$1,459,252.81 6. CONSENT AGENDA A) Consideration of a request (attached) from Elk Grove High School to waive fees in the amount of$50 to hold their annual homecoming parade on Friday, September 29,2006. (The parade will take place on Friday, September 29 at 1:45 p.m. (The parade route begins at the Elk Grove High School back parking lot,then leads right down Elk Grove Boulevard, right down Morrison Drive, left on Cleannont Drive, left on Ridge Avenue, left on Elk Grove Boulevard, left of Lions Drive, and returns to the Elk Grove High School parking lot. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Assistant Director of Finance, recommending approval, is attached.) B) Consideration of a request (attached) from Elk Grove Youth Football to waive fees in the amount of$50 to hold a youth homecoming parade on Saturday, October 7, 2006. (The parade will take place on Saturday, October 7 at 11:00 am. and will last approximately one hour. The route will start at Queen of the Rosary Church parking lot and move west onto JFK Boulevard. It will proceed southwest on Brantwood Avenue, then south on Carlisle, crossing Devon Avenue into the Community Athletic Fields. (There will be no floats and all participants will be walking. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Assistant Director of Finance, recommending approval, is attached.) Agenda for VB Meeting 09-26-06 2 C) Consideration to award a service contract to Holiday Designs, Inc., of Plainfield, IL for the annual holiday lighting service in a total contract amount not to exceed $31,500. (In 2005, the Village went out to bid for holiday decorating services. Upon review of the submitted bids, Holiday Designs was determined to be the lowest responsive and responsible bidder. (This would be the second year of a five-year contract. (Holiday Designs has provided excellent service for the past six years. The Clock Tower and Veterans Memorial Park were added three years ago to the contract, which also includes decoration of the Village Green area and the Municipal Complex. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached.) D) Consideration to award a contract to ALM Corporation of Streator, IL for a mobile hoist system under the GSA contract pricing in an amount not to exceed $36,758.81. (Public Works solicited proposals and thoroughly evaluated three (3) manufacturers' equipment on product cost and performance solutions that would best meet the needs of mechanics for lifting the Village's heaviest Fire apparatus. (Following extensive review and field demonstrations, it was determined that ALM Corporation met and exceeded all specification requirements and provided the lowest cost. (Reports from the Director of Public Works and Director of Finance, recommending approval, are attached.) E) Consideration to award a construction contract to Di Meo Bros., Inc. of Elk Grove Village, IL for the Bonnie Lane Culvert Replacement Project in an amount not to exceed$139,499 from the Water/Sewer Fund. (Bid documents were submitted by six bidders. Upon review of the submitted bids, it was determined that Di Meo Bros. was the most responsive and responsible bidder. (Di Meo Bros. have performed work for the City of Highland Park and the Village of Glenview. Both agencies were pleased with the work performed, as they were both performed on time and under budget. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) F) Consideration to increase a professional service contract to Kamp/Synergy of Milwaukee, WI to design, firnish, and install a replacement SCADA system for the Village's sanitary sewer system by $9,457, for a total amount not to exceed $105,457.00 to be paid for out of the Water/Sewer Fund. Agenda for VB Meeting 09-26-06 3 (In December of 2004, Kamp conducted a radio survey to determine the feasibility of using wireless radio in lieu of telephone lines as the computer data communication method. The readings were outstanding and indicated no concerns using the identified equipment for the Village's communications. (On March 14, 2006, the Village Board awarded a contract to Kamp/Synergy to design, furnish, and install a replacement SCADA system for the Village's sanitary sewer system. (After the installation took place, Kamp identified interference with the radio communications that were not present in 2004. (Additional testing of alternate wireless devices found that a different manufacturer was able to filter out the noise and provide extremely solid and reliable wireless communications. (The devices from the alternate manufacturer are$391 more per radio modem then what was originally proposed in 2004. (The requested increase covers expenses associated with the difference in cost between the old and new modems, two spare modems, and additional testing and engineering. (A report from the Director of Public Works, recommending approval, is attached.) G) Consideration to renew a professional services contract to Johnny Rockets Fireworks Display Corporation of Chicago, IL to design and produce fireworks displays in a contract amount not to exceed$35,200. (This renewal extends Johnny Rockets contract with the Village for three additional years, with a one-time increase of 10%. In addition, the contract provides an additional two-year option with a one-time increase of 5% over the existing period pricing. (The Village administers three fireworks displays each year including a display at RotaryFest (Saturday before Father's Day), the Fourth of July display, and the display at the Tree Lighting Ceremony(Friday after Thanksgiving). (The company's performance over the past five years has been satisfactory. (The contract cost will be offset each year depending on the contribution of funds by residents through utility billing for the July 4`s display.) Consideration to adopt Resolution No. 37-06 (attached) authorizing the destruction of audio or video recordings of closed meeting sessions. ('this item authorizes the destruction of executive session audio or video recordings from July 20, 2004 through December 14,2004.) I) Consideration to adopt Resolution No. 38-06 (attached) authorizing release/retention of Executive Session minutes of the Village of Elk Grove Village. (This item authorizes the release of executive session minutes from January 11,2005 through December 13,2005.) Agenda for VB Meeting 09-26-06 4 J) Consideration to adopt Resolution No. 39-06 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 1401 Greenleaf. (Magnetic Inspection Laboratory intends on constructing a 25,000 square foot addition to the existing building. (Magnetic Inspection Laboratory has indicated that they will invest approximately$1,200,000 to $1,700,000 in this project, and anticipates creating 30 to 40 new jobs over the next five years as a result. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies, as a substantial construction of an addition to an existing building. (The 6B property tax incentive allows a property tax assessment reduction from 36%to 16%of fair market value for a twelve-year period. (A report from the Economic Development Coordinator and a letter from the applicant are attached.) K) Consideration of Ordinance No. 3097 (attached) amending Chapter 2, Vehicle Licenses, of Title 6 of the Village Code establishing a $50 license fee for School Buses. (This amendment to the Village Code establishes a vehicle license for school buses in the amount of$50 per bus. (Jones Bus Company recently moved into the Village creating the need for the bus license category. (The license fee is determined by the weight and use of the vehicle.) L) Consideration of Ordinance No. 3098 (attached) granting a Special Use Permit to permit a banking institution with a drive-thru facility and to amend a previously approved annexation agreement to permit a use which is not conducted within an enclosed structure and to permit a multi-tenant retail or strip shopping center, and the screening of roof-top mechanical equipment with a material other than that of the principal structure, and to approve a revised site plan for Parcels 1, 2, and 3 on property located on the east side of Meacham Road,south of Biesterfield Road. (This item was discussed at the September 12, 2006 Village Board meeting and currently appears as Unfinished Business under the Village�Attomey.) M) Consideration to adopt Ordinance No. 3099 (attached) granting a Special Use Permit to J&Z Auto Repair to permit the operation of an automotive parts installation and repair shop in an I-1 Industrial Zoned District located at 438 Crossen Avenue. (This item was discussed at the September 12, 2006 Village Board meeting and currently appears as Unfinished Business under the Village Attorney.) Agenda for VB Meeting 09-26-06 5 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE- Trustee Petri a. Improvements/Renovations to Police Department 9. JUDICIARY.PLANNING AND ZONING COMMITTEE-Trustee Lissner 10. PERSONNEL COMMITTEE-Trustee Feichter 11. RECYCLING&WASTE COMMITTEE-Trustee Dill 12. INFORMATION COMMITTEE-Trustee Prochno a. Providing Information to Community b. Committee for Smoke-free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION-Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Improvements to Industrial Well Sites c. Improvements to Street Signs d. Lively Blvd.—Touhy to Devon e. Devon&Tonne Intersection 14. YOUTH COMMITTEE-Trustee Prochno 15. PARADE COMMITTEE-Trustee Czamik 16. PLAN COMMISSION-Village Manager Parrin a. PC Docket 06-8 — Public Hearing for a special use permit to operate an automotive parts installation and repair shop in an I-1 Industrial Zoning District at 610 Bennett Road. (PH 9-6-06). 17. ZONING L30ARD OF APPEALS -Village Manager Parrin a. ZBA Docket 06-3 —Request for a variation to construct a fence that would extend approximately twenty feet-six inches beyond the nearest front comer of the principal building located on an adjacent residential lot on the south side and five feet six inches beyond the nearest front comer of the principal building located on an adjacent lot on the east side of the property at 553 Grosvener Court. (PH 10-19-2006) Agenda for VB Meeting 09-26-06 6 18. REPORTS OF OTHER BOARDS. COMMISSIONS &COMMITTEES a. Cable Television Committee-Trustees Petri/Lissner b. Board of Health& Community Services-Trustee Czamik c. Liquor Commission-Mayor Johnson d. Special Events Committee-Mayor Johnson 1. 50`x'Anniversary Celebration e. O'Hare Update-Mayor Johnson f. Bike Race Update—Mayor Johnson 19. ORDINANCES RESOLUTIONS AND COMMUNICATIONS -Village Clerk 20. UNFINISHED BUSINESS a. VILLAGE BOARD None b. VILLAGE ATTORNEY 1. Direct the Village Attorney to prepare an Ordinance for a Special Use Permit for property located east of Meacham Road and south of Biesterfield Road. (PC Docket 06-5). 2. Direct the Village Attorney to prepare an Ordinance to grant a Special Use Permit to J&Z Auto Repair at 438 Crossen Avenue(PC Docket 06-6). 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk,preferably no later than five days before the meeting. c: Johnson(2), Czamik,Dill,Feichter, Lissner,Petri,Prochno,Parrin,Rummel, Boffice, Cavallini, Cech,Knickerbocker,Miller,Schmidt,Tromp,Roan,Walsh(6)