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HomeMy WebLinkAboutAGENDA - 11/14/2006 - VILLAGE BOARD Next ORD: 3102 (3102) Next RES. 41-06 (48-06) Recess: No Public Comment Period AGENDA REGULAR VILLAGE BOARD MEETING November 14, 2006 6:00 p.m. 1. Call to Order 2. Pledge of Allegiance/Invocation(Deacon Ted Czarnecki, Queen of the Rosary Church) 3. Approval of Minutes of October 24,2006 4. Mayor and Board of Trustees'Report 5. Accounts Payable Warrant: October 31, 2006/$552,745.88 November 14, 2006/$2,583,670.59 6. CONSENT AGENDA A) Consideration to amend the regular schedule of the 2007 Village Board meetings by holding only one meeting in the following months on the designated dates: • June 19,2007 • July 17, 2007 • August 14,2007 • November 13, 2007 • December 11,2007 (The meeting schedule was discussed at the last Committee of the Whole meeting.) B) Consideration of a request (attached) from the Elk Grove Park District to waive permit fees in the amount of$487 for bathroom renovations at Fox Run Golf Links at 333 Plum Grove Road. (The bathroom is, located between the 120' green and 13u' tee. The reconstruction work will convert the bathrooms from a biodegradable facility to one with running water and sewer connections. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Engineering & Community Development, recommending approval,is attached.) C) Consideration of a request (attached) from the Fraternal Order of Police Lodge #35 to waive fees in the amount of $25 for the 2006-2007 vending machine license sticker for one machine located in the Police Department at 901 Wellington. (This is their first time to make such a regCest. Agenda for VB Meeting 11-14-06 2 (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Assistant Director of Finance, recommending approval, is attached.) D) Consideration to accept the Comprehensive Annual Financial Report(CAFR) for the Fiscal Year ended April 30,2006. (The Comprehensive Annual Financial Report represents the findings of the annual audit as performed by the independent auditor Sikich Gardner&Co. (The CAFR was recently completed and distributed. (A report from the Director of Finance,recommending approval, is attached.) E) Consideration to authorize payment of $1,735.00 in dues to the Illinois Municipal League for Fiscal Year 2006-2007. (The dues were increased by$59 compared to last year's payment. (The Illinois Municipal League (IML) represents municipalities on legislation pending before the General Assembly. In addition, the Village dues payment includes subscriptions to the Illinois Municipal Review, a monthly publication that contains articles on programs and findings of member municipalities. (Sufficient funds are budgeted and available for this purpose.) F) Consideration to grant a variation from the Village Code, Section 8-12B-1-1D, "Easements", to permit the construction of a shed which will encroach five feet (5') into a ten foot(10')public utility easement at 936 Victoria Lane. (The property owners are seeking a variation to construct a shed within a public utility easement. ComEd, Nicor Gas, AT&T, and Comcast have written letters granting permission to encroach upon the Easement. (The Engineering staff has field checked this location for conflicts with Village-owned utilities within the easement, found no Village-owned utilities in the easement, and have no indication that the Village will be utilizing this easement in the future. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) G) Consideration to authorize a Public Hearing before the Plan Commission to consider the petition of Carey Construction who is proposing to annex a 4.7 acre parcel,off of Meacham Road south of Biesterfield Road, and rezone the land to A-2 Multi-family for townhomes. (This subject property is located between the Cambridge Homes subdivision and Wal-Mart, and the petitioner is proposing the construction of 36 townhomes. (This proposal has been presented with several different variations, including a through street to Home Avenue and a cul-de-sac. (The current proposal seeks a cul-de-sac.) Agenda for VB Meeting 11-14-06 3 H) Consideration of the following: • to award a purchase contract to McCann Industries of Addison, IL as the lowest responsive and responsible bidder for the purchase of a CASE 590SM-2 backhoe/loader in an amount not to exceed $83,099.00 from the Water/Sewer Fund; and • to trade-in the existing 1996 Ford 675D backhoe, for a trade-in value of $17,000, to be deducted from the base cost, for a net purchase cost of $66,099.00. (Bid documents were submitted by 7 potential bidders, of which two (2) submitted. Upon review of the submitted bids, McCann Industries was determined to be the most responsive and responsible bidder. (In addition,McCann Industries submitted to a retest of the equipment's ability to lift the shoring devices that the Department utilizes for various digging projects. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached.) I) Consideration of the following: • To increase an existing contract with Arrow Road Construction of Mount Prospect, IL, for street milling and resurfacing by $4,833.78, from $794,661.40 to$799,495.18 from the MFT Fund; and • To authorize final payment to Arrow Road Construction in the amount of $20,823.68, which includes the release of all funds currently being held in retention. (The original contract was awarded by the Village Board on March 14, 2006. (The final measurement of quantities installed by the contractor have exceeded the original contract estimates for tons of asphalt and square yards of bituminous concrete surface removal(milling). (The discrepancy in quantities is due to an inaccurate width of pavement used for the Village's calculations of estimated quantities. (A report from the Director of Public Works, recommending approval, is attached.) .1) Consideration to increase an existing professional service contract with Civiltech Engineering Inc. of Itasca, IL for the Arlington Heights Road and Devon Avenue Intersection Improvement in the amount of$26,924 from the Industrial/Commercial Revitalization Fund, for a total contract amount of$103,960. (On October 25, 2005, the Village Board approved a professional services contract in the amount of$77,036 for Phase 1 engineering studies for the Arlington Heights Road and Devon Avenue Intersection Improvement. (The Phase 1 Agreement provided for the preparation of plats and legal descriptions upon the completion of preliminary design studies. Agenda for VB Meeting 11-14-06 4 (Civiltech has submitted a proposal in the amount of $26,924 for the supplemental engineering necessary to prepare the plats and legals in accordance with IDOT guidelines. (The additional cost for the supplemental services represents a fair and reasonable cost. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) K) Consideration to award a professional services contract to Civiltech Engineering Inc. of Itasca, IL for.the Lively Boulevard Improvements from Devon Avenue to Touhy Avenue in an amount not to exceed $498,691 from the Industrial/Commercial Revitalization Fund. (The project is scheduled for a January 19, 2007 contract letting by the Illinois Department of Transportation, dependent upon right-of-way acquisition. (The Village is responsible for construction engineering services for this project. (Civiltech completed the contract plans and documents for the proposed roadway improvements. (Civiltech has successfully completed construction engineering for the two (2) previous Lively Boulevard reconstruction projects. (They have an excellent reputation in construction engineering, and are knowledgeable in Federal, State,and Village standards. (A report from the Director of Engineering & Community Development, recommending approval,is attached.) L) Consideration of the following: • To adopt Resolution No. 41-06 (attached) appropriating funds in the amount of $2,653,000 for the construction costs for the Lively Boulevard Improvements at Devon Avenue to Touhy Avenue (Project No. M-8003(695); Section No. 05- 00045-02-PV Job No. C-91-073-06); and • To adopt Resolution No. 42-06 (attached) authorizing the Mayor and Village Clerk to execute a Joint Agreement between the Village of Elk Grove Village and the State of Illinois Department of Transportation for the Lively Boulevard Improvements at Devon Avenue to Touhy Avenue. (This project provides for the reconstruction of Lively Boulevard from Devon Avenue to Touhy Avenue. (The intersection comer turn radii will be increased, the traffic signal at Devon Avenue will be modernized, and the pavement will be marked as a two-lane roadway with a center tum lane. (The estimated construction cost for the project is $5,153,000. The Village has secured Federal funding in the amount of $2,500,000 through the Surface Transportation Program. (The State will let the contract and make all payments to the contractor. Agenda for VB Meeting 11-14-06 5 (As a function of the execution .of this Agreement, a Resolution must be adopted appropriating the Village's share of construction costs,which is $2,653,000. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) M) Consideration to adopt Resolution No. 43-06 (attached) authorizing the Mayor and Village Clerk to execute a Ground Lease Agreement between T-Mobile Central LLC and the Village of Elk Grove Village. (This item authorizes the execution of a ground lease with T-Mobile to co- locate cellular antennas onto the existing Cingular monopole located at the Public Works Administration Building at 666 Landmeier. The antenna and lease follows all Village guidelines,policies and standards. (The Director of Public Works has reviewed the site plan and does not have any issues with T-Mobile's proposal. (Terms of this agreement include a one-time contribution of $10,000 and a $24,000 annual payment increased 4% per year over the twenty-year term of the agreement.) N) Consideration to adopt Resolution No. 44-06 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 2201 Estes Avenue. (Belmont Sausage intends on constructing a 40,000 square foot addition to the existing building. (Belmont , Sausage has indicated that they will invest approximately $4,000,000 in this project, and anticipates on creating approximately 50 new jobs over the next five years as a result. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies, as a substantial construction of an addition to an existing building. (The 6B property tax incentive allows a property tax assessment 'reduction from 36%to 16%of fair market value for a twelve-year period. (A report from the Economic Development Coordinator and a letter from the applicant are attached.) O) Consideration of the following: • To adopt Resolution No. 45-06 (attached) authorizing the Mayor and Village Clerk to enter into an amended agreement for Northwest Central Dispatch System; • To adopt Resolution No. 46-06 (attached) approving an Addendum of New Membership in the Northwest Central 9-1-1 System; and • To authorize the Mayor and Village Clerk to execute an Addendum of New Membership for the Northwest Central 9-1-1 System. Agenda for VB Meeting 11-14-06 6 (In April 2006, the Village of Schaumburg approached Northwest Central Dispatch Systems(NWCDS)with a request of membership. (The Board of Directors agreed to consider the request, and as a result hired a consultant to undertake the assessment of admitting Schaumburg. Schaumburg funded the entire cost of the study. (The study produced the following results/recommendations: NWCD has the capacity in its overall system to serve Schaumburg; Schaumburg will bear all direct costs to make modifications to system equipment as necessary; and Schaumburg's entry is financially advantageous to NWCD and its members. (It is projected that present members will save $1,467,589 in combined assessments from Fiscal Year 2008-2010. (It is projected that Elk Grove Village will save $188,882 in assessments over the next three(3)years. (With the addition of Schaumburg, NWCD will serve 174,160 households, a population of 482,780, and an employment base of 299,454. (A report from the Village Manager,recommending approval, is attached.) P) Consideration to adopt Resolution No. 47-06 (attached) authorizing the participation in the Northern Illinois Municipal Electric Cooperative (NIMEC) and authorizing the Village Manager to approve a contract with the lowest cost electricity provider. (Villager Manager authorization is needed due to the fact that once the Village is notified of the bid rates, the Village has an extremely short period of time to enter into an agreement before the offer expires. (On January 2, 2007, the State of Illinois is implementing a plan to deregulate Commonwealth Edison. (As a result, ComEd will no longer generate electricity for its customers, but will continue to provide electric power through its distribution system. (With deregulation, electricity will be purchased based on market price. (Since ComEd has had fixed pricing for the past nine(9) years, it is anticipated that the cost of electricity is expected to rise approximately 20%. (The Department of Public Works has studied various altematives and has selected NIMEC to serve as the Village's broker relative to the acquisition of electrical energy due to NIMEC's municipal experience. (By pooling the energy needs of members of the cooperative, NIMEC will be able to secure more competitive pricing based on higher volumes than can be provided individually to a single municipality.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri a. Improvements/Renovations to Police Department 9. JUDICIARY.PLANNING AND ZONING COMMITTEE-Trustee Lissner 10. PERSONNEL COMMITTEE-Trustee Feichter Agenda for VB Meeting 11-14-06 7 11. RECYCLING&WASTE COMMITTEE-Trustee Dill 12. INFORMATION COMMITTEE-Trustee Prochno a. Providing Information to Community b. Committee for Smoke-free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Improvements to Industrial Well Sites c. Improvements to Street Signs d. Lively Blvd. —Touhy to Devon e. Devon&Tonne Intersection f. Devon&Arlington Heights Intersection Improvements 14. YOUTH COMMITTEE-Trustee Prochno 15. PARADE COMMITTEE-Trustee Czamik 16. PLAN COMMISSION- Village Manager Parrin a. PC Docket 06-8 —Public Hearing for a special use permit to operate an automotive parts installation and repair shop in an I-1 Industrial Zoning District at 610 Bennett Road. (PH 9-6-06) (Remanded back to Plan Commission for further discussion - 10-18-06) b. PC Docket 06-9—Public Hearing for a special use permit to operate an automotive parts installation and repair shop in an I-1 Industrial Zoning District at 105 Gaylord Street. (PH 11-1-06) 17. ZONING BOARD OF APPEALS -Village Manager Parrin a. ZBA Docket 06-3 — Request for a variation to construct a fence that would extend approximately twenty (20) feet six (6) inches beyond the nearest front comer of the principal building located on an adjacent residential lot on the south side and five(5) feet six (6) inches beyond the nearest front comer of the principal building located on an adjacent lot on the east side of the property at 553 Grosvener Court. (PH 10-19-2006) b. ZBA Docket 06-4—Request for a variation to allow the construction of a detached garage measuring twenty-seven (27) feet in height, thirteen hundred and fifty (1,350) square feet in area and having individual sides whose lengths are thirty (30) feet and forty-five (45) feet in length on property located at 777 Meacham Road,Elk Grove Village, IL. (PH 11-09-06) 18. REPORTS OF OTHER BOARDS. COMMISSIONS &COMMITTEES a. Cable Television Committee-Trustees Petri/Lissner b. Board of Health&Community Services-Trustee Czamik c. Liquor Commission-Mayor Johnson d. Special Events Committee-Mayor Johnson 1. 50th Anniversary Celebration e. O'Hare Update-Mayor Johnson f. Bike Race Update—Mayor Johnson Agenda for VB Meeting 11-14-06 8 19. ORDINANCES,RESOLUTIONS AND COMMUNICATIONS -Village Clerk 20. UNFINISHED BUSINESS a. VILLAGE BOARD None b. VILLAGE ATTORNEY None 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson(2), Czarnik,Dill, Feichter, Lissner,Petri, Prochno,Parrin,Rummel, Boffice, Cavallini, Cech, Knickerbocker, Miller, Schmidt, Tromp, Roan, Walsh(6)