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Home My WebLink AboutAGENDA - 01/09/2007 - VILLAGE BOARD Next ORD: 3111 (3112) Next RES. 1-07 (5-07) Recess: 8 p.m. AGENDA REGULAR VILLAGE BOARD MEETING January 9, 2007 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance/Invocation (Rev. David Dennison, Christus Victor Lutheran Church) 3. Approval of Minutes of December 12, 2006 4. Mayor and Board of Trustees'Report 5. Accounts Payable Warrant: January 9,2007/$1,272,414.54 6. CONSENT AGENDA A) Consideration of a request from the following entities to waive the Village's annual alarm license fee for the period January t, 2007 through December 31,2007: Requesting Entity Number of Alarm Locations Total Waiver Request Elk Grove Public Library 1 25.00 School District 59 11 275.00 Total 12 $300.00 (The regular alarm license fee is$25 per location. (It has been past practice of the Village Board to grant fee waivers for non-profit and government organizations. (Reports from the Assistant Finance Director, recommending approval, are attached.) B) Consideration to waive the bid process and award a sole source contract to Medtronic Physio-Control Corp. of Redmond, WA for the purchase of six (6) automatic blood pressure cuffs for a total purchase price not to exceed$17,784. (The automatic blood pressure cuffs can be attached to the existing Lifepak 12 defibrillators. Medtronic Physio-Control is the sole manufacturer of the defibrillator units. (Sufficient funds are budgeted for this purchase. (Reports from the Director of Finance and Fire Chief,recommending approval, are attached.) C) Consideration to extend a service contract to Powell Tree Care, Inc. of Elk Grove Village, IL for the pruning and trimming for 3,000 parkway trees in an amount of $26.50 per tree and a total amount not to exceed $79,500. Agenda for VB Meeting 01-09-07 2 (On October 4, 2005, a bid opening was held for trimming and pruning of parkway trees. Of the seven (7) bidders, Powell Tree Care was the most responsive and responsible bidder. (This represents the second year of a three-year contract. (Powell Tree Care has performed satisfactorily in providing this service. (A report from the Director of Public Works, recommending approval, is attached.) D) Consideration of the following: • To adopt Resolution No. 1-07 (attached) appropriating funds in the amount of $97,500 from the Industrial/Commercial Revitalization Fund for construction of the TCM Bus Shelter Improvements along Higgins Road and Devon Avenue (Project No. M-8003(658) Section No. :06-00051-00-MS); • To adopt Resolution No. 2-07 (attached) authorizing the Mayor and Village Clerk to execute a Joint Agreement between the Village of Elk Grove Village and the Illinois Department of Transportation (IDOT) to provide for the construction of eleven (11) bus shelters along Higgins Road and Devon Avenue within the Business Park; and • To award a professional service contract to Civiltech Engineering of Itasca, IL for the engineering services for the TCM Bus Shelter Improvements in an amount not to exceed$34,340 from the Industrial/Commercial Revitalization Fund. (This project provides for the construction of eleven (11) bus shelters along Higgins Road and Devon Avenue within the Business Park. (The estimated construction for this project is $325,000, and the Village has secured Federal funding in the amount of$227,500 for construction through the Traffic Control Measure Program. The State will let the contract and makes payments to the contractor. (Per the Agreement, a Resolution must be adopted appropriating the Village's $97,500 share of the construction costs. (Also, as part of the agreement,the Village is responsible for providing construction engineering services of the project. (The project received Federal funding for the reimbursement of a portion of the construction engineering costs in the amount of $17,500 through the Traffic Control Measure Program. (Civiltech has successfully completed construction supervision for numerous ICRC projects, and they have an excellent reputation in construction engineering and are knowledgeable in Federal, State, and Village standards. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) E) Consideration to adopt Resolution No. 3-07 (attached) authorizing the Mayor and Village Clerk to execute a Letter of Agreement between the Village of Elk Grove Village and Chicago Running and Special Events Management Inc., d/b/a Chicago Special Events Management (SEM) to manage and produce the 2007, 2008, and 2009 Alexian Brothers Tour of Elk Grove International Bike Race. Agenda for VB Meeting 01-09-07 3 (The Agreement is on a year-to-year basis and is similar to the agreement for the 2006 race. The balance of the costs for the race are borne by sponsors and the ICRC.) F) Consideration to adopt Resolution No. 4-07 (attached) authorizing Northwest Central 9- 1-1 System to apply for a grant under the Infrastructure Maintenance Fee Litigation Cy Press Committee's general authority to make such grants. (Northwest Central Dispatch (NWCD) serves as the regional Police and Fire Dispatching agency for Elk Grove and 8 other municipalities. To apply for this 9-1-1 grant,Elk Grove must designate NWCD as the recipient of the grant funds. (Approval of this resolution will allow Northwest Central Dispatch to apply for a 9-1-1 grant on behalf of Elk Grove Village and all its member municipalities.) G) Consideration to adopt Ordinance No. 3111 (attached) granting a variation of Section 3- 5:13.2 of the Zoning Ordinance as it pertains to size limitations on detached accessory structures to permit the construction of a detached garage twenty-seven (27) feet in height, thirteen hundred fifty (1,350) square feet in area and having individual sides whose lengths are thirty (30) feet and forty-five (45) feet respectively on property located at 777 Meacham Road. (This item was discussed at the December 12, 2006 Village Board meeting and currently appears as Unfinished Business under the Village Attorney.) 7. REGULAR AGENDA A) Consideration to approve proposed signage for Walgreen's in the Elk Grove Town Center. (Walgreen's recently submitted drawings requesting additional signage to identify that Walgreen's now operates clinics out of their stores. (The total area of the proposed building signage complies with the allowable area permitted by the Village's sign regulations. (The proposed signage is an illuminated "CLINIC" sign on the south and east side of the building, each totaling 10 square feet. The sign is internally illuminated with a `red"text. (New Plan Excel Realty Trust,the landlord, has approved this proposed signage. (Section 7B-5-8 of the Elk.Grove Zoning Ordinance requires applications for sign permits in the B-5 Town Center Shopping District to be forwarded to the Mayor and Board of Trustees for final review and approval. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) Agenda for VB Meeting 01-09-07 4 BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE-Trustee Petri a. Improvements/Renovations to Police Department b. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue c. 2007 Street Resurfacing Program 9. JUDICIARY PLANNING AND ZONING COMMITTEE -Trustee Lissner 10. PERSONNEL COMMITTEE-Trustee Feichter 11. RECYCLING &WASTE COMMITTEE -Trustee Dill 12. INFORMATION COMMITTEE- Trustee Prochno a. Providing Information to Community b. Committee for Smoke-free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Improvements to hidustrial Well Sites c. Improvements to Street Signs d. Lively Blvd.—Touhy to Devon e. Devon& Tonne Intersection f. Devon&Arlington Heights Intersection Improvements. 14. YOUTH COMMITTEE -Trustee Prochno 15. PARADE COMMITTEE - Trustee Czarnik 16. PLAN COMMISSION-Village Manager Parrin 17. ZONING BOARD OF APPEALS -Village Manager Parrin 18. REPORTS OF OTHER BOARDS. COMMISSIONS &COMMITTEES a. Cable Television Committee- Trustees Petri/Lissner b. Board of Health&Community Services-Trustee Czarnik c. Liquor Commission-Mayor Johnson d. Special Events Committee-Mayor Johnson 1. 5&Anniversary Celebration e. O'Hare Update -Mayor Johnson f. Bike Race Update—Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS -Village Clerk 20. UNFINISHED BUSINESS Agenda for VB Meeting 01-09-07 5 VILLAGE BOARD None VILLAGE ATTORNEY a. ZBA 06-4 — Prepare an Ordinance to allow construction of a detached garage at Living Hope Church, 777 Meacham Road. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cavallini, Cech, Knickerbocker, Miller, Schmidt, Tromp,Roan,Walsh(6) Addendum to Regular Village Board Agenda January 9, 2007 7:00 p.m. 6. CONSENT AGENDA(continued) H) Consideration to adopt Ordinance No. 3112 (attached) amending the Position Classification and Salary Plan of the Village of Elk Grove Village. (The position is a temporary replacement for the Assistant to the Department of Public Works position. c: Johnson (2), Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cavallini, Cech, Knickerbocker, Miller, Schmidt, Tromp, Roan, Walsh (6)