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HomeMy WebLinkAboutAGENDA - 02/13/2007 - VILLAGE BOARD Next ORD: 3113 (3114) Next RES. 6-07 (11-07) Recess: 8 p.m. AGENDA REGULAR VILLAGE BOARD MEETING February 13, 2007 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance/Invocation (Rev. Ho, Light Bearer Community Church) 3. Approval of Minutes of January 23, 2007 4. Mayor and Board of Trustees'Report 5. Accounts Payable Warrant: January 31, 2007 / $169,574.40 February 13, 2007/ $740,844.60 6. CONSENT AGENDA A) Consideration of a request from the following entity to waive the Village's annual alarm license fee for the period January 1, 2007 through December 31, 2007: Requesting Entity Number of Alarm Locations Total Waiver Request Elk Grove Park District 8 $200.00 Total 8 $200.00 (The regular alarm license fee is $25 per location. (It has been past practice of the Village Board to grant fee waivers for non- profit and government organizations. (A report from the Assistant Finance Director, recommending approval, is attached.) B) Consideration from the following: • a request from St. Julian Eymard Catholic Church (attached) to waive the nr �9 temporary Class/liquor license fee and all other associated fees for a comedic play to be held on Friday, February 16 in the amount of�; -A150 • a request from Queen of the Rosary (attached) to waive the temporary Class A Liquor License and all other associated fees for their St. Patrick's Day Dance to be held on Saturday, February 24, 2007 in the amount of$2,900; and • a request from Elk Grove Lions Club (attached) to waive the temporary Class A liquor license fee and all other associated fees for their Trivia Night to be held on Saturday, April'2Q, 2007 in the amount of W00. z 90P. Agenda for VB Meeting 02-13-07 2 (St. Julian Eymard Catholic Church's request for fee waivers includes $2,900 for the Class A Liquor License and $50 for the theatrical license, for a total of $2,950. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Village Clerk, recommending approval, is attached.) C) Consideration of a request (attached) from the Children's Advocacy Center of Northwest Cook County for a payment of dues in the amount of$4,000. (The Children's Advocacy Center assists and supports children and families victimized by sexual abuse. The center works in conjunction with law enforcement agencies to provide technical assistance. (The Police Department has used this service in the past and finds it to be beneficial to the Village. During the 2006 calendar year, the Police Department utilized 143 hours of service time from the Children's Advocacy Center. (A report from the Chief of Police, recommending approval, is attached.) D) Consideration to award a purchase contract to the lowest responsive and responsible bidder, Hoskins Chevrolet of Elk Grove Village, IL for the purchase of one (1) 2007 Chevrolet Window Van and one (1) 2007 Chevrolet Cargo Van in an amount not to exceed $46,759.00, which also includes $3,670.00 in trade-in value of two (2) 1988 Ford E-150 vans. (Bid documents were provided to sixteen potential bidders, of which three (3) submitted bids. Upon review of the submitted bids, it was determined that Hoskins Chevrolet was the most responsive and responsible bidder. (Sufficient funds are available to replace two (2) Police vans: the Evidence Van and the Crime Prevention Van. (With the trade-in value of$3,670 for the two existing vans, the total purchase price is $46,759.00. (A report from the Chief of Police, recommending approval, is attached.) E) Consideration to renew an existing service contract to Third Millennium Associates, Inc. of Chicago, IL for the printing and mailing service of utility bills in an amount not to exceed $15,000. (This will be the second of a three-year agreement with Third Millennium. The original contract was awarded in January 2006. (The Village will be charged per invoice printed and mail insertion of 16.5 cents and 3.5 cents,respectively. (The total fee is based on an annual average usage of 75,000 invoices estimated at $15,000. (The Finance Department is very satisfied with their service. (A report from the Director of Finance, recommending approval, is attached.) Agenda for VB Meeting 02-13-07 3 F) Consideration to award a contract to Western Remac, Inc. of Woodridge, IL for the fabrication and installation of six (6) gateway signs in the Business Park in an amount not to exceed $199,055, from the Industrial/Commercial Revitalization Fund. (Bid documents were obtained by four (4) potential bidders, of which two (2) submitted bids. Upon review of the submitted bids, it was determined that Western Remac was the most responsive and responsible bidder. (Western Remac has successfully completed similar projects in the City of Elmhurst, Village of LaGrange, and Village of St. Charles. (The project consists of the fabrication and installation of six (6) gateway signs to be installed at various locations in the Business Park. The project also includes the installation of site and address signs at five (5) well site locations in the Business Park. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) G) Consideration to award a purchase contract to Lund Industries of Wheeling, Illinois for the purchase of twelve (12) Police Department LED emergency light bars/siren units under the State contract in an amount not to exceed $25,020 from the Asset Seizure Fund. (The purchase of the emergency light bars/siren units will complete a two-year replacement program for all marked Police vehicles. (The same light bars that were purchased during the Fiscal Year 2007 budget under the State contract are still being offered at the same price. (Funds are currently available in the Federal Seizure Funds for the purchase of these light bars. (A report from the Chief of Police, recommending approval, is attached.) H) Consideration to increase an existing purchase order with Kale Uniforms of Chicago, IL to supply uniforms to the Fire Department in the amount of$5,600, with a total amount not to exceed $16,777.15. (On June 20, 2006, the Village Board approved a contract in the amount of $11,177.15 with Kale Uniforms to supply uniforms to the Fire Department, (Subsequent expenditures have left this purchase order with a balance with four (4) more months remaining. (The increase in the Kale Uniform purchase order will be covered by the existing budgeted funds. (A report from the Fire Chief, recommending approval, is attached.) I) Consideration to adopt Resolution No. 6-07 (attached) appropriating funds in the amount of$34,340 for the construction engineering costs for the TCM Bus Shelter Improvements along Higgins Road and Devon Avenue. Agenda for VB Meeting 02-13-07 4 (The Village Board approved a construction agreement for the Bus Shelter Improvements on January 9, 2007. (The Village has now received funding for the engineering services associated with the bus shelter improvements through the Traffic Control Measure Program. (The Illinois Department of Transportation has requested resolutions appropriating funds in the amount of $34,340 for the construction engineering services. (Adequate funds for the project have been budgeted and are available in the ICRC Fund. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) J) Consideration to adopt Resolution No. 7-07 (attached) authorizing Village Officials to sign a work permit from the Department of Transportation of the State of Illinois on behalf of the Village of Elk Grove Village. (Chapter 121 of the Illinois revised statutes requires that any person, firm or corporation desiring to do work on State maintained rights of way must first obtain a written permit from the Illinois Department of Transportation. This includes any emergency work on broken watermains or sewer. (In addition, a surety bond is also required with each application. (For permit work to be performed by employees of a municipality, a resolution is acceptable in lieu of a surety bond. (This resolution does not relieve contractors hired by the Village from conforming to the normal bonding requirements nor from obtaining permits. (This resolution will cover a period of two (2) years.) K) Consideration to adopt Resolution No. 8-07 (attached) authorizing the Mayor and Village Clerk to execute an intergovernmental agreement between the Village of Elk Grove Village and the Forest View Fire Protection District (Brannigar Estates) and rescinding Resolution No. 50-03. (Approval of this resolution rescinds the previous agreement and allows the Village ambulance rate structure, which was approved on December 12, 2006, to be applied to Forest View Fire Protection District. The Fire District's rate per home decreases from $160.50 to $100 effective May 1.) L) Consideration to adopt Resolution No. 9-07 (attached) authorizing the Mayor and Village Clerk to execute a renewal to the Utility Agreement between the Village of Elk Grove Village and Groot Industries concerning water and sewer utility services for 1759 Elmhurst Road. Agenda for VB Meeting 02-13-07 5 (The renewal agreement extends the current agreement to provide Village water and sewer to Groot's Transfer Station outside of Elk Grove. Groot will provide $15,000 per year over the next 5 years, accept all Village leaves under the fall leaf collection program for the next 15 years, and pay outside rates for water and sewer service.) M) Consideration to adopt Resolution No. 10-07 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 1001 Busse Road. (ProLogis purchased this building in November. They intend to tear down the existing facility and construct a new state-of-the-art 260,000 square foot facility. (This building has been vacant since June of 2001. (They have indicated that they will invest approximately $10,000,000 in this project, and they expect that the new facility will create approximately 200 jobs. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies, as it will be new construction. (The 6B property tax incentive allows a property tax assessment reduction from 36%to 16% of fair market value for a twelve-year period. (A report from the Economic Development Coordinator and a letter from the applicant are attached.) N) Consideration to adopt Ordinance No. 3113 (attached) granting a variation to Section 3-6A-1(a) as it pertains to the replacement of non-conforming structures to Chicago Title Land Trust as Trustee under Trust Number 77481 for property located at 1098 Greenleaf Avenue. (It is necessary for the Village to acquire a small portion of property at 1098 Greenleaf Avenue, in conjunction with the Village's Lively Boulevard Improvement's Project. (As a result of the taking, the remainder of the property may become a legal nonconforming use with respect to various provisions of the Zoning Ordinance. (Should the present structure become legally non-conforming, the restoration, absent this variation, would require strict conformance to the Zoning Ordinance. (This variation provides that in the event the structure becomes damaged beyond fifty percent (50%) of its replacement value, the structure may be restored notwithstanding any nonconformity.) 7. REGULAR AGENDA Agenda for VB Meeting 02-13-07 6 BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Improvements/Renovations to Police Department b. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner 10. PERSONNEL COMMITTEE - Trustee Feichter 11. RECYCLING & WASTE COMMITTEE - Trustee Dill 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Improvements to Industrial Well Sites c. Improvements to Street Signs d. Lively Blvd. —Touhy to Devon e. Devon&Tonne Intersection f Devon & Arlington Heights Intersection Improvements 14. YOUTH COMMITTEE - Trustee Prochno 15. PARADE COMMITTEE - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin 17. ZONING BOARD OF APPEALS - Village Manager Partin 18. REPORTS OF OTHER BOARDS, COMMISSIONS &COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Board of Health & Community Services - Trustee Czamik c. Liquor Commission -Mayor Johnson d. Special Events Committee - Mayor Johnson e. O'Hare Update - Mayor Johnson f. Bike Race Update—Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS Agenda for VB Meeting 02-13-07 7 VILLAGE BOARD None VILLAGE ATTORNEY None 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czamik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cavallini, Cech, Knickerbocker, Miller, Schmidt, Tromp, Roan, Walsh (6)