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Home My WebLink AboutAGENDA - 02/27/2007 - VILLAGE BOARD Next ORD: 3114 (3116) Next RES. 11-07 (11-07) Recess: 8 P.M. AGENDA REGULAR VILLAGE BOARD MEETING February 27, 2007 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance/Invocation (Rev. Hwa Young Chong, Prince of Peace United Methodist Church) 3. Approval of Minutes of February 13, 2007 4. Mayor and Board of Trustees'Report 5. Accounts Payable Warrant: February 27, 2007 / $651,396.66 6. CONSENT AGENDA A) Consideration of the following: • a request (attached) from Alexian Brothers Medical Center to waive permit fees in the amount of $14,891.50 for their ICU Expansion project located at 800 Biesterfield Road; and • a request (attached) from Alexian Brothers Medical Center to waive permit fees in the amount of $4,830 for their Chapel Infill project located at 800 Biesterfield Road. (The 4-bed ICU expansion is part of their Medical Mall and Bed Tower project, which will help them provide more privacy for their patients. (The Chapel is being relocated so that they can tie the new patient bed tower into the existing hospital. (It has been past practice of the Village Board to grant fee waivers for Alexian Brothers Medical Center and non-profit organizations. (A report from the Director of Engineering and Community Development, recommending approval, is attached.) B) Consideration to award a purchase contract to Hewlett-Packard Corporation of Omaha, NE for the purchase of the network server and hard drives from the Western States Contract in an amount not to exceed $10,615. (The price of the hardware is available to the Village by virtue of the Western States Contract, which is a joint purchasing bid that has been made available to Illinois communities for several years. (The_ Village has standardized its computer hardware with Hewlett-Packard. Their servers have proven to handle the demands of the Village's increasingly sophisticated networks. Corrected Page 2 (The network server and hard drives are required to store and process the field data generated by the Police Department's in-car video systems. (A report from the Chief of Police, recommending approval, is attached.) C) Consideration of the following: • to award purchase contracts from the State of Illinois contract to CDS Office Technologies of Addison, IL for the purchase of 26 Panasonic Toughbook, Model CF-30 laptops from the Asset Seizure Fund in the amount of $125,880 and 22 Panasonic Toughbook Arbitrator Mobile Digital Video Recording Systems in an amount not to exceed $146,367 from the Capital Replacement Fund; and • to award a purchase contract to Chicago Communications of Elmhurst, IL for the purchase of 26 Motorola VRM850 modems off the State of Illinois contract in an amount not to exceed $74,373 from the Federal Asset Seizure Fund. (The Village Board approved funds in the Fiscal Year 2007 Asset Seizure budget to replace and upgrade the Police Department's in-car computers and computer modems. (The Panasonic laptops and video recording systems are available under the State of Illinois contract. (The modems will be installed in each squad car so that the laptops can communicate with Northwest Central Dispatch. They are available under the State of Illinois data convenience contract. (A report from the Chief of Police,recommending approval, is attached.) D) Consideration to award a purchase contract to Communications Direct, Inc. of Batavia, IL for the purchase of 45 Kenwood TK5210-ISK2 Fire Department VHF radios and associated equipment and software off the State of Illinois contract in an amount not to exceed $52,488.00 from the Capital Replacement Fund. (After field testing and research, it was determined that the Kenwood TK5210 was an appropriate and fire safe replacement model for the Fire Department's-current VHF radios. (In addition to providing two (2) batteries for each radio, Communications Direct has agreed to also provide a promotional $200 instant rebate off each radio. The rebate will expire on March 30, 2007. This lowers the cost per radio to $1,063. (A report from the Fire Chief, recommending approval, is attached.) E) Consideration to increase an existing purchase order for John Neri Construction Company, Inc. of Addison, IL for the 2006 Watermain Replacement Project in the amount of $29,530, with a total contract amount not to exceed $715,640 from the Water& Sewer Fund. (On August 16, 2006, the Village Board approved a contract with John Neri Construction for this project. Agenda for VB Meeting 02-27-07 2 (The network server and hard drives are required to store and process the f d da generated by the Police Department's in-car video systems. (A report from the Chief of Police, recommending approval, is attached C) Conside tion of the following: • to aw d a purchase contract to CDS Office Technologies of Addi n, IL for the purchas of 26 Panasonic Toughbook, Model CF-30 laptops 26 Panasonic Toughboo Arbitrator Mobile Digital Video Recording Syste s off the State of Illinois con ct in an amount not to exceed $272,247 fro the Asset Seizure Fund; and • to award a pure h se contract to Chicago Communication of Elmhurst, IL for the purchase of 26 Mo rola VRM850 modems off the Sta of Illinois contract in an amount not to excee $74,373 from the Capital Repla ement Fund. (The Village Board appr ed funds in the Fiscal ar 2007 Asset Seizure budget to replace and upgrade the Poli e Department's in-c computers and video systems. (The Panasonic laptops an video recordin systems are available under the State of Illinois contract. (The modems will be installe in each squad car so that the laptops can communicate with Northwest Central 'spat . They are available under the State of Illinois data convenience contract. (A report from the Chief of Police, rec ending approval, is attached.) D) Consideration to award a purchasentract t Communications Direct, Inc. of Batavia, IL for the purchase of 45 Iwood TK 10-ISK2 Fire Department VHF radios and associated equipment an�software off the tate of Illinois contract in an amount not to exceed $52,488.00 f in the Capital Repl ement Fund. (After field testing and res, Jarch, it was determined tha the Kenwood TK5210 was an appropriate and fire Xafe replacement model for t Fire Department's current VHF radios. {{ (In addition to provi4g two (2) batteries for each radio, ommunications Direct has agreed to also govide a promotional $200 instant rebate ff each radio. The rebate will expire on March 30, 2007. This lowers the cost per rad to $1,063. (A report from the(Vire Chief, recommending approval, is attached.) E) Consideration to incrQase an existing purchase order for John Neri Const ction Company, Inc. of Addison, IL for the 2006 Watermain Replacement Project i the amount of $29,530,with a total contract amount not to exceed $715,640 from e Water& Sewer Fund. (On August/16, 2006, the Village Board approved a contract with John Neri Construction ford his project. Agenda for VB Meeting 02-27-07 3 (Some of the material quantities required to fully complete the project exceeded the bid quantities. Poor soil conditions along Wildwood Road caused nearly 600 additional feet of curb and gutter and 500 feet of additional storm sewer to be replaced. (Also, the poor soils resulted in additional trench backfill, pavement restoration, concrete restoration, and sod restoration beyond the estimated project quantities. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) F) Consideration to adopt Ordinance No. 3114 (attached) approving and authorizing the appointment of a Director and Alternate Directors to the Solid Waste Agency of Northern Cook County(SWANCC), a municipal joint action agency. (Incoming Village Manager Raymond Rummel will take the place of retiring Village Manager Gary Parrin as an Alternate Director.) G) Consideration to adopt Ordinance No. 3115 (attached) amending Section 3-1-6 License Fees of the Village Code of the Village of Elk Grove Village to increase the license fee for Coin Operated Bulk Food/Novelties and Coin Operated Packaged Food/Beverage Machines. (The Village Board held a Public Hearing to discuss this matter on February 13, 2007. (The amendment to the Coin Operated Bulk Food/Novelties machines will increase from $10 to $20 for the licensing year commencing June 1, 2007. The fee will then increase from $20 to $25 for the licensing year commencing June 1, 2008. (The amendment to the Coin Operated Packaged Food/Beverage machines will increase from $25 to $35 for the licensing year commencing June 1, 2007. The fee will then increase from$35 to $50 for the licensing year commencing June 1, 2008. (This item currently appears under Unfinished Business for the Village Attorney. 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE-Trustee Petri a. Improvements/Renovations to Police Department b. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue c. Water Meter Replacement Program 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner Agenda for VB Meeting 02-27-07 4 10. PERSONNEL COMMITTEE -Trustee Feichter 11. RECYCLING & WASTE COMMITTEE - Trustee Dill 12, INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Improvements to Industrial Well Sites c. Improvements to Street Signs d. Lively Blvd. —Touhy to Devon e. Devon &Tonne Intersection f. Devon &Arlington Heights Intersection Improvements 14. YOUTH COMMITTEE - Trustee Prochno 15. PARADE COMMITTEE - Trustee Czamik 16. PLAN COMMISSION - Village Manager Partin 17, ZONING BOARD OF APPEALS - Village Manager Parrin 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Board of Health & Community Services -Trustee Czamik c. Liquor Commission - Mayor Johnson d. Special Events Committee - Mayor Johnson e. O'Hare Update-Mayor Johnson £ Bike Race Update—Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS -Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD None VILLAGE ATTORNEY a. Direct the Attorney to prepare an ordinance to increase certain vending machine fees per Village Board consensus at the public hearing held earlier this evening. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS Agenda for VB Meeting 02-27-07 5 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cavallini, Cech, Knickerbocker, Miller, Schmidt, Tromp, Roan, Walsh(6)