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Home My WebLink AboutAGENDA - 03/27/2007 - VILLAGE BOARD Next ORD: 3116 (3117) Next RES. 15-07 (16-07) Recess: 8 P.M. AGENDA REGULAR VILLAGE BOARD MEETING March 27, 2007 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance/Invocation(Deacon Ted Czarnecki, Queen of the Rosary Church) 3. Approval of Minutes of March,13, 2007 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: March 27, 2007 /$566,477.04 6. CONSENT AGENDA A) Consideration of a request from High School District 214 (attached) to waive the Village's vehicle sticker fee for the period May 1, 2007 through April 30, 2008 in the amount of$420.00. (District 214 is seeking a waiver of 2 Class B stickers ($80), 2 Class D/F stickers ($130), and 2 Class L/N/P/Q stickers ($210) for a total waiver of$420.00. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Assistant Director of Finance, recommending approval, is attached.) B) Consideration to award a professional service contract to Sikich LLP of Aurora, IL to perform the Village's annual audit in a total contract amount not to exceed $40,300. (The Village received a total of six (6) requests for proposals for auditing services. Based upon the evaluation of technical qualifications and proposed fees, Sikich was deemed to be the most responsive and responsible. (This contract contains the option to renew for four(4) subsequent years. (Sikich audits many municipalities with personnel specializing in governmental accounting. They have demonstrated their commitment by providing a high level of quality service with technically competent personnel. (Their expertise is critical for the adoption of new accounting pronouncements issued by the Governmental Accounting Standards Board (GASB) and they are highly regarded in the industry. (The Library will retain the same auditor as the Village under a separate contract. Agenda for VB Meeting 03-27-07 2 (The General Fund, Water & Sewer Fund, Fire Pension Fund, Police Pension Fund, Grove Mall Redevelopment TIF, and Devon/Rohlwing Redevelopment TIF will share the cost of the Fiscal Year 2007 audit. (A report from the Director of Finance, recommending approval, is attached.) C) Consideration to renew an existing service contract with Ranieri's Landscaping Services of Elk Grove Village, IL for parkway turf restoration services in an amount not to exceed $57,500. (This contract was originally bid and awarded for the period April 15, 2005 through November 15, 2005, with the option to renew annually up to four (4) additional one-year periods. This is the third year of the contract, and it covers the period from April 15, 2007 through November 15, 2007. (The renewed contract will provide restoration, including sod placement, of public parkways, and other public areas throughout the Village. (Ranieri's has requested the contract price be increased by 1.0%, as allowed by contract. The price remains below other competitive bid prices received in 2005. (Reports from the Director of Public Works and Director of Finance, recommending approval, are attached.) D) Consideration to award a professional services contract to The Buxton Company of Fort Worth, TX to perform a comprehensive retail needs assessment in an amount not to exceed $70,000 from the Industrial/Commercial Revitalization Fund. (Buxton will utilize data, methods and technologies developed specifically for matching retailers with communities. (In addition, they will assess the potential for the Village to recruit and expand its retail sector, and will identify and provide marketing packages for specific retail targets. (Buxton will study the demographics surrounding various locations within the Village and come up with a list of viable retailers, including restaurants, for those locations. (Buxton has a database of retailers looking for locations throughout the country, as they are matchmakers for retailers and communities. (Once the initial study is complete, the Village will be able to update the data in the future for a nominal fee. (A report from the Economic Development Coordinator, recommending approval, is attached.) E) Consideration to adopt Resolution No. 15-07 (attached) adopting the official zoning map of the Village of Elk Grove Village as of December 31, 2006. (The Village updates the zoning map annually to reflect the changes made during the previous calendar year. (A copy of the revised zoning map will be made available in the Village Clerk's Office.) Agenda for VB Meeting 03-27-07 3 F) Consideration to adopt Ordinance No. 3116 (attached) amending the Position Classification and Salary Plan of the Village of Elk Grove Village. (This amendment allows for the temporary creation of a second Deputy Village Clerk position.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue b. Water Meter Replacement Program 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner 10. PERSONNEL COMMITTEE - Trustee Feichter a. Health Insurance 11. RECYCLING & WASTE COMMITTEE - Trustee Dill 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Improvements to Industrial Well Sites c. Improvements to Street Signs d. Lively Blvd. —Touhy to Devon e. Devon & Arlington Heights Intersection Improvements 14. YOUTH COMMITTEE - Trustee Prochno 15. PARADE COMMITTEE - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Rummel 17. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket 07-1 Variation request to allow the replacement of an existing legal, non-conforming wood fence that extends approximately 33 feet beyond a line from the nearest front corner of the principal building located on an adjacent family residential lot at property located at 992 Tennessee Lane, Elk Grove Village, IL (PH 3-8-2007) Agenda for VB Meeting 03-27-07 4 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee- Trustees Petri/Lissner b. Health & Community Services Board - Trustee Czamik c. Liquor Commission- Mayor Johnson d. Special Events Committee -Mayor Johnson e. O'Hare Update - Mayor Johnson f. Bike Race Update—Mayor Johnson g. Administrative/Public Safety Complex Construction 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD None VILLAGE ATTORNEY None 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czamik, Dill, Feichter, Lissner, Petri, Prochno, Rummel, Roan, Boffice, Cavallim, Cech, Knickerbocker, Miller, Schmidt, Tromp, Walsh(6) Addendum to Regular Village Board Agenda March 27, 2007 7:00 p.m. 6. CONSENT AGENDA(continued) G) Consideration to authorize the Village Manager to execute contracts renewing the Village's health insurance programs as of May 1,2007: • To execute a contract with Blue Cross/Blue Shield to provide medical services and to establish the Monthly Premium Rates for the Blue Cross/Blue Shield Self-Insured Medical PPO as follows: Participation Level Monthly Premium Total Employee Only $681.64 Employee Plus One Dependent $1,431.48 Employee Plus Two Dependents $1,557.47 Medicare Supplement Rates One Person $399.15 Two Persons $798.30 • To execute an agreement with Blue Cross/Blue Shield for claims administration at a cost of$64.36 per participant per month; • To execute a contract with HMO Illinois to provide HMO medical benefits at the following monthly rates: Participation Level Monthly Premium Total Employee Only $441.14 Employee Plus One Dependent $852.72 Employee Plus Two Dependents $1,301.54 Medicare Supplement Rates One Person $426.69 Two Persons $853.38 Addendum 04/26/05 2 • To renew a contract with First Commonwealth Dental HMO to provide HMO Dental benefits at the following monthly premium rates: Participation Level Monthly Premium Total Employee Only $27.05 Employee Plus One Dependent $50.28 Employee Plus Two Dependents $75.68 • To establish the following Monthly Premium Rates for the Village's Self- Insured Dental Plan: Participation Level Monthly Premium Total Employee-Only $80.31 Employee Plus One Dependent $168.65 Employee Plus Two Dependents $211.40 • To renew an agreement with Gallagher Bassett to administer the Village's Self-Insured Dental Plan at a cost not to exceed $8.00 per participant,per month, for Dental Claims; • To renew a contract with Safeco Risk Management to provide Specific Stop Loss Re-Insurance at a cost not to exceed $671,019; • To renew a contract with Arthur Gallagher and Company to provide consulting services at a cost not to exceed $5,000; and • To renew the Flexible Spending Plan administered by Gallagher Abow at a cost of$6.15 per participant per month. c: Johnson (2), Czamik, Dill, Feichter, Lissner, Petri, Prochno, Rummel, Roan, Boffice, Cavallini, Cech, Knickerbocker,Miller, Schmidt,Tromp,Walsh(6)