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Home My WebLink AboutAGENDA - 04/24/2007 - VILLAGE BOARD sial Next ORD: 3123 ( 3j Next RES. 24-07 (40-69)x9-07 Recess: 8 p.m. AGENDA REGULAR VILLAGE BOARD MEETING April 24, 2007 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance/Invocation(Rev. Rodney Pickett, Wesleyan Community Church) 3. Approval of Minutes of April 10, 2006 4. Mayor and Board of Trustees'Report 5. Accounts Payable Warrant: April 24, 2007/$770,357.96 6. CONSENT AGENDA A) Consideration of a request (attached) from the Elk Grove Park District to waive the 2007-2008 vehicles sticker fees in the amount of$1,695. (It has been past practice of the Village Board to grant fee waivers for government and non-profit organizations. (A report from the Director of Finance, recommendin approval, is attached. B) Consideration to hold a Public Aearingrto consider the petition of Carey Construction who is seeking to annex and rezone property along Meacham Road, south of Biesterfield Road. (Carey Construction is proposing to annex a 4.7 acre parcel of land along Meacham Road, south of Biesterfield Road, and rezone the land A-2 Multi-Family to construct a total of 36 town homes.) C) Consideration to waive the formal bidding process and award a purchase contract to Kale Uniforms of Chicago, IL for the replacement of clothing, uniforms and accessories for our current Police Officers from May 1, 2007 through April 30, 2008 in an amount not to exceed$42,000. (Kale is the industry leader for law enforcement uniforms. (The Police Department has standardized their uniforms to the "Flying Cross" brand; a brand made by Fechheimer Uniforms, the parent company of Kale. (Kale is the only company-owned retailer in the area and they are able to provide greater availability and minimal lead-time on deliveries. (Reports from the Police Chief and Finance Director, recommending approval, are attached.) Agenda for VB Meeting 04-24-07 2 D) Consideration to,award a purchase contract to IKON of Lisle, IL for the purchase of two (2) Canon iR3045 and one (1) iR3025 copier in the amount not to exceed $22,430. (This recommendation reflects the collaboration and purchase of three items for the'Finance Department, Village Clerk, and Village Manager's office. (All three copiers will be networked with fax,print, and scan capabilities. (The 3045's and the 3025 will be purchased for $8,550 and $5,330 respectively. (Purchase price includes service covering labor, parts, and unlimited toner. (Copy usage will be billed at .007 cents per copy with no minimums or overages, and it locked in for a period of five years. (IKON has guaranteed service response time of four (4) hours or less at the Village Manager's request. (A report from the Director of Finance, recommending approval, is attached.) E) Consideration to award a purchase contract to Hewlett-Packard Corporation of Omaha, NE for the purchase of twenty- eight (28) replacement desktop PC's in the amount not to exceed $23,520. (This recommendation reflects the Village's standardization on a hardware vendor Hewlett-Packard. (Hewlett-Packard products have been proven to handle the demands of our increasingly sophisticated networks. (Since standardizing on this equipment several years ago, the US staff has experienced fewer hardware problems than previously encountered with other hardware vendors. (The favorable price of these units is available to the Village by virtue of the three-year contract negotiated by the State of Illinois Central Management Services. For the term of the contract, all desktop PC's purchased by any State agency will be through this contract. (A report from the Director of Finance and IS Administrator, recommending approval, are attached.) F) Consideration to award a contract to SunGard HTE, Inc., of Lake Mary, FL for support and maintenance of our HTE software applications and custom program modifications for the period from May 1, 2007 through April 30, 2008 in the amount not to exceed$41,105. (The Village has used HTE software since 1990. (Software support from HTE is critical to our continuing to use them as they were intended. (Most of the requested funds ($37,115) will provide product support and program updates for the previously existing HTE applications used by the Village. Agenda for VB Meeting 04-24-07 3 (The remaining ($3,990)portion of the requested funds reflect the maintenance costs associated with the Accounts Receivable application that the Finance Department purchased and implemented earlier this fiscal year. (A report from the Director of Finance recommending approval, is attached.) G) Consideration to award a contract with Belvedere Banquets of Elk Grove Village, IL to host the Village's Annual Awards Banquet on April 27, 2007 in the amount of $13,060.00. (The Annual Awards Banquet is held to recognize all employees, Board and Commission members who have 15, 20, 25 and 30-year anniversaries serving the Village. The banquet is also held to recognize all Board and Commission volunteers. (Belvedere Banquets will provide furniture, linens, decorations, podium, microphone,Hors D Oeurves, and dinner for the Awards Banquet.) H) Consideration to award a contract to Advantage Bank of Elk Grove Village, IL for the purchase of employee anniversary recognition gift cards in an amount not to exceed $10,075. (Gift cards are provided as part of the Village's employee, Commission, and Board anniversary program for those employees who have achieved 5, 10, 15, 20, 25, and 30 year anniversaries with the Village.) 1) Consideration to award a service contract to Just Networks, Inc. of Schaumburg, IL for advanced technical support of the Village's local and wide area networks for the period from May 1, 2007 through April 30, 2008 in the amount not to exceed $93,600. (Just Networks has provided high-quality implementation, maintenance, and support services for the Village's local and wide area networks since their inception in 1993. (The Village's primary support contact has strong technical knowledge and understanding of the Village's specific needs. (The requested amount would provide an average of two days per week of network support during fiscal 2008, at an hourly rate of$120/hour. (As in the past, the requested network support hours will only be used and billed on an as-needed basis. (A report from the Director of Finance,recommending approval, is attached.) J) Consideration to extend an existing maintenance contract with Meade Electric Company of McCook, IL to maintain Village-owned traffic signals and streetlights for the period May 1, 2007 through April 30, 2008 at a total contract amount not to exceed $153,578.68, of which $16,012 from the ICRC Fund and $137,567 from the General Fund. Agenda for VB Meeting 04-24-07 4 (Meade is the current street light maintenance contractor. (Meade is currently providing satisfactory streetlight and traffic signal maintenance to the Village. (Adequate funds are available in the General, ICRC and insurance accounts. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached.) t 0P_D►AJAM�E NO. 3/23 K) Consideration to adopt ke N . 2 (attached) proclaiming May 22, 2007 as the date for the inauguration and commencement of terms for the Village of Elk Grove Village Municipal Officers to be Elected at the April 17, 2007 Municipal Election. (On April 17, 2007 a municipal election was held in which the offices of three (3) Village Trustees and two (2) Library Trustees were elected.) Aq-o,7 L) Consideration to adopt Resolution No. 25-67 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 1040 Bonaventure Drive. (Etruscan Developers intend to purchase this property which has been vacant for a year. (Etruscan Developers will be making an investment of over $400,00 into the community. (This facility will provide approximately ten to fifteen employment opportunities. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies as it is a substantial renovation to an existing building that has been vacant for a period of time. (The 6B property tax incentive allows a property tax assessment reduction from 36% to 16%of fair market value for a twelve-year period. (A report from the Economic Development Coordinator, recommending approval, is attached.) x5_07 M) Consideration to adopt Resolution No. 46.9 —(attached) determining the appropriateness for Class 6B st#tus pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 160 Scott Street. (JPV III, LLC intend to purchase this property which has been vacant for over two years, (JPV III, LLC will invest over$2,500,000 into the community. (This facility will provide approximately fifteen to twenty employment opportunities. Agenda for VB Meeting 04-24-07 5 (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies as it is a substantial renovation to an existing building that has been vacant for a period of time. (The 6B property tax incentive allows a property tax assessment reduction from 36%to 16% of fair market value for a twelve-year period. (A report from the Economic Development Coordinator, recommending approval, is attached.) a(,-o N) Consideration to adopt Resolution No. X7=69- (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 695 Touhy. (Gullo International currently owns the property which has been vacant since May of 2005. (This facility will provide over 40 full-time jobs and up to as many as 25 part- time employment opportunities. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies as it is new construction. (The 6B property tax incentive allows a property tax assessment reduction from 36% to 16% of fair market value for a twelve-year period. (A report from the Economic Development Coordinator, recommending approval, is attached.) A 7-0 O) Consideration to adopt Resolution No. (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 2000 Arthur. (First Industrial Realty Trust intends to purchase and demolish the 175,000 square foot facility. The owners intend to build a 142,120 square foot facility in place of the old building. (The owners will invest over$10 million dollars in the community. (This facility will provide approximately 50 full-time jobs. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies as it is a substantial renovation to an existing building. (The 6B property tax incentive allows a property tax assessment reduction from 36% to 16% of fair market value for a twelve-year period. (A report from the Economic Development Coordinator, recommending approval, is attached.) Agenda for VB Meeting 04-24-07 6 ,;8-07 P) Consideration to adopt Resolution No.-49-69-(attached) authorizing the Village Board to adopt the following Budgets for FY 2007-2008: General $38,706,237 Emergency Management $97,935 Motor Fuel Tax $1,134,870 Municipal Purpose Recycling/Municipal Waste $812,400 Asset Seizure $212,974 Industrial/Commercial $7,320,132 Foreign Fire Insurance $350,650. Cable Television $285,826 Residential Enhancement $310,000 Capital Projects $944,700 Capital Replacement $433,050 Water &Sewer $12,461,653 Legal Defense Trust Fund $2,000,000 Grove Mall Redevelopment-TIF $332,000 Devon/Roh1wing Redevelopment-TIF $110,000 Capital Projects Debt Fund $2,808,000 Firefighters Pension Fund $3,364,200 Police Pension Fund $2,246,000 Total $73,930,627 (The FY 07/08 Budget is $7,401,488, or 9.10%, less than the FY 06/07 Budget of$81,332,115 (The above amounts include wage and salary adjustments for FY 07/08. (A report from the Director of Finance is attached.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue b. .Water Meter Replacement Program 9. JUDICIARY.PLANNING AND ZONING COMMITTEE -Trustee Lissner 10. PERSONNEL COMMITTEE-Trustee Feichter a. Health Insurance 11. RECYCLING &WASTE COMMITTEE-Trustee Dill Agenda for VB Meeting 04-24-07 7 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Improvements to Industrial Well Sites c. Improvements to Street Signs d. Lively Blvd. —Touhy to Devon e. Devon&Arlington Heights Intersection Improvements 14. YOUTH COMMITTEE -Trustee Prochno 15. PARADE COMMITTEE - Trustee Czamik 16. PLAN COMMISSION - Village Manager Rummel 17. ZONING BOARD OF APPEALS -Village Manager Rummel None 18. REPORTS OF OTHER BOARDS,COMMISSIONS &COMMITTEES a. Cable Television Committee-Trustees Petri/Lissner b. Health&Community Services Board-Trustee Czamik c. Liquor Commission- Mayor Johnson d. Special Events Committee -Mayor Johnson e. O'Hare Update-Mayor Johnson f. Bike Race Update—Mayor Johnson g. Administrative/Public Safety Complex Construction—Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS -Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD None VILLAGE ATTORNEY None 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT Agenda for VB Meeting 04-24-07 8 In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czamik, Dill, Feichter, Lissner, Petri, Prochno, Rummel, Roan, Boffice, Cavallini, Cech, Knickerbocker, Miller, Schmidt, Tromp, Jacobsen, Walsh(6) Addendum to Regular Village Board Agenda April 24, 2007 7:00 p.m. 6. CONSENT AGENDA(continued) Q) Consideration to award an emergency repair contract to Vian Construction Company, Inc. of Elk Grove Village on a time and material basis to repair a collapsed section of 8" sanitary sewer pipe on JF Kennedy at Lonsdale'at an estimated cost of$50,000 from the Water/Sewer Fund. (During the week of April 9, Public Works received a call from the resident at 88 Kennedy that the parkway had sunk. Upon investigation, Public Works determined that the sanitary sewer main under the parkway had collapsed. (Public Works excavated the area and replaced about 10' of bad pipe, but before they were able to complete the repair the ground shifted and buried the fourteen foot (14') hole. (Due to the dangerous conditions, Vian Construction was called to complete the repair. An estimated twenty-two feet (22') of sanitary sewer main had to be replaced. (Public Works will rehab at least 900' of the JF Kennedy sewer main by installing a liner inside the existing pipe this summer to avoid future issues. (A report from the Director of Public Works, recommending approval, is attached.) c: Johnson (2), Czamik, Dill, Feichter, Lissner, Petri, Prochno, Rummel, Roan, Jacobsen, Boffice, Cavallini, Cech, Knickerbocker, Miller, Schmidt, Tromp, Walsh(6)