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Home My WebLink AboutAGENDA - 05/08/2007 - VILLAGE BOARD 4 Next ORD: 3124 (3126) Next RES. 29-07 (32-07) Recess: 8 p.m. AGENDA REGULAR VILLAGE BOARD MEETING May 8, 2007 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance/Invocation (Rev. Stefan Potuznik, Christus Victor Lutheran Church) 3. Approval of Minutes of April 24, 2007 4. Mayor and Board of Trustees'Report 5. Accounts Payable Warrant: April 30, 2007/$195,864.73 May 8, 2007 /$438,544.38 6. CONSENT AGENDA A) Consideration of the following: • a request (attached) from the Elk Grove Park District to waive permit fees for the cost of 2007-2008 business licenses in the amount of$2,580. • a request (attached) from the Elk Grove Park District to waive permit fees for the cost of a 2007-2008 Liquor License in the amount of$5,800. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Deputy Director of Finance and Village Clerk, recommending approval, is attached.) B) Consideration of a request (attached) from the Alexian Brothers Medical Center to waive permit fees for the bed tower crane project in the amount of$947. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations.) (A report from the Director of Engineering & Community Development, recommending approval, is attached.) C) Consideration of a request (attached) from the Fraternal Order of Police Lodge #35 to waive fees for the 2007-2008 vending machine license sticker for one machine located in the Police Department in the amount of$35. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Deputy Director of Finance, recommending approval, is attached.) 1 Agenda for VB Meeting 05-08-07 2 D) Consideration to authorize payment in the amount of$8,015.70 for 2007 for membership dues to the Chicago Metropolitan Agency for Planning, formerly known as Northeastern Illinois Planning Commission or NIPC. (The Chicago Metropolitan Agency for Planning works to address regional issues such as public transit planning, solid waste management, floodplain wetland protection, traffic and storm water management, as well as a clearinghouse for transportation grants. (Adequate funds are budgeted and available for this purpose.) E) Consideration to award a service contract for the period of May 2007 through April 2008, to Chicago Communications of Elmhurst, IL to maintain the Police Department's Mobile Data Units and Radio Equipment in the amount not to exceed $17,595.72. (This contract was originally awarded for the period of May 1, 2003 through April 30, 2004. (This will be the fourth and final year for renewal from the original contract. (The Police Department is satisfied with their favorable past performance. (A report from the Director of Finance, recommending approval, is attached.) F) Consideration of the following: • To award a professional service contract to Gallagher-Bassett for the administration of the Village's self-insured liability plan in an amount not to exceed $55,778, and • To approve the Liability Insurance Premiums for Fiscal Year 2007/2008, submitted by Arthur J. Gallagher at a premium level as determined for the following coverages: Workers' Compensation $ 41,709 General Liability Package 277,680 Liability Auto Damage Building/Contents EMT/Paramedic Liability Public Officials Police Professional Brokerage Service Fee 86,520 Self-insured Retention 36,564 Boiler&Machinery 13,313 Federal Flood Coverage 12,500 Excess Liability(HELP) 75,390 Community Nurse/Clinics 5,716 Fiduciary Liability/Pensions 7,818 Underground Storage Tanks 5,954 Crime, Money& Security 5,118 Total $568,282 Agenda for VB Meeting 05-08-07 3 (The contract with Gallagher-Bassett to administer our self-insured liability program represents a 17.4% decrease, from $67,511 to $55,778. The contract with Gallagher- Bassett fluctuates based on the amount of claims over a three-year period. (This year's total premium renewal represents a decrease of$191,574 (23.5%) from the current year. (Adequate funds are budgeted and available for this purpose. (A report from the Director of Finance, recommending approval, is attached.) G) Consideration to award a purchase contract to Xerox of Schaumburg, IL for the purchase of one(1) Xerox WCP7665 copier in the amount not to exceed $25,729. (The machine will be under the MHEC government cooperative. MHEC is the Midwestern Higher Education Compact. This Cooperative will allow state and local entities within the Cooperative to "piggyback" onto their negotiated contract for discounted government pricing. (The existing copier is eight years old and has surpassed its useful life. (The Police Department experiences a monthly usage of approximately 41,000 copies and requires access to a high-volume, multi-functional machine that can handle continual 24-hour usage. (The negotiated contract includes trade-in, networking and all pertinent options requested by the Department. (Adequate funds have been budgeted for this item. (A report from the Director of Finance, recommending approval, is attached.) H) Consideration to adopt Resolution No. 29-07 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 831-37 Oakton Street. (Broadway Electric currently owns a facility at this site and intends to construct an addition onto their existing building. (Broadway Electric will invest approximately$1,350,000 into the facility. (This addition will create 40 additional employment opportunities. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies as it is a substantial renovation to an existing building. (The 6B property tax incentive allows a property tax assessment reduction from 36% to 16%of fair market value for a twelve-year period. (A report from the Economic Development Coordinator, recommending approval, is attached.) I) Consideration to adopt Resolution No. 30-07 (attached) designating a Director and Alternate Director to the Suburban O'Hare Commission for the Village of Elk Grove Village. Agenda for VB Meeting 05-08-07 4 (This resolution designates and appoints Craig B. Johnson as Director to the Suburban O'Hare Commission and Samuel L. Lissner as its Alternate Director.) J) Consideration to adopt Resolution No. 31-07 (attached) designating a Director and Alternate Director to the Northwest Municipal Conference for the Village of Elk Grove Village. (This resolution designates and appoints Craig B. Johnson as Director to the Northwest Municipal Conference and James P. Petri, Raymond R. Rummel, and Matthew J. Roan as its Alternate Directors.) K) Consideration to adopt Ordinance No. 3124 (attached) approving and authorizing the appointment of a Director and Alternate Directors to the Solid Waste Agency of Northern Cook County for the Village of Elk Grove Village. (This ordinance designates and appoints Craig B. Johnson as Director to the Solid Waste Agency of Northern Cook County and James P. Petri and Raymond R. Rummel as its Alternate Directors. L) Consideration to adopt Ordinance No. 3125 (attached) designating the Representative to the Northwest Suburban Municipal Joint Action Water Agency for the Village of Elk Grove Village. (This ordinance designates and appoints Craig B. Johnson as Director to the Northwest Suburban Municipal Joint Action Water Agency and Samuel L. Lissner as its Alternate Director. (The Village Manager is appointed as the Village representative to the Executive Committee, and the Director of Public Works as the alternate representative.) M) Consideration to award a service contract to Altura Communications Solutions of Elmhurst, IL for professional telephone system-related services related to the Police Department's relocation/reconstruction project in the amount not to exceed$14,310. (Altura Communications Solutions was awarded the bid for our current telephone system in 2006.) (This contract would bypass our standard approach of obtaining competitive quotes for a contract of this amount however, contracting with a different vendor would likely result in increased support requirements and higher costs in the future.) (A report from the Director of Finance, recommending approval, is attached.) N) Consideration of a request (attached) from the Elk Grove Park District to fill the Rainbow Falls Pool using water from a hydrant at the same rate as charged to residential customers. (The water rate for hydrant usage is one and a half times the normal residential usage rate. Agenda for VB Meeting 05-08-07 5 (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue b. Water Meter Replacement Program 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner 10. PERSONNEL COMMITTEE - Trustee Feichter a. Health Insurance 11. RECYCLING & WASTE COMMITTEE- Trustee Dill 12, INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Improvements to Industrial Well Sites c. Improvements to Street Signs d. Lively Blvd. —Touhy to Devon e. Devon & Arlington Heights Intersection Improvements 14. YOUTH COMMITTEE - Trustee Prochno 15. PARADE COMMITTEE - Trustee Czamik 16. PLAN COMMISSION - Village Manager Rummel 17. ZONING BOARD OF APPEALS - Village Manager Rummel None 18. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES a. Cable Television Committee- Trustees Petri/Lissner b. Health & Community Services Board - Trustee Czamik c. Liquor Commission - Mayor Johnson 1. Public Hearing—May 8 —4:00 p.m. Turner Liquors, 51 Turner, Elk Grove Village, IL Agenda for VB Meeting 05-08-07 6 d. Special Events Committee - Mayor Johnson e. O'Hare Update - Mayor Johnson f. Bike Race Update—Mayor Johnson g. Administrative/Public Safety Complex Construction—Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD None VILLAGE ATTORNEY None 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Rummel, Roan, Boffice, Cavallini, Cech,Knickerbocker, Miller, Schmidt, Tromp, Jacobsen, Walsh (6) Y Addendum to Regular Village Board Agenda May 8, 2007 7:00 p.m. 6. CONSENT AGENDA (continued) O) Consideration of the following: • To approve the contract with MTI that will allow MTI to bid the work and let contracts to the lowest responsible bidder for the temporary Police Station at 321 Bond Street; • To approve Ordinance No. 3126 (attached) allowing a modification of the Village's formal bidding practices in order to allow MTI to bid the work and let contracts on the Village's behalf; and • To increase the Capital Projects Budget by $500,000 to allow for payment of construction work on the temporary Police facility at 321 Bond Street. (MTI will be present at the Village Board meeting should there be any questions. (The ordinance and associated agreement with MTI pertain only to the temporary Police facility at 321 Bond Street. (The $500,000 is a maximum figure,but we anticipate through cost cutting to reduce the overall cost to the project. (This method is the only means that the Village can use to ensure that the teardown and rebuild of the Administrative/Public Safety Building is done in a timely manner so as to avoid future construction cost increases. (A report from the Chief of Police, recommending approval, is attached.) P) Consideration to adopt Ordinance No. 3127 (attached) amending the Position Classification and Salary Plan of the Village of Elk Grove Village. (This amendment will replace the Clerk/Receptionist position in the Village Clerk's Office with a Senior Clerk position.) c: Johnson (2), Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Rummel„ Roan, Boffice, Cavallini, Cech, Knickerbocker, Miller, Schmidt, Tromp, Jacobsen, Walsh(6)