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HomeMy WebLinkAboutAGENDA - 05/22/2007 - VILLAGE BOARD Next ORD: 3128 (3130) Next RES. 32-07 (34-07) Recess: 8 P.M. AGENDA REGULAR VILLAGE BOARD MEETING May 22, 2007 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance/Invocation (Rev. Jeremiah Clapper, Elk Grove Baptist Church) 3. Approval of Minutes of May 8, 2007 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: May 22, 2007/ $1,463,195.85 6. CONSENT AGENDA A) Consideration of a request from the Prince of Peace Church (attached) to waive the Village's daycare center license fee for the period of June 1, 2007 through May 31, 2008 in the amount of$325.00. (It has been past practice of the Village Board to grant fee waivers for government and non-profit organizations. (A report from the Deputy Director of Finance, recommending approval, is attached.) B) Consideration to grant a variation from the Village Code, Section 8-8A-3, "Maximum width of driveway," to permit the construction of a driveway which will exceed twenty feet (20') in width at 1730 Biesterfield Road. (The homeowner has submitted plans to construct a garage addition to their existing home at this address, which will result in a three-car garage. (The garage will have on overall width of 31'3." (The property owners are requesting permission to expand the current driveway to a width of thirty feet(30'). (It has been past practice of the Village Board to grant variations in driveway width for homes with three-car garages. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) C) Consideration of a request from the Rotary Club of Elk Grove Village (attached) for the following: • to authorize a $15,000 contribution to the 2007 RotaryFest event to take place from June 13 to June 17, 2007; Agenda for VB Meeting 05-22-07 2 • to authorize the Rotary Club to host a fireworks display on Saturday, June 16; • to provide street sweeping service after the event; • to waive all permits, licenses and associated fees for this event in the total amount of$2,775; and • to waive the permit fee for use of a fire hydrant for non-firefighting purposes. (It has been the past practice for the Village Board to waive fees and provide services for this annual event. (The fees requested to be waived are the Class D Liquor License ($2,100), Carnival License ($500), Food Service License ($100), and Fire Hydrant Deposit and Connection ($75). (It has been the past practice of the Village Board to approve these requests for the annual RotaryFest event. The Village provides street sweeping services for the parking lots utilized by the Rotary at the conclusion of the RotaryFest: (Adequate funds are budgeted and available for this purpose. (Reports from the Deputy Director of Finance, recommending approval is attached.) D) Consideration to authorize payment in the amount of $16,530 for FY 07/08 membership dues to the Northwest Municipal Conference. (Membership dues to the Northwest Municipal Conference are based on population and are assessed at a per capita rate of$0.476. The dues amount reflects an increase of$0.01376 per person over the previous year's rate.) E) Consideration of a request from the Greater Woodfield Convention and Visitors Bureau(GWCVB) for payment of dues for FY 07/08 in the amount of$96,872. (The annual dues rate is based on 10% of the Village's 4% of hotel/motel taxes collected. (The Village collected $1,210,898 in hotel/motel tax revenues in Fiscal Year 2006-2007, an increase of $26,201, or 2.2% from the prior year. It has still not recovered to the level prior to September 11, 2001 when receipts exceeded $1.3 million. (Compared to last year, this year's distribution to the Greater Woodfield Convention and Visitors Bureau increased by$2,053. (A report from the Director of Finance, recommending approval, is attached.) F) Consideration to award a professional service contract to AT&T, of Chicago, IL for three years of local telephone service to the temporary Police Department facility at 321 Bond Street, in an amount not to exceed$16,065. (In 2006, the Village awarded AT&T a five-year service contract for local telephone service. This request reflects the Village's intent to retain the existing telephone services used by the Police Department. (Under AT&T's pricing structure, the three-year agreement is the lowest-cost option, even if the phone system is left idle the third year). Agenda for VB Meeting 05-22-07 3 (A report from the Assistant Director of Information Systems, recommending approval, is attached.) G) Consideration of the following: • to award a service contract to the lowest responsive & responsible bidder, Lechner and Sons of Mount Prospect, IL for the rental of uniform and linens for the period of July 1, 2007 through April 30, 2008 in a total contract amount not to exceed $15,038.42. • to provide a service contract to Lechner and Sons of Mount Prospect, IL for floor mat services for the period July 1, 2007 through April 30, 2008 in a total contract amount not to exceed $14,190. (This rental contract was open for bid on May 8, 2007 and one bid was received. (The contract has an option of three annual renewals beyond the initial term with a consumer price index adjustment. (The contract bid prices would be fixed for the initial contract term, and the Village would have the right to cancel the contract in the event sufficient funds are not appropriated. (Lechner and Sons has satisfactorily provided similar services to the Villages of Fox Lake, Lake Bluff, Oak Park and Mount Prospect, as well as the City of Des Plaines. (The unit costs received from Lechner and Sons are comparable to the current rates being billed by our current vendor. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached.) H) Consideration to allow the placement of fifteen (15) tables, each having four chairs, for Attitude Cocktail Bar and Restaurant to accommodate outdoor seating on the asphalt pavement at the west side of the restaurant between May 25, 2007 and October 31, 2007. (The Village has occasionally permitted similar requests for food establishments located in shopping centers. (Staff has reviewed the proposal to ensure that there will be no detrimental effects on the immediate area and that the petitioner will properly maintain the site for cleanliness and trash. (If, at any time, Attitude Cocktail Bar and Restaurant fails to meet the requirements of the Village, the special permission will be rescinded. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) I) Consideration to award a construction contract to the lowest responsive & responsible bidder, DiMeo Brothers, Inc. of Elk Grove Village, IL for the 2007 Watermain Replacement Project in the amount of$646,279 from the Water/Sewer Fund. Agenda for VB Meeting 05-22-07 4 (Bid documents were obtained by five (5) potential bidders, of which five (5) submitted bids. Upon review of the submitted bids, it was determined that DiMeo Brothers, Inc. was the most responsive and responsible bidder. (The Engineer's estimate of cost for this project was $590,975.25. (The lowest bid received is 9.4% above the Engineer's estimate. Typically 10- 12 contractors obtain bid documents for a watermain & storm sewer project of this size. Fewer responses appear to be the result of an abundance of underground work in other communities. Staff does not believe rebidding the project will produce a lower bid. (DiMeo Brothers has worked on many Village projects over the past several years for the Engineering & Community Development Department. (Recent Village projects include the Bonnie Lane Culvert Replacement Project. (A total of$541,000 was budgeted for this project, but the Director of Public Works has confirmed that additional funds from the Water/Sewer Fund are budgeted and available to be used for this project. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) J) Consideration to adopt Resolution No. 32-07 (attached) for right-of-way acquisition for the Biesterfield/Leicester Roadway Improvements. (A portion of this project requires the acquisition of permanent right-of-way from the Alexian Brothers' property. (The Village has prepared a Plat of Dedication for the right-of-way and delivered it to the Village for approval and recordation at the Cook County Recorder's Office. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) 7. REGULAR AGENDA A) Consideration to adopt Ordinance No. 312$, amending section 3-3-10A of the Village Code pertaining to the prohibition of gambling at establishments licensed to sell alcoholic liquor to exempt Off-Track Betting from this section at locations approved by the Village Board. (Inter-Track Partners LLC and Ringside Bar and Grill have requested the Village Board to consider authorizing and permitting off-track betting to be conducted at Ringside. (Ringside Bar and Grill currently has a Class A Liquor License.) B) Consideration to approve proposed signage for Verizon Wireless in the Elk Grove Town Center. Agenda for VB Meeting 05-22-07 5 (Verizon Wireless recently submitted drawings identifying signage for their store in the Elk Grove Town Center. They are located in building"A." (The proposed signage shows an illuminated "Verizon Wireless" sign on the north side of their unit, as well as over the entrance doors on the south side of the building. (The sign is internally illuminated with text having a"red/white" face. (New Plan Realty Trust, Inc., the current Town Center owner, has approved this proposed signage package for Verizon Wireless. (The total area of the proposed building signage complies with the allowable area permitted by the Village's sign regulations. (Section 7B-5-8 of the Elk Grove Zoning Ordinance requires all applications for sign permits in the B-5 Town Center Shopping District to be forwarded to the Mayor and Board of Trustees for final review and approval. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue b. Water Meter Replacement Program 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner 10. PERSONNEL COMMITTEE - Trustee Feichter a. Health Insurance 11. RECYCLING& WASTE COMMITTEE - Trustee Dill 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Improvements to Industrial Well Sites c. Improvements to Street Signs d. Lively Blvd. —Touhy to Devon e. Devon &Arlington Heights Intersection Improvements 14. YOUTH COMMITTEE -Trustee Prochno 15. PARADE COMMITTEE - Trustee Czarnik Agenda for VB Meeting 05-22-07 6 16. PLAN COMMISSION - Village Manager Rummel a. Public Hearing to consider annexation and rezoning to A-2 Multiple Family Residence District of approximately 4.7 acres and re-subdivision of property into individual lots for the construction of townhomes with various requests for variations from the Village Code at property located on Meacham Road, south of Biesterfield Road (P.H. June 20, 2007) 17. ZONING BOARD OF APPEALS -Village Manager Rummel None 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee- Trustees Petri/Lissner b. Health & Community Services Board- Trustee Czarnik c. Liquor Commission - Mayor Johnson 1. Ordinance No. 3129 - Increase Class A Liquor Licenses/Topa Tavern/Grill d. Special Events Committee -Mayor Johnson e. O'Hare Update -Mayor Johnson f. Bike Race Update—Mayor Johnson g. Administrative/Public Safety Complex Construction—Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk a. Resolution No. 33-07 Proclamation of the April 17, 2007 Consolidated Election Official Canvass Results 20. UNFINISHED BUSINESS VILLAGE BOARD None VILLAGE ATTORNEY None 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS a. Installation of Elected Officials 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Agenda for VB Meeting 05-22-07 7 c: Johnson (2), Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Rummel, Roan, Boffice, Cavallini, Cech, Knickerbocker, Miller, Schmidt, Tromp, Jacobsen, Walsh(6)