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HomeMy WebLinkAboutAGENDA - 08/21/2007 - VILLAGE BOARD AGENDA Next ORD: 3132 (3133) Next RES. 46-07 (49-07) Recess: 8 p.m. AGENDA REGULAR VILLAGE BOARD MEETING August 21, 2007 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance 3. Approval of Minutes of July 17, 2007 4. Mayor and Board of Trustees'Report 5. Accounts Payable Warrant: July 31, 2007/ $1,155,663.87 August 21, 2007/$2,293,606.52 6. CONSENT AGENDA A) Consideration of a request from the High School District 214 (attached) to waive the Village's vehicle sticker fee for the period May 1, 2007 through April 30, 2008 in the amount of$40.00 (The High School District 214 is seeking a waiver for one (1), Class B sticker ($40). (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Finance, recommending approval, is attached.) B) Consideration to concur with prior authorization of the Liquor Commissioner, of a request from Queen of the Rosary (attached), to waive the temporary, Class A Liquor License for the Parish's Men's Club to hold four separate fundraising events in the amount of$2,900. (The first fundraiser was held on Friday, August 17, 2007. (The Men's Club will hold the three remaining fundraisers on the following dates: October 19, 2007, February 1, 2008, and April 18, 2008. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Village Clerk, recommending approval, is attached.) C) Consideration to concur with prior authorization of a request from the Lakeview Citizen's Council to waive the temporary Class D liquor license fee in the amount of $2,100 to allow for liquor sales for the Tour of Elk Grove Saturday Night Block Party which took place on Saturday, August 11, 2007. Agenda for VB Meeting 08-21-07 2 (A one-day temporary liquor license was needed in order to sell alcohol at the Saturday Night Block Party. Chicago Special Events, the bike race events manager, needed a not-for-profit group to obtain the temporary license. (The Lakeview Citizen's Council obtained the license on behalf of Chicago Special Events Management and the Village of Elk Grove Village. (It has been past practice for the Village Board to waive the liquor license fees for not-for-profits and government agencies. (A report from the Deputy Village Manager, recommending approval, is attached.) D) Consideration of a request from the Living Hope Church (attached), to waive permit fees for the installation of a brick paver patio in front of the building at 777 Meacham Road, in the amount of$15.00. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Engineering and Community Development, recommending approval is attached.) E) Consideration of a request (attached) from the Alexian Brothers Medical Center to waive permit fees for their Medical Mall and Bed Tower Project in the amount of $80,075.00 (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Engineering and Community Development, recommending approval is attached.) F) Consideration to grant a variation from the Village Code, Section 8-1213-1-11), "Easements", to permit the construction of a shed which will encroach four feet (4') into the rear, ten-foot(10')public utility easement at 226 Greenbriar Street. (The property owners are seeking a variation to construct a shed within a public utility easement. Comcast, AT&T, Nicor, Gas and ComEd have written letters granting permission to encroach upon the easement. (The Engineering staff has field checked this location for conflicts with Village-owned utilities within the easement, found no Village-owned utilities in the easement, and have no indication that the Village will be utilizing this easement in the future. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) G) Consideration to authorize Police Sergeant Kathy Endre to attend the Northwestern University Center for Public Safety's School of Police Staff and Command from September 24, 2007 to November 30, 2007 at an estimated cost of$4,267.50. Agenda for VB Meeting 08-21-07 3 (Northwestern University provides a 10-week training program for law enforcement employees entering management and supervisory positions. Elk Grove Village is standardized on sending its Police Sergeants to this training program.) H) Consideration to authorize Police Officer Randal Schumacher to attend Police Motorcycle Operator Training in Joliet, IL sponsored by Harley-Davidson and Northwestern University from August 20, 2007 through August 31, 2007 at an estimated cost of$2,889.74. (Harley Davidson and Northwestern University offer a 3-week training program to prepare instructor candidates to teach the Police Motorcycle Operator Training courses. This will certify Officer Schumacher as a motorcycle operator.) I) Consideration of the following: • To award a purchase contract to Von Liche Kennels of Denver, IN for the purchase of a replacement canine in the amount of $11,500 from the Asset Seizure Fund; and • To authorize Police Officer Stephen O'Neill to attend a five week canine handler training course at the Von Liche Kennels in Denver, IN beginning on September 10, 2007 in an amount not to exceed$3,000 from the Asset Seizure Fund. (The purchase of the replacement canine would begin the process for the retirement of canine Sjowy. (The Police Department has used the Von Liche Kennels in Denver, IN for past purchases of canines, and they have developed a history of success with this kennel. (The Von Liche Kennels has provided the Police Department with canines that display the non-aggressive, passive, drug alert types which they find beneficial. (The kennel's new dog selection begins on August 31, 2007, but due to the Village's relation with the kennel we will again be allowed to evaluate the dogs prior to the selection date. This will provide the Police Department with the first choice of a canine from the kennel. (A report from the Deputy Police Chief,recommending approval, is attached.) J) Consideration to concur with the prior authorization to waive the formal bidding process and award a professional service contract to C.A. Riley Electric of Elk Grove Village, IL for the relocation of the existing Village Hall emergency generator transfer switch, run new feeders, and connect to a temporary emergency generator to be located outside near the temporary Village entrance for the existing Village Hall complex in an amount not to exceed $24,900. (MTI contacted four electrical contractors for quotes and received only one electrical bid proposal. Upon review of the submitted bid, it was determined that C.A. Riley Electric was a responsive and responsible bidder. Agenda for VB Meeting 08-21-07 4 (C.A. has done previous work in and around the Municipal Complex, including previous work on this construction project and is very familiar with the electric grids in the Municipal Complex. (It is essential for this work to be done in a timely matter in order to minimize disruption and provide life safety due to a possible power outage.) K) Consideration to waive the formal bid process and award a sole source contract to Visual Statement of Kamloops, British Columbia for the purchase of the software program VS FX3 Suite for a total purchase price not to exceed $15,969.10. (Of the three major accident and crime scene reconstruction diagramming software programs available, VS FX3 is viewed by the Police Department as a superior product. (Visual Statements VS FX3 integrates six programs into a comprehensive all- in-one program. (VS Visual Statement is the only company authorized to sell VS FX3. (Sufficient funds are budgeted for this purchase. (Reports from the Director of Finance and Police Chief, recommending approval, are attached.) L) Consideration to concur with the prior authorization to award a service contract to Metropolitan Pump Company of Romeoville, IL for diagnostic testing and the rebuild of a primary pump in an amount not to exceed $14,716. (Metropolitan Pump Company is the sole distributor for Hydromatic Pumps in the area. (One of the three primary pumps for the Residential Lift failed and was sent to the Metropolitan Pump Company for service. (The cost to rebuild the pump is $14,716 versus $24,667 to purchase a new one. (A report from the Director of Public Works, recommending approval, is attached. M) Consideration to award a service contract to Conlon Group, Inc., of Hoffman Estates, IL to provide professional services to develop and update the Village's Multi-Year Technology Plan in an amount not to exceed $27,950. (Achieving the Village's technology-related goals and objectives are more efficiently accomplished in conjunction with a long-term plan. (An outside firm will likely have more specialized knowledge in more areas of technology than that possessed by in-house staff. (Nine firms responded to the RFP that was distributed to potential vendors. (Conlon was chosen after meeting with an evaluation committee made up of Village staff. (The Village received positive feed back from previous clients which include, Naperville, Oak Brook, and the Village of Western Springs. Agenda for VB Meeting 08-21-07 5 (A report from the Finance Director, recommending approval, is attached.) N) Consideration to adopt Resolution No. 46-07 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 2200 Devon. (Sitex Realty Group intends to purchase the property at 2200 Devon and substantially rehabilitate the building. (Sitex Realty Group intends to purchase the property for $1,775,000 and invest approximately$480,000 into renovating this facility. (The new use will create 20-35 additional employment opportunities. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies as the building has been vacant since May of 2006 and substantial renovations are planned for the existing building. (The 6B property tax incentive allows a property tax assessment reduction from 36% to 16% of fair market value for a twelve-year period. (A report from the Economic Development Coordinator, recommending approval, is attached.) O) Consideration to adopt Resolution No. 47-07 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 795 Touhy. (Chicago Gourmet Wholesale Bakery intends to purchase the property at 795 Touhy and substantially renovate the building. (Chicago Gourmet Wholesale Bakery will invest approximately $800,000 into this facility. (The new use will create 40 to 60 additional employment opportunities. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies as substantial renovations are planned for the existing building. (The 6B property tax incentive allows a property tax assessment reduction from 36% to 16% of fair market value for a twelve-year period. (A report from the Economic Development Coordinator, recommending approval, is attached.) P) Consideration of the following: • To adopt Resolution No. 48-07 (attached) appropriating funds in the amount of $146,700 for construction and construction engineering of the Busse Road lighting improvements from Touhy Avenue to Howard Street Project No. M- 8003 (819) Section No: 06-00052-00-LT; and Agenda for VB Meeting 08-21-07 6 • To award a professional service contract to Civiltech Engineering of Itasca, IL for the engineering services for development of contract plans and documents for the proposed lighting improvements in an amount not to exceed $33,335 from the Industrial Commercial Revitalization Fund. (This project will be executed through a joint agreement between the Illinois Department of Transportation and the Village of Elk Grove Village. (The project provides for the construction of a continuous arterial street lighting system along Busse Road from Touhy Avenue to Howard Street and along the east and west legs of Landmeier Road. (The estimated construction and construction engineering cost for the project are$444,500 and$44,500,respectively. (The Village has secured Federal funding in the amount of $342,300 for the project through the Surface Transportation Program. (Also as part of the agreement, the Village is responsible for providing construction engineering services of the project. (Civiltech has successfully completed construction supervision for numerous ICRC projects, and they have an excellent reputation in construction engineering and are knowledgeable in Federal, State, and Village standards. . (Adequate funds for the project have been budgeted and are available in the Industrial Commercial Revitalization budget. (A report from the Director of Engineering and Community Development, recommending approval, is attached.) Q) Consideration to adopt Ordinance No. 3132 (attached) granting a variation of section 3-7:13.3 of the zoning ordinance to permit the construction of a fence which would extend approximately fifteen (15') feet beyond the line extended from the nearest front corner of the principal building location on the adjacent single-family lot for property located at 1810 Baltimore Drive, Elk Grove Village, IL. (This item was discussed at the July 17, 2007 Village Board meeting and currently appears as Unfinished Business under the Village Attorney.) 7. REGULAR AGENDA A) Consideration to approve proposed signage for Topa Tavern and Grill in the Elk Grove Town Center. (Topa Tavern and Grill recently submitted drawings identifying signage for their store in the Elk Grove Town Center. They are located in the tenant space that was previously occupied by Cucina Roma. (The proposed signage package consists of two (2) internally illuminated wall signs, a canopy and identity letter at the front entrance, and sign panels on the existing pylon signs on Biesterfield and Arlington Heights Road. (The wall signage consists of internally luminated "Topa Tavern/Grill" signs with yellow and orange text. Agenda for VB Meeting 08-21-07 7 (The front door signage includes a canopy above the entrance that consists of "Topa Tavern/Grill" lettering in yellow text with a black background and a black letter"T" flush mounted onto the existing glass block above the canopy. (The existing, free-standing pylon signs on Beisterfield and Arlington Heights Roads will receive "Topa Tavern/Grill replacement planes with yellow and orange text on a black background. (Centro Properties Group, the current Town Center owner, has approved this proposed signage package for Topa Tavern &Grill. (The total area of the proposed building signage complies with the allowable area permitted by the Village's sign regulations. (Section 7B-5-8 of the Elk Grove Zoning Ordinance requires all applications for sign permits in the B-5 Town Center Shopping District to be forwarded to the Mayor and Board of Trustees for final review and approval. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue b. Water Meter Replacement Program 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Single-Family Rental Housing Regulations 10. PERSONNEL COMMITTEE -Trustee Feichter a. Health Insurance 11. RECYCLING& WASTE COMMITTEE - Trustee Franke 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Improvements to Industrial Well Sites c. Improvements to Street Signs d. Lively Blvd. —Touhy to Devon e. Devon& Arlington Heights Intersection Improvements 14. YOUTH COMMITTEE - Trustee Prochno 15. PARADE COMMITTEE - Trustee Czarnik Agenda for VB Meeting 08-21-07 8 16. PLAN COMMISSION - Village Manager Rummel a. PC Docket 07-1 Public Hearing to consider annexation and rezoning to A-2 Multiple Family Residence District of approximately 4.7 acres and re-subdivision of property into individual lots for the construction of townhomes with various requests for variations from the Village Code at property located on Meacham Road, south of Biesterfield Road (P.H. June 20, 2007) (cont'd. to August 2007 — TBA) 17. ZONING BOARD OF APPEALS -Village Manager Rummel a. ZBA Docket 07-3 — Request for a variation that would allow replacement of an existing fence that would extend approximately twelve (12) feet beyond a line extended from the nearest front corner of an adjacent single-family residential lot at 1715 Biesterfield Road. (PH—August 2, 2007) b. ZBA Docket 07-4 — Request for a variation to allow replacement of an existing fence that would extend approximately 23 feet beyond a line extended from the nearest front corner of an adjacent single-family residential lot at 102 Buckingham Court. (PH 8-09-07) ' c. ZBA Docket 07-5 —Variation request to construct a fence extending twenty-seven feet beyond a line extended from the nearest front corner of the principal building located on the adjacent single-family residential lot on property located at 872 Maple Lane, Elk Grove Village, IL (PH 8-30-07) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee-Trustees Petri/Lissner b. Health& Community Services Board- Trustee Czarnik c. Liquor Commission - Mayor Johnson d. Special Events Committee - Mayor Johnson e. O'Hare Update - Mayor Johnson f. Bike Race Update—Mayor Johnson g. Administrative/Public Safety Complex Construction—Mayor Johnson h. Tree Removal and Replacement Program—Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY a. Prepare an ordinance for a fence variation at 1810 Baltimore Drive per Board direction at the July 17, 2007 Village Board Meeting. 21. REPORT FROM VILLAGE MANAGER Agenda for VB Meeting 08-21-07 9 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Boffice, Cavallini, Cech, Knickerbocker, Miller, Schmidt, Tromp, Jacobsen, Walsh (6)