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HomeMy WebLinkAboutAGENDA - 09/25/2007 - HOTEL/MOTEL TAX/GEN OB BONDS Next ORD: 3137 (3140) Next RES. 49-07 (50-07) Recess: 8 P.M. AGENDA REGULAR VILLAGE BOARD MEETING September 25, 2007 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance/Invocation(Rev. Stephen Semogye, Shinnyo-En) 3. Approval of Minutes of September 11, 2007 4. Mayor and Board of Trustees'Report 5. Accounts Payable Warrant: September 25, 2007 / $629,862.03 6. CONSENT AGENDA A) Consideration of the following: • to waive Business License Fees for Prince of Peace Church for their annual Pumpkin Patch from September 28, 2007 until October 31, 2007 in the amount of$100; and • to waive a temporary food caterers license and a one-day carnival license for PumpkinFest to be held on September 29, 2007 in the amount of$200. (It has been past practice of the Village Board to waive these fees for governmental and not-for-profit agencies. (A report from the Director of Finance, recommending approval, is attached.) B) Consideration of a request (attached) from Alexian Brothers Medical Center to waive permit fees for their audio-visual system project for the new chapel in the amount of $408.00. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Engineering and Community Development, recommending approval, is attached.) C) Consideration to award a professional service contract to Visual Edge of Arlington Heights, IL for the revision, design, updating, and printing of the Shop Elk Grove booklet for a cost not to exceed$20,000 to be paid from the ICRC Fund. (Visual Edge first created the Shop Elk Grove booklet in 2003. The booklet is scheduled for updating with information regarding new and existing retailers in the Village. Agenda for VB Meeting 09-25-07 2 (The booklet will be distributed to all residents and businesses prior to the holiday shopping season in November when retailers experience 25% of their sales during a 5-week period. (The booklets are also provided to new residents and businesses. (The revised booklet will feature the same layout style with an updated cover. The services under the contract include reviewing the Village's retail business license list, contacting businesses for inclusion in the booklet, data entry, design, layout, and printing 20,000 copies, as well as mailing services. (Funds are budgeted and available for this purpose in the ICRC budget. (A report from the Economic Development Coordinator, recommending approval, is attached.) D) Consideration to award a service contract to Peters & Associates of Oak Brook Terrace, IL for the professional services required to migrate our existing Novell Netware and e-mail infrastructure to Microsoft Windows Active Directory and Exchange Server in an amount not to exceed $69,500.00. (The Village's version of Novell's Netware software has been in place since 2001, and the Novell product has declined substantially since that time, representing only about 8% of the market. (Microsoft's Windows Server operating system has grown in popularity over the years, to where it is now used on more networks than all of its competitors combined. (The Finance Department's Fiscal Year 2008 budget contains funding to migrate our Novell operating system to a Microsoft Windows Server environment. (Request for Proposals were developed and delivered to potential vendors this summer, of which six (6) firms responded with proposals. Of these, two vendors were invited to meet with the members of the evaluation committee. (Based on these meetings, the committee believes that Peters & Associates offer the best combination of knowledge and experience to oversee and execute our migration. (Peters & Associates has previously migrated hundreds of Novell customers to the Microsoft environment. They are a Microsoft Gold Level partner and have done work for many local communities including Naperville, Aurora and Kankakee. (A report from the Director of Finance, recommending approval, is attached.) E) Consideration to adopt Resolution No. 49-07 (attached) amending Resolution No. 26-07, adopted April 24, 2007, determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 695 Touhy Avenue. (Cook County amended their Real Property Classification Ordinance on February 15, 2006. The ordinance now states that if a building is vacant for two years it is not required to change hands in order to be eligible for the abatement. (Cook County has requested a change in the language of our resolutions. Agenda for VB Meeting 09-25-07 3 (Gullo International currently owns the property which has been vacant since May of 2005. (The owners are in a significant hardship due to carrying the property for two years without any tenants. (This facility will provide over 40 full-time jobs and up to as'many as 25 part- time employment opportunities. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for two years. This qualifies as it is a substantial renovation to an existing building which has been vacant for two years. (The 6B property tax incentive allows a property tax assessment reduction from 36%to 16% of fair market value for a twelve-year period. (A report from the Economic Development Coordinator, recommending approval, is attached.) F) Consideration to adopt Ordinance No. 3137 (attached) amending Section 3-2-6 Hotel/Motel Use Tax of the Village Code by increasing the rate of Hotel/Motel Tax from five (5%)percent to six (6%) percent. (The Village of Elk Grove Village is a home rule municipality as defined and set forth by the Constitution of the State of Illinois and by the provisions thereof is empowered to enact such legislation pertaining to its local governmental affairs as its deemed necessary in the best interest of the Village. (The increased revenue will be used to fund the annual Tour of Elk Grove bike race. (This item was discussed at the September 11, 2007 Committee of the Whole meeting and currently appears as Unfinished Business under the Village Attorney.) G) Consideration to adopt Ordinance No. 3138 (attached) granting a variation of section 3-7:D.3 of the zoning ordinance to permit the construction of a fence which would extend approximately twenty seven (27') feet beyond the line extended from the nearest front corner of the principal building location on the adjacent single-family lot for property located at 872 Maple Lane, Elk Grove Village, IL. (This item was discussed at the September, 11 Village Board meeting and currently appears as Unfinished Business under the Village Attorney.) 7. REGULAR AGENDA A) Consideration to adopt Ordinance No. 3139 authorizing the issuance of$30,000,000 in General Obligation Bonds, Series 2007,to the Village of Elk Grove Village. (The sum of$30,000,000 is appropriated to meet part of the estimated cost of the Administration&Public Safety Building improvement. Agenda for VB Meeting 09-25-07 4 (Construction began in July of 2006 with the demolition of the Police Station. It is anticipated that this project will be completed by Spring of 2009. (A copy of the Ordinance will be distributed at the September 25, 2007 Village Board meeting.) BOARDS AND COMMISSIONS S. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue b. Water Meter Replacement Program 9. JUDICIARY, PLANNING AND ZONING COMMITTEE- Trustee Lissner a. Single-Family Rental Housing Regulations 10. PERSONNEL COMMITTEE - Trustee Feichter a. Health Insurance 11. RECYCLING & WASTE COMMITTEE - Trustee Franke 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Improvements to Industrial Well Sites c. Improvements to Street Signs d. Lively Blvd. —Touhy to Devon e. Devon & Arlington Heights Intersection Improvements 14. YOUTH COMMITTEE- Trustee Prochno 15. PARADE COMMITTEE - Trustee Czarnik 16. PLAN COMMISSION -Village Manager Rummel a. PC Docket 07-1 Public Hearing to consider annexation and rezoning to A-2 Multiple Family Residence District of approximately 4.7 acres and re-subdivision of property into individual lots for the construction of townhomes with various requests for variations from the Village Code at property located on Meacham Road, south of Biesterfield Road (P.H. June 20, 2007) (cont'd. to August 2007 — TBA) y 7 Agenda for VB Meeting 09-25-07 5 17. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket 07-6 — Variation request to permit the construction of a structure to join two existing buildings and encroach into the ten foot (10') required side yard at each parcel located at 2101 Greenleaf Avenue and 2001 Greenleaf Avenue (PH 9-20-07) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Health& Community Services Board- Trustee Czarnik c. Liquor Commission -Mayor Johnson d. Special Events Committee - Mayor Johnson e. O'Hare Update- Mayor Johnson f. Bike Race Update—Mayor Johnson g. Administrative/Public Safety Complex Construction—Mayor Johnson h. Automated Traffic Law Enforcement System—Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD None VILLAGE ATTORNEY a. Prepare an ordinance to increase the hotel/motel tax from 5% to 6%. b. Prepare an Ordinance granting a fence variation, as amended, at property located at 872 Maple Lane, Elk Grove Village, Illinois (ZBA Docket 07-5) 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson(2), Czarnik,Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Boffice, Cavallini, Cech, Knickerbocker, Miller, Schmidt, Tromp, Jacobsen, Walsh (7) Addendum to Regular Village Board Agenda September 25, 2007 7:00 p.m. 6. CONSENT AGENDA (continued) H) Consideration reject all bids associated with the replacement of three (3) Police Department motorcycles. (Bids were provided to fourteen (14) potential bidders, with three (3) responding. (After a careful and thorough review of the submitted bids, it has been determined that each vendor either took several exceptions and or did not clearly understand the section related to training. (All vendors have been contacted and advised of this concern and each has agreed to withdraw their respective bid proposal. (With concurrence to reject the bids submitted, this item will be re-bid. (Reports from the Chief of Police and Finance Director, recommending approval, are attached.) c: Johnson (2), Czarnik, Franke, Feichter, Lissner, Petri, Prochno, Rummel„ Roan, Boffice, Cavallini, Cech, Knickerbocker, Miller, Schmidt, Tromp, Jacobsen, Walsh (6)