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HomeMy WebLinkAboutAGENDA - 10/09/2007 - GBS/CLASS 6B/POS CLASS/INCREASE HLTH INS FEE Next ORD: 3141 (3144) Next RES. 52-07 (54-07) Recess: 8.p.m. AGENDA REGULAR VILLAGE BOARD MEETING October 9, 2007 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance Invocation(Rev. Rodney Pickett, Wesleyan Community Church) 3. Approval of Minutes of September 25, 2007 4. Mayor and Board of Trustees'Report 5. Accounts Payable Warrant: September 30, 2007/$406,931.79 October 9, 2007/$759,463.30 6. CONSENT AGENDA A) Consideration to award a service contract to H&H Electric Company of Franklin Park, IL for the Rohlwing Road/Biesterfield Road Pedestrian Signal Project in the amount of$31,354.50. (On Tuesday, September 25, the Village opened sealed bids for the rebidding of the Rohlwing Road/Biesterfield Road Pedestrian Signal Project. (This project was rebid after the initial bid opening in July resulted in only one contractor submitting a bid for $58,899. The new bid is $27,544.50 below the first bid. (The project consists of the installation of pedestrian signals at the existing intersection. Three (3) contractors obtained bid documents and two (2) contractors submitted bids. (H&H Electric Company recently completed the Arlington Heights Road and Cosman Road traffic signal update. (Adequate funds have been budgeted for and are available in the Capital Projects Fund. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) B) Consideration to award a purchase contract off the Illinois State Contract Pricing to Landmark Ford of Springfield, IL for the purchase of one (1) Ford F-250 four-wheel drive extended cab pickup truck with snowplow, and two (2) Ford F-250 four-wheel drive, cab and chassis with fiberglass utility body, with snowplow in the amount of $95,716.00 to be paid by the Water& Sewer Fund. (The Fiscal Year 2007/2008 Water & Sewer Fund Budget includes adequate funds for the purchase of these three trucks. Agenda for VB Meeting 10-09-07 2 (These vehicles are currently on the State of Illinois Purchasing Contract through the lowest bidder, Landmark Ford of Springfield, IL. (A report from the Director of Public Works, recommending approval, is attached.) C) Consideration to award a contract to Cargill Salt of North Olmsted, OH to provide 3,900 tons of rock salt through a joint purchase agreement with the Illinois Department of Central Management Services, at a unit price of$38.91 per ton, for a total contract amount not to exceed$151,749.00. (The State of Illinois bid this purchase, and the Village has the opportunity to obtain rock salt through this joint purchasing agreement. (The Village is participating with the Illinois Department of Central Management Services since the Village is utilizing IDOT's salt dome storage off Biesterfield Road. (The bid price of $38.91 per ton is 3.9% higher than last year's contracted price of$37.46 per ton. (The estimated rock salt requirement for this fiscal year is 3,900 tons. The Village is obligated to accept a minimum of 70% of this amount, which totals 2,730 tons at a total cost of$106,224.30. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached.) D) Consideration to adopt Resolution No. 52-07 (attached) authorizing the Mayor and the Village Clerk to execute an agreement between Gallagher Benefit Services, Inc. (GBS) and the Village of Elk Grove Village. (To comply with the Health Insurance Portability & Accountability Act (HIPAA) Privacy Rate, the Village of Elk Grove Village & Gallagher Benefit Services must have a Business Associate Agreement. (The agreement defines Gallagher Benefit Services' role as business associate as it relates to managing protected health information, disclosure and other privacy related issues. (A report from the Human Resources Coordinator, recommending approval, is attached.) E) Consideration to adopt Resolution No. 53-07 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 1300 Touhy Avenue. (Gullo International purchased this property, which has been vacant for over two years. (Gullo International will be investing over$1,750,000 in this project. (The new use will create approximately 25 additional employment opportunities. Agenda for VB Meeting 10-09-07 3 (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies as the building has been vacant since April of 2005 and substantial renovations are planned for the existing building. (The 6B property tax incentive allows a property tax assessment reduction from 36%to 16%of fair market value for a twelve-year period. (A report from the Economic Development Coordinator, recommending approval, is attached.) F) Consideration of the following: • To adopt Ordinance No. 3141 (attached) amending the Position Classification and Salary Plan of the Village of Elk Grove; and • To increase the General Fund Fixed Year 2007-2008 Budget to cover the administrative costs associated with the implementation of the red light and adjudication program in the amount of$100,000. (The amendment allows for the creation of a fourth Police Commander position. (This position will assist the Police Department with the additional duties being required of the Police Department for the implementation of the red-light camera and adjudication program.) G) Consideration to adopt Ordinance No. 3142 (attached) granting a variation of section 3-7:13.1 and Section 7.1 of the Zoning Ordinance which pertain to structures located in the ten(10) foot side yard area of property in the I-2 Zoning District to permit the construction of a structure that will join two (2) existing buildings on property located at 2001 and 2101 Greenleaf Avenue. (This item was discussed at the September 25 Village Board meeting and currently appears as Unfinished Business under the Village Attorney.) H) Consideration to adopt Ordinance No. 3143 (attached) amending section 3-1-15 of the Elk Grove Village Municipal code by increasing the fees for the second, third and fourth reinspection by the Department of Health& Community Services. (The Health Department is responsible for initial inspections and any required reinspections of food vending vehicles, automatic food/beverage vending machines, food dealers, food processors, restaurants, food caterers, daycare centers, daycare homes and congregate housing facilities for the elderly. (If any additional reinspections are required, fees will be assessed and payments must be made in full prior to the license or any renewal thereof being issued or within thirty (30) days from the invoice date for inspections occurring during the licensing year. (Failure to make full payment as required will serve as grounds to deny the issuance of such license or permit, or any renewal thereof, or result in the suspension or revocation of any license or permit in effect at the time payment is required. Agenda for VB Meeting 10-09-07 4 (This item was discussed at the September 25 Committee of the Whole meeting.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri a. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue b. Water Meter Replacement Program 9. JUDICIARY, PLANNING AND ZONING COMMITTEE-Trustee Lissner a. Single-Family Rental Housing Regulations 10. PERSONNEL COMMITTEE-Trustee Feichter a. Health Insurance 11. RECYCLING&WASTE COMMITTEE - Trustee Franke 12. INFORMATION COMMITTEE-Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Improvements to Street Signs c. Lively Blvd. —Touhy to Devon d. Devon&Arlington Heights Intersection Improvements e. Landmeier&Arlington Heights Intersection Improvements f. Oakton&Arlington Heights Intersection Improvements 14. YOUTH COMMITTEE - Trustee Prochno 15. PARADE COMMITTEE -Trustee Czarnik 16. PLAN COMMISSION- Village Manager Rummel a. PC Docket 07-1 Public Hearing to consider annexation and rezoning to A-2 Multiple Family Residence District of approximately 4.7 acres and re-subdivision of property into individual lots for the construction of townhomes with various requests for variations from the Village Code at property located on Meacham Road, south of Biesterfield Road, (P.H. June 20, 2007) (cont'd. to August 2007 — TBA) 17. ZONING BOARD OF APPEALS - Village Manager Rummel I Agenda for VB Meeting 10-09-07 5 18. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a. Cable Television Committee-Trustees Petri/Lissner b. Health&Community Services Board- Trustee Czarnik c. Liquor Commission-Mayor Johnson d. Special Events Committee-Mayor Johnson e. O'Hare Update-Mayor Johnson f. Bike Race Update—Mayor Johnson g. Administrative/Public Safety Complex Construction—Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS -Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD None VILLAGE ATTORNEY a. Prepare an ordinance granting a variation to the Zoning Ordinance to construct a structure joining two existing buildings at 2101 Greenleaf Avenue and 2001 Greenleaf Avenue(ZBA Docket 07-6) 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws,the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk,preferably no later than five days before the meeting. c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri,Prochno, Rummel, Roan, Boffice, Cavallini, Cech, Knickerbocker, Miller, Schmidt, Tromp, Jacobsen, Walsh (7) Addendum to the Regular Village Board Agenda October 9, 2007 7:00 p.m. 6) Consent Agenda(Continued) I) Consideration to award trade contracts to the following organizations: • Mid States Concrete Industries of South Beloit, EL for the hollow core concrete planks in an amount not to exceed$384,479; • Admiral Plumbers, Inc. of Wheeling, IL for the building plumbing in an amount not to exceed$817,900; • Floyd Steel Erectors, Inc of Wood Dale, IL for structural and ornamental steel in an amount not to exceed $2,153,770. (MTI solicited and received thirty-four (34) pre-qualification packages for trade bidders. The Village received eleven (11) bid proposals for Phase II work for the new Administration and Public Safety Complex on Tuesday October 2. (Upon review of the submitted bids by the Village and MTI, it was determined that Mid States Concrete Industries was the most responsive and responsible bidder for the hollow core concrete planks and that Admiral Plumbers, Inc. was the most responsive and responsible bidder for the plumbing and Floyd Steel Erectors, Inc. was the most responsive and responsible bidder for the structural and ornamental steel. (A report from the Chief of Police, recommending approval, is attached.) J) Consideration to waive the formal bidding process and award a purchase contract to Sherman Mechanical of Cary, IL for the replacement RTU (roof top heating unit) and roof ventilators for the Biesterfield Public Works garage in an amount not to exceed$22,900. (The August 23 storm caused damage to the Fleet Services facility including: the loss of one RTU, damage to several roof ventilators, damage to the roof decking, two gates that were twisted and bent and damaged electrical power supplies to the three(3) fuel pumps. (Total damages are estimated at$35,000. (Public Works solicited three proposals and Sherman Mechanical provided the lowest quote of the three. (An emergency purchase award is requested due to the necessity of timely repair work. (A report from the Director of Public Works, recommending approval, is attached.) c: Johnson (2), Czarnik, Franke, Feichter, Lissner, Petri, Prochno, Rummel„ Roan, Boffice, Cavallini, Cech, Knickerbocker, Miller, Schmidt, Tromp, Jacobsen, Walsh(7)