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HomeMy WebLinkAboutAGENDA - 10/23/2007 - CAFR/BUSSE LT P ROJFRRAF ENF PROG ADJ Next ORD: 3144 (3144) Next RES. 54-07 (55-07) Recess: 8 P.M. AGENDA REGULAR VILLAGE BOARD MEETING October 23, 2007 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance Invocation(Rev. Stefan Potuznik, Christus Victor Lutheran Church) 3. Approval of Minutes of October 9, 2007 4. Mayor and Board of Trustees'Report 5. Accounts Payable Warrant: October 23, 2007/$2,094,265.14 6. CONSENT AGENDA A) Consideration of a request (attached) from the Elk Grove Park District to waive permit fees in the amount of$50.00 for the construction of two bocce ball courts at 225 E. Elk Grove Boulevard. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) B) Consideration of a request (attached) from the Northwest Suburban Council of the Boy Scouts of America to hold a Christmas tree sale on a portion of the Mallard Crossing Shopping Center parking lot from November 18 through December 24, 2007, and to waive the nursery fee in the amount of$200.00. (This event has been held in the Village in previous years with no negative impacts on parking availability or on neighboring property owners. John's Evergreens will be their vendor this year. (It has been the past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) C) Consideration of a request (attached) from the Living Hope Church to waive permit fees in the amount of$80.00 for the electrical upgrade phase of their remodeling project. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. Agenda for VB Meeting 10-23-07 2 (A report from the Director of Engineering & Community Development, recommending approval is attached.) D) Consideration to grant a variation from the Village Code, Section 8-1213-1-11), "Easements", to permit the construction of a shed which will encroach four feet (4') into the ten-foot(10')public utility easement at 144 Wildwood Place. (The property owners are seeking a variation to construct a shed within a public utility easement. Comcast, AT&T, Nicor Gas and ComEd have written letters granting permission to encroach upon the easement. (The Engineering staff has field checked this location for conflicts with Village-owned utilities within the easement, found no Village-owned utilities in the easement, and have no indication that the Village will be utilizing this easement in the future. (A report from the Director of Engineering & Community Development, recommending approval,is attached.) E) Consideration to award a professional service contract to Civiltech Engineering of Itasca, IL for the engineering services for improvements at the Arlington Heights Road intersections with Landmeier Road and Oakton Street in an amount not to exceed $12,587 from the Industrial Commercial Revitalization Fund. (Civiltech has successfully completed construction supervision for numerous ICRC projects, and they have an excellent reputation in construction engineering and are knowledgeable in Federal, State, and Village standards. (The engineering services consist of traffic studies, alternative geometric studies, and the preparation of a design memorandum and intersection design study. (Adequate funds for the project have been budgeted and are available in the Industrial Commercial Revitalization budget. (A report from the Director of Engineering and Community Development, recommending approval, is attached.) F) Consideration to award a purchase contract to Uniformity, Inc. of Northbrook, IL to supply uniforms to the Fire Department in an amount not to exceed $18,660.00. (On October 2, formal, competitive bids were opened to provide uniforms for the Fire Department. (The lowest responsive and responsible bidder was Uniformity, Inc. (Upon checking references, two of the five respondents were unsatisfied with Uniformity's services. (The Fire Department has opted to give Uniformity the opportunity to prove their ability to provide quality service. Their performance will be closely monitored. (Reports from the Fire Chief and Director of Finance, recommending approval, are attached.) Agenda for VB Meeting 10-23-07 3 G) Consideration to accept the Comprehensive Annual Financial Report (CAFR) for the Fiscal Year ended April 30, 2007. (The Comprehensive Annual Financial Report represents the findings of the annual audit as performed by the independent auditor Sikich Gardner& Co. (The CAFR was recently completed and distributed. (A report from the Director of Finance, recommending approval, is attached.) H) Consideration to adopt Resolution No..54-(} �ttached) appropriating additional funds in the amount of$56,300 for construction and construction engineering of the Busse Road lighting improvements from Touhy Avenue to Howard Street Project No. M-8003 (819) Section No: 06-00052-00-LT. (This project will be executed through a joint agreement between the Illinois Department of Transportation and the Village of Elk Grove Village. (The project provides for construction of a continuous arterial street lighting system along Busse Road from Touhy Avenue to Howard Street. (Eight (8) contractors submitted bids for the project and based on a review of the bids received, the low bid is considered a fair and reasonable cost for the improvements. (The State will modify the Joint Agreement to reflect the higher construction bid price for the project and the Northwest Municipal Conference will adjust the Federal funding level. (The Village's share of the increase in construction and construction engineering costs is $56,300. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri a. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue b. Water Meter Replacement Program 9. JUDICIARY.PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Single-Family Rental Housing Regulations 10. PERSONNEL COMMITTEE -Trustee Feichter a. Health Insurance Agenda for VB Meeting 10-23-07 4 11. RECYCLING &WASTE COMMITTEE - Trustee Franke 12. INFORMATION COMMITTEE-Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Improvements to Street Signs c. Lively Blvd. —Touhy to Devon d. Devon& Arlington Heights Intersection Improvements e. Landmeier&Arlington Heights Intersection Improvements f. Oakton &Arlington Heights Intersection Improvements 14. YOUTH COMMITTEE -Trustee Prochno 15. PARADE COMMITTEE - Trustee Czarnik 16. PLAN COMMISSION- Village Manager Rummel a. PC Docket 07-1 Public Hearing to consider annexation and rezoning to A-2 Multiple Family Residence District of approximately 4.7 acres and re-subdivision of property into individual lots for the construction of townhomes with various requests for variations from the Village Code at property located on Meacham Road, south of Biesterfield Road (P.H. June 20, 2007) (cont'd. to August 2007 — TBA) 17. ZONING BOARD OF APPEALS - Village Manager Rummel a. To permit the replacement of an existing fence that would extend twenty-nine feet, six inches (29' 6") beyond a line extended from the nearest front corner of the principal building located on the adjacent single-family lot at 1675 Salem Court. (P.H. 10-25-07) 18. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a. Cable Television Committee-Trustees Petri/Lissner b. Health & Community Services Board- Trustee Czamik c. Liquor Commission-Mayor Johnson d. Special Events Committee-Mayor Johnson e. O'Hare Update-Mayor Johnson f. Bike Race Update—Mayor Johnson g. Administrative/Public Safety Complex Construction—Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS L Agenda for VB Meeting 10-23-07 5 VILLAGE BOARD None VILLAGE ATTORNEY None 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czarnik, Feichter, Franke, Lissncr, Petri, Prochno, Rummel, Roan, Boffice, Cavallini, Cech, Knickerbocker, Miller, Schmidt, Tromp, Jacobsen, Walsh (7) ti • s Addendum to Regular Village Board Agenda October 23, 2007 7:00 p.m. 6. CONSENT AGENDA (continued) I) Consideration to award a purchase contract to Henry Schein of Melville, NY to provide the Village 1,000 vials of the influenza vaccine for the 2007-2008 flu season at a cost not to exceed$10,321.00. (The Fiscal Year 2007-2008 Budget includes adequate funds for the purchase of flu vaccine for the Village's Immunization Program. (A report from the Director of Health and Community Services, recommending approval, is attached.) J) Consideration to increase the Capital Projects Fund to create a $32 million construction budget for the new Administrative and Public Safety Facility. (The Village closed on the $30 million bond issuance last week. Sufficient funds are now available in the Capital Projects Fund to increase the budget for the construction of the project. (The original total construction budget was developed at $30 million with an additional $2 million added to create an environmentally (LEED) certified building. The construction budget does not include the costs to acquire the building at 321 Bond Street, which is serving as the temporary police facility.) K) Consideration to the following: • To award a purchase contract to Wildfire Harley-Davidson of Villa Park, IL to supply three 2008 Harley Davidson Electra Glide FLHTP, Police Motorcycles to the Police Department in an amount not to exceed $53,229.00; and • To increase the General Fund in the amount of$24,000 for receipt of the Illinois Department of Transportation's Seat Belt Enforcement Grant. (On October 12, formal, competitive bids were opened. A total of 14 vendors obtained bid documents and three (3) contractors submitted bids. (The lowest responsive and responsible bidder is Wildfire Harley- Davidson of Villa Park, IL. Addendum 10/23/07 2 (A total of$43,000 has been budgeted and is available for the purchase of these vehicles in the Police Department's Licensed Vehicles Fund. (A budget increase of $24,000 to the General Fund is needed due to the receipt of the Illinois Department of Transportation's Seat Belt Enforcement Grant. (A report from the Chief of Police, recommending approval, is attached.) 5(--a 7 L) Consideration to adopt Resolution No. 4� ftached) authorizing the Mayor and Village Clerk to execute an agreement between the Village of Elk Grove Village and the Law Offices of Storino, Ramello & Durkin for the automated Traffic Enforcement Program for adjudication. (This agreement sets forth the terms of an agreement for rendering professional adjudication services for the automated Traffic Enforcement Program. (The hourly rate for an attorney in the amount of$200.00 will remain the same through December 31, 2009. (Either party may terminate the agreement at any time upon written notice. c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Jacobsen, Boffice, Cavallini, Cech, Knickerbocker, Miller, Schmidt, Tromp, Walsh(7)