HomeMy WebLinkAboutAGENDA - 11/13/2007 - VILLAGE BOARD AGENDA Next ORD: 3144 (3147)
Next RES. 57-07 (64-07)
Recess: 8 P.M.
AGENDA
REGULAR VILLAGE BOARD MEETING
November 13, 2007
7:00 p.m.
1. Call to Order
2. Pledge of Allegiance
Invocation(Youth Minister,Jeremiah Clapper, Elk Grove Baptist Church)
3. Approval of Minutes of October 23, 2007
4. Mayor and Board of Trustees'Report
5. Accounts Payable Warrant: October 31, 2007 /$582,463.70
November 13, 2007/$1,871,638.88
6. CONSENT AGENDA
A) Consideration of a request (attached) from the Elk Grove Village Public Library to
waive permit fees for the renovation of the entrance area, checkout area, circulation
department workroom and both lobby washrooms at. 1001 Wellington Avenue, in the
amount of$4,138.
(It has been past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
B) Consideration of a request (attached) from the Elk Grove Park District to waive
permit fees for the reconstruction of Udall Park on Willow Lane, which includes
grading and parking lot improvements, in the amount of$7,500.
(It has been past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
C) Consideration of a request (attached) from the Living Hope Church to waive permit
fees for their electrical remodeling project of their gymnasium at 777 Meacham
Road, in the amount of$80.00.
(It has been past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.
(A report from the Director of Engineering and Community Development,
recommending approval is attached.)
Agenda for VB Meetins-13-07 • 2
D) Consideration of a request (attached) from the Living Hope Church to waive permit
fees for their roof repair and replacement project at 777 Meacham Road, in the
amount of$395.00.
(It has been past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.
(A report from the Director of Engineering and Community Development,
recommending approval is attached.)
E) Consideration of a request (attached) from the Living Hope Church to waive permit
fees for the replacement of their furnace, and upgrades to their gym stage, gym
curtain wall and electrical system at 777 Meacham Road, in the amount of$416.00:
(It has been past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.
(A report from the Director of Engineering and Community Development,
recommending approval is attached.)
F) Consideration of a request(attached) from Alexian Brothers Medical Center to waive
permit fees for their medical mall and patient bed tower project at 800 Biesterfield
Road in the amount of$427,974.25.
(It has been past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.
(A report from the Director of Engineering and Community Development,
recommending approval is attached.)
G) Consideration to authorize payment of$1,770.00 in membership dues to the Illinois
Municipal League for Fiscal Year 2007-2008.
(The dues were increased by$35 compared to last year's payment.
(The Illinois Municipal League (IML) represents municipalities on legislation
pending before the General Assembly. In addition, the Village dues payment
includes subscriptions to the Illinois Municipal Review, a monthly publication that
contains articles on programs and findings of member municipalities.
(Sufficient funds are budgeted and available for this purpose.)
H) Consideration of a request (attached) from New York Import.(Ambica Import, Inc.)
of 1695 Elmhurst Avenue, to hold their annual Christmas Warehouse Sale during
business hours from November 14, 2007 through December 31, 2007.
(If approved, this will be the 8th year that New York Import has held this sale
in the Village (previously under the name South Central Industries).
(Items for sale include toys, gifts, holiday decorations and other general
merchandise.
Agenda for VB Meetinso-13-07 • 3
(Village Board approval is required because more than 20% of the floor area of
this industrial building will be used for retail sales open to the general public.
(A report from the Director of Finance, recommending approval, is attached.)
I) Consideration to award a professional services contract to Police Consultants Inc. of
Westmont, IL to oversee the implementation of firefighter examinations in the
amount of$16,571.00.
(The Fire & Police Commission has been using Police Consultants Inc. to
oversee the Fire and Police examinations for over 30 years.
(Police Consultants Inc. oversaw a total of 441 applicants on October 23, 2007.
(Police Consultants administer the written examination and oversee the
personality profile test for each applicant.
(In addition to administering the Fire and Police entry exam, they are also
utilized for psychological evaluations for Firefighter and Police applicants, and
promotional exams for Police Sergeant and Fire Lieutenant candidates.
(This firm has been used by the Fire & Police Commission because their tests
have court validity, and their services have provided the Village with a successful
track record for staffing our departments with above average personnel.)
J) Consideration to award a professional service contract to Civiltech Engineering of
Itasca, IL for construction engineering services for the Devon Avenue Sanitary
Sewer Replacement Program in an amount not to exceed $28,709 from the Water
and Sewer Budget.
(Civiltech has successfully completed construction engineering for numerous
projects within the Village.
(Civiltech has experience with this type of construction operation.
(Civiltech has an excellent reputation in construction engineering and is
knowledgeable in Village and Country standards.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
K) Consideration to award a construction contract to Mauro Sewer Construction, Inc. of
Des Plaines, IL for the Devon Avenue Sanitary Sewer Replacement Project in an
amount of$297,705.00 from the Water/Sewer Fund.
(A total of eighteen contractors obtained bid documents and ten (10)
contractors submitted bids. The most responsive and responsible bidder was Mauro
Sewer Construction.
(The project provides for the replacement of the existing 21-inch sanitary
sewer from approximately 125 feet west of Arlington Heights Road to 250 feet east
of Arlington Heights Road.
(Construction of the majority of the sewer will be performed by jacking and
boring a 36-inch steel casing under the roadway.
• Agenda for VB Meetino-13-07 • 4
(Mauro Sewer has completed similar projects for the Villages of Glenview and
Northbrook, as well as the Cook County Highway Department and Maine Township.
(The recommended bid is 22.7%below the Engineer's estimate.
(A report from the Director of Public Works, recommending approval, is
attached.)
L) Consideration to award a sole source purchase contract to Air One Equipment, Inc.
of South Elgin, IL for the purchase of ninety (90) pairs of structural firefighting
boots in an amount not to exceed$22,500.00 from the Foreign Fire Insurance Fund.
(The Fire Department has standardized to the PRO-Warrington brand which
markets through an exclusive territorial dealer network.
(Air One Equipment is the area's exclusive vendor.
(Also included in the price, Air One offered the opportunity for on-site custom
fitting for each firefighter. Proper fit is imperative, and no other dealer will provide
this service.
(Quotes were obtained from two other companies.
(Air One agreed to reduce their price by $5.00 per boot to keep the Fire
Department within budget.
(Reports from the Fire Chief and Director of Finance, recommending approval,
are attached.)
M) Consideration to award a contract to Altec Industries of Indianapolis, IN for the
purchase of one (1) 2008 Ford F-550 under the GSA contract pricing in an amount
not to exceed$84,807.
(This type of vehicle is offered through the Federal GSA joint state purchase
program available to all areas of government and local municipalities.
(The vehicle,to be used by Public Works, is a 2008 Ford F-550, 2 wheel drive
standard cab and chasses with fiberglass utility body and "Altec," AT37-G aerial
device.
(Reports from the Director of Finance and Director of Public Works,
recommending approval, are attached.)
N) Consideration of the following:
• to waive the formal bidding process;,and
• to award a sole source contract to W.S. Darley & Co., Melrose Park, IL to
furnish and deliver 15 sets of Morning Pride turnout gear in a total amount not to
exceed$25,800.
(The Fiscal Year 07/08 budget includes funding to replace 15 sets of Fire
Department turnout gear, at a price of$1,708.88 per set.
(The Fire Department is standardized on turnout gear manufactured by
Morning Pride, which markets through an exclusive territorial dealer network with
W.S. Darley.
Agenda for VB Meeting-13-07 • 5
(Reports from the Director of Finance and Fire Chief,recommending approval,
are attached.)
O) Consideration to waive the formal bidding process and award a professional service
contract to Thompson Elevator Inspection Service, Inc. of Mount Prospect, IL for
the bi-annual inspections of elevators in Elk Grove Village in an amount not to
exceed $11,260.00.
(Thompson Elevator Inspection Services has provided their services for the
inspection of elevators located in the Village in the past.
(Thompson Elevator Inspection Services has demonstrated a significantly
better level of services than their nearby competitor.
(The elevator/building owners pay all elevator inspection costs and the Village
absorbs no costs. Individual companies inspected under this contract reimburse the
Village for these costs.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
P) Consideration to award a purchase contract to Monroe Truck Equipment of Monroe,
WI for the replacement of Dump Body(#708)in the amount of$25,133.00.
(Bid documents were provided to ten potential bidders, of which one was
received. Upon review of the submitted bids, it was determined that Monroe Truck
Equipment was the most responsive and responsible bidder.
(The Fiscal Year 2007/2008 Budget included the replacement of this
equipment.
(Steel prices have escalated dramatically since the budget was approved and
funds are available to be transferred in the appropriate account upon approval.
(Public Works has requested an estimate for bid reduction for rebuilding the
hydraulic system and elimination of the tarp cover system.
(If the hydraulic system does not require refurbishment, the price could be
reduced to $20,571.00.
(Reports from the Director of Finance and Director of Public Works,
recommending approval, are attached.)
Q) Consideration to authorize the Construction Manager, MTI, to award a professional
services contract for interior design and furnishings to SRBL Architects for the new
Administrative and Public Safety Complex in the amount of$80,000.
(The final step of designing the Administration and Public Safety Complex is
to authorize the architect to design and quantify the interior fixtures, floorings,
equipment, and furnishings for bidding purposes.
(The project architect, SRBL, was awarded the design contract on a
competitive basis through MTI. At that time, SRBL provided its proposed fee for
interior design which is the final stage of the design for the building. This contract
Agenda for VB Meetinis-13-07 • 6
will allow the project architect to complete the interior design while maintaining the
project on schedule.
(This item is included in the budget for the project.)
R) Consideration to finalize emergency storm damage contracts for the remediation of
the storm damage that occurred on August 23 and 24, 2007 in an amount not to
exceed$126,330, with$95,960 paid to Powell Tree Care of the Village of Elk Grove
Village, IL and$30,730 to Landscape Concepts of Grayslake, IL.
(On September 11, the Village Board concurred with the Village Manager's
emergency authorization to engage Powell Tree Care and Landscape Concepts to
assist in parkway tree cleanup and removal in an amount estimated at$100,000.
(The final invoices have since been received in the total amount of$126,330.
(The final costs for Powell Tree Care and Landscape Concepts, Inc were
$95,960 and$30,730 respectively.
(A report from the Director of Public Works, recommending approval, is
attached.)
S) Consideration to adopt Resolution No. 57-07 (attached) authorizing the Mayor and
the Village Clerk to execute a Letter Center Agreement between United Parcel
Service and the Village of Elk Grove Village.
(The agreement shall be for a three-year period, effective November 13, 2007.
(UPS agrees to pay the.Village of Elk Grove an annual fee of$325 per Letter
Center for a total of$3,250 for the installation of ten (10) Letter Centers in rights-of-
way.
(The Village has standardized all carriers on this per box rate.
(Said locations are already in service. UPS shall continually notify the Village
in writing of any changes to the locations of the Letter Centers if one should occur.)
T) Consideration to adopt Resolution No. 58-07 (attached) determining the
appropriateness for Class 6B status pursuant to the Cook County Real Property
Classification Ordinance as amended February 15, 2006 for certain real estate
located at 1350 Estes Avenue.
(Panattoni Development Company plans to purchase this property, demolish
the existing 367,000 square foot building and construct a new 671,000 square foot
building.
(The estimated value of the re-developed property will be$42,000,000.
(The new use will create 530 full-time and 140 part-time employment
opportunities.
(Eligibility requirements for 6B status are new construction, substantial
renovation or purchase of buildings that have been vacant for a period of time. This
location qualifies as new construction and substantial renovations.
(The 6B property tax incentive allows a property tax assessment reduction
from 36%to 16%of fair market value for a twelve-year period.
Agenda for VB Meetinis-13-07 • 7
(A report from the Economic Development Coordinator, recommending
approval, is attached.)
U) Consideration to adopt Resolution No. 59-07 (attached) authorizing the Mayor and
the Village Clerk to execute an intergovernmental agreement between the Village of
Elk Grove Village and the Cook County Telephone System Board(9-1-1 Surcharge)
(The term of the Agreement will take effect as of December 1, 2007 and
continue through November 30, 2008.)
V) Consideration to adopt Resolution No. 60-07 (attached) authorizing the
release/retention of executive session minutes of the Village of Elk Grove Village
Board.
(As required by the Illinois Open Meetings Act, the Village has kept written
minutes of all Executive Sessions.
(This resolution allows the release of twenty-one sets of minutes dated January
2006 through December 2006.
(A report from the Village Clerk, recommending approval is attached.)
W) Consideration to adopt Resolution No. 61-07 (attached) authorizing the destruction
of audio or video recording of closed meeting sessions.
(As required by the Illinois Open Meetings Act, the Village has maintained
audio or video records of their closed meeting.
(The government body may order the destruction of the verbatim record if at
least eighteen months have passed since the completion of those meetings, and the
government body has approved written minutes for each of the meetings.
(A report from the Village Clerk, recommending approval, is attached.)
X) Consideration to adopt Resolution No. 62-07 (attached) authorizing continuation of
the High-Level Excess Liability Pool (HELP).
(The Village has been a member for the first two terms of HELP since it was
established in 1987.
(This resolution confirms Elk Grove Village's membership in HELP for a third
term, an additional ten years, commencing on May 1, 2008.
(The current annual premium for HELP is $75,390 for coverage, which is
equivalent to premiums in the 1990s despite a turbulent insurance industry.
(The annual premiums have varied by membership year to fund losses, but has
never exceeded$147,000 in any of the last eight years.
(A report from the Director of Finance, recommending approval, is attached.)
Y) Consideration of the following:
• to adopt Ordinance No. 3144 (attached) repealing Chapter 20 of Title 3 of the
Village Code and repealing Ordinance No. 2541 (Cable Communications
Agenda for VB Meetino-13-07 . 8
Ordinance) and adopt a revised Chapter 20 establishing a Cable/Video service
provider fee and a PEG Access Support Fee;
• to adopt Ordinance No. 3145 (attached) amending Chapter 8 of Title 8 of the
Village Code of the Village of Elk Grove Village by the addition of Section 8-8-
9 establishing standards for the construction of facilities on the right-of-way;
• to adopt Ordinance No. 3146 (attached) amending Title 3, Chapter 20, Cable
Communications Regulations by adding Section 3-20-8 Cable and Video
Customer Protection Law; and
• to adopt Resolution No. 63-07 authorizing the Mayor and Village Clerk to
execute a Letter of Understanding between the Village of Elk Grove Village and
AT&T regarding the screening, landscaping and maintenance of facilities.
• to concur with the prior authorization to grant AT&T permits to install the
smallest VRAD cabinets possible in locations determined by the Director of
Engineering&Community Development.
(These Ordinances are adopted pursuant to the provisions of the Illinois Cable
and Video Competition law of 2007, Public Act 95-0009.
(Ordinance 3144 (First ORD) is intended to establish the service provider fee
and the PEG access support fee the Act authorized municipalities to impose on a
holder under 220 ILCS 5/21-801.
(A report for the Cable Coordinator, recommending approval, is attached.)
(The public rights-of-way within the Village are a limited public resource held
in trust by the Village for the benefit of its citizens and the Village has a custodial
duty to ensure that the public rights-of-way are used, repaired and maintained in a
manner that best serves the public interest.
(Ordinance 3145 (Second ORD) establishes generally applicable standards for
construction on, over, above, along, upon, under, across, or within the public rights-
of-way, and for the use of the repair of the public rights-of-way.
(The Village desires to enforce the customer service and privacy protection
standards with respect to complaints received from residents as provided by the
Cable and Video Customer Protection Law.
(Ordinance 3146 (Third ORD) establishes these generally applicable
standards.
7. REGULAR AGENDA
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE-Trustee Petri
a. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue
b. Water Meter Replacement Program
9. JUDICIARY,PLANNING AND ZONING COMMITTEE -Trustee Lissner
a. Single-Family Rental Housing Regulations
Agenda for VB MeetinA*-13-07 • 9
10. PERSONNEL COMMITTEE - Trustee Feichter
a. Health Insurance
11. RECYCLING&WASTE COMMITTEE - Trustee Franke
12. INFORMATION COMMITTEE -Trustee Prochno
a. Providing Information to Community
b. Committee for Smoke-Free Elk Grove
13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri
a. Higgins/Oakton Landscaping
b. Improvements to Street Signs
c. Lively Blvd. —Touhy to Devon
d. Devon&Arlington Heights Intersection Improvements
e. Landmeier&Arlington Heights Intersection Improvements
f. Oakton&Arlington Heights Intersection Improvements
14. YOUTH COMMITTEE -Trustee Prochno
15. PARADE COMMITTEE -Trustee Czarnik
16. PLAN COMMISSION- Village Manager Rummel
a. PC Docket 07-1 Public Hearing to consider annexation and rezoning to A-2
Multiple Family Residence District of approximately 4.7 acres and re-subdivision
of property into individual lots for the construction of townhomes with various
requests for variations from the Village Code at property located on Meacham
Road, south of Biesterfield Road (P.H. June 20, 2007) (cont'd. to August 2007 —
TBA)
17. ZONING BOARD OF APPEALS -Village Manager Rummel
a. ZBA Docket 07-7 To permit the replacement of an existing fence that would
extend twenty-nine feet, six inches (29' 6") beyond a line extended from the
nearest front corner of the principal building located on the adjacent single-family
lot at 1675 Salem Court. (PH 10-25-07)
b. ZBA Docket 07-8 Variation request to permit a storage shed to be located
approximately thirty-five (35) feet from the front lot line at property located at
1810 Baltimore Drive(PH 11-08-2007)
18. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES
a. Cable Television Committee- Trustees Petri/Lissner
b. Health &Community Services Board- Trustee Czarnik
c. Liquor Commission- Mayor Johnson
d. Special Events Committee -Mayor Johnson
e. O'Hare Update - Mayor Johnson
f. Bike Race Update—Mayor Johnson
g. Administrative/Public Safety Complex Construction—Mayor Johnson
Agenda for VB Meeting-13-07 10
19. ORDINANCES RESOLUTIONS AND COMMUNICATIONS - Village Clerk
20. UNFINISHED BUSINESS
VILLAGE BOARD
None
VILLAGE ATTORNEY
None
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State-laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,preferably no later than five
days before the meeting.
c: Johnson(2), Czarnik, Feichter, Franke, Lissner,Petri,Prochno, Rummel, Roan,
Boffice, Cavallini, Cech, Knickerbocker, Miller, Schmidt, Tromp, Jacobsen, Walsh
(7)
Addendum
to
Regular Village Board Agenda
November 13, 2007
7:00 p.m.
6. CONSENT AGENDA(continued)
Z) Consideration to increase a contract with Meridian Industrial Service
Corporation of Lake Bluff, IL for the removal of additional and unforeseen
asbestos containing building materials during the demolition of the Police
Station in the amount of$27,450.50, for a total contract amount of$215,708.50.
(During demolition, asbestos containing building materials were found
in insulation behind walls and in the piping around the drain tiles in the
foundation. These materials were hidden from view.
(A change order was necessary to remove and dispose of these
unforeseen materials in an environmentally responsible manner as required by
law.)
c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan,
Jacobsen, Boffice, Cavallini, Cech, Knickerbocker, Miller, Schmidt, Tromp,
Walsh (7)