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HomeMy WebLinkAboutAGENDA - 12/11/2007 - VILLAGE BOARD AGENDA Next ORD: 3147 (3151) Next RES. 64-07 (68-07) Recess: 8 P.M. AGENDA REGULAR VILLAGE BOARD MEETING December 11, 2007 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance 3. Approval of Minutes of November 13,2007 4. Mayor and Board of Trustees'Report 5. Accounts Payable Warrant: November 30, 2007/$471,330.00 December 11, 2007/$1,735,462.69 6. CONSENT AGENDA A) Consideration to amend the regular schedule of Village Board meetings by holding only one meeting in the following months on the designated dates: • June 17, 2008 • July 15, 2008 • August 19, 2008 • November 11, 2008 • December 09, 2008 • March 18,2008 Budget Meeting (The change in the meeting schedule is due to the Village's summer and holiday schedules.) B) Consideration of a request from the Living Hope Church(attached), to waive permit fees for the installation of a new water service and hydrants at 777 Meacham Road, in the amount of$1,450.00. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Engineering and Community Development, recommending approval is attached.) C) Consideration to grant a variation from the Village Code, Section 8-12B-1-1D, "Easements", to permit the construction of a shed which will encroach five feet (5') in the ten-foot(10')public utility easement at 631 Walnut Street. • Agenda for VB Meetira-11-07 2 (The property owners are seeking a variation to construct a shed within a public utility easement. Comcast, AT&T, Nicor Gas and ComEd have written letters granting permission to encroach upon the easement. (The Engineering staff has field checked this location for conflicts with Village-owned utilities within the easement, found no Village-owned utilities in the easement, and have no indication that the Village will be utilizing this easement in the future. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) D) Consideration to renew an existing service contract to Third Millennium Associates, Inc.'of Chicago, IL for the printing and mailing service of utility bills in an amount not to exceed$15,000. (This will be the third of a three-year agreement with Third Millennium. The original contract was awarded in January 2006. (The Village will be charged per invoice printed and mail insertion of 16.5 cents and 3.5 cents, respectively. (The total fee is based on an annual average usage of 75,000 invoices estimated at$14,000. (The Finance Department is very satisfied with their service. (A report from the Director of Finance, recommending approval, is attached.) E) Consideration to award a purchase contract to Interspiro Inc. of Pleasant Prairie, WI for the purchase of a Surface-Supplied Air System for the Fire Department's Dive Team in an amount not to exceed $24,836.00 through the Assistance to Firefighters Grant. (The system being purchased is the Divator MK H. This unit was chosen based on its excellent reputation in demanding environments, safety features, and ease of operation. (The MK II is also compatible with the already owned circular sonar system, allowing divers considerably more safety and underwater time. (Interspiro is not a sole source provider but due to their proximity to Elk Grove and their ability to provide equipment operation training, the Fire Department has requested to purchase through this company. (Interspiro included training and delivery of equipment in their quote and is still one of the most competitively priced quotes. (No other vendor was able to offer training. (Reports from the Fire Chief and the Director of Finance, recommending approval, are attached.) F) Consideration to award a sole source purchase contract to Illinois Lighting, Inc. of North Aurora, IL for the purchase of custom lighting materials in an amount not to exceed$25,650.00. Agenda for VB Meetino-11-07 • 3 (Illinois Lighting is a sole provider of these custom materials. (The items to be purchased include: fifty(50), EGV base covers for 2 3/8" sign poles, fifty (50) Acorn Finials, twenty-five (25) 10 foot poles, 2 3/8" with .154 thickness, and twenty-five (25) stop sign frames 30". These are for both immediate use and stocking purposes. (A report from the Director of Public Works, recommending approval, is attached.) G) Consideration to award a purchase contract from the State contract to Hewlett- Packard Corporation of Omaha, NE in an amount not to exceed $33,766.00 for the purchase of six (6) network servers. (This recommendation reflects the Village's standardization on hardware vendor Hewlett-Packard. (Hewlett-Packard products have been proven to handle the demands of our increasingly sophisticated networks. (Since standardizing on this equipment several years ago, the I/S staff has experienced fewer hardware problems than previously encountered with other hardware vendors. (The Police Department, Fire Department, and Public Works will each utilize one server. The Finance Department will utilize the remaining three servers. (A report from the Director of Finance, recommending approval, is attached. (The favorable price of these units is available to the Village by virtue of the three-year contract negotiated by the State of Illinois Central Management Services. H) Consideration to concur with the prior authorization to award a construction contract to Pine Waterproofing of Northfield, IL to damp-proof the exterior side of the foundation of the Administration & Public Safety Complex in an amount not to exceed $46,853.00. (MTI solicited and received four (4) pre-qualification packages for trade bidders to damp-proof the exterior side of the foundation of the new Administration and Public Safety Complex. (Upon review of the submitted bids by the Village and MTI, it was determined that Pine Waterproofing was the most responsive and responsible bidder for the work. (Prior authorization was required in order to get the work completed in preparation of winter weather. (Their bid was below the budget estimate of$54,000. (A report from the Chief of Police, recommending approval, is attached.) I) Consideration to amend the following budget items in the FY 2007-08 budget from the General Fund Unreserved Fund Balance: • To increase the budget and transfer $1,000,000 from the General Fund to the Motor Fuel Tax (MFT)Fund for roadway improvements; Agenda for VB Meetino-11-07 • 4 • To increase the budget and transfer $750,000 from the General Fund to the Residential Enhancement Fund for future capital improvements in residential areas; • To increase the budget and transfer$500,000 from the General Fund to the Legal Defense Trust Fund(O'Hare Litigation); • To increase the General Fund FY 07-08 budget for the following: ■ $1,000,000 for land in the legal activity. ■ $750,000 for technology upgrades in the IT budget which includes $10,000 for the Department of Engineering & Community Development budget for an inspectors field computer pilot program; and, ■ $400,000 for capital projects line item in the Mayor & Board of Trustees budget. J) Consideration of the following: 0 Adopt Resolution No. 64-07 (attached) authorizing the Maintenance of Streets and Highways by a Municipality under the Illinois Highway Code and appropriating $1,287,591.35 from Motor Fuel Tax for the 2008 Street Maintenance Program; • Approve the use of an additional $15,000 of General Corporate Funds from FY 08109 Budget for the 2008 Program; • Approve the 2008 Street Maintenance Program as recommended by the Capital Improvements Committee to resurface 5.93 miles of Village streets; and • Authorize Village staff to advertise and accept bids on work included in this program. (The Capital Improvements Committee approved staff's recommended program. (The total estimated cost of this program is $1,302,591.35. (Approval of this Resolution authorizes the Village to bid the 2008 MFT Program. (A report from the Director of Public Works, recommending approval, is attached.) K) Consideration to adopt Resolution No. 65-07 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 1450 Arthur Avenue. (Chadmar Properties intends to reutilize and reoccupy the vacant industrial building at 1450 Arthur Avenue. (Chadmar Properties intends to rehabilitate the 50,000 square foot industrial facility with the estimated total investment of$100,000.00. (The new use will create approximately 75 jobs during construction. The new use will create approximately 35 full-time,permanent positions. Agenda for VB Meetinle-11-07 • 5 (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies as the building has been vacant for over two years and substantial renovations are planned for the existing building. (The 6B property tax incentive allows a property tax assessment reduction from 36%to 16% of fair market value for a twelve-year period. (A report from the Economic Development Coordinator, recommending approval, is attached.) 0--6-7 L) Consideration to adopt Resolution No. (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 675 Greenleaf. (Darwin Realty's client intends to purchase this property at 675 Greenleaf for manufacturing and/or industrial operations. (The estimated value of the re-developed property will be approximately $1,500,000. (The new use'will create 35 full-time employment opportunities. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This location qualifies, as the building has been vacant for over one year. (The 6B property tax incentive allows a property tax assessment reduction from 36%to 16%of fair market value for a twelve-year period. (A report from the Economic Development Coordinator,recommending approval, is attached.) tos-07 M) Consideration to adopt Resolution No.-61---ff (attached) authorizing the Mayor and Village Clerk to execute a grant of permanent and temporary easement agreement between Prince of Peace United Methodist Church and the Village of Elk Grove Village. (The construction of the Devon Avenue Sanitary Sewer requires a permanent and temporary easement from the Prince of Peace United Methodist Church on the northwest corner of Devon Avenue and Arlington Heights Road. (The church has agreed to grant the necessary easements for the project. (A,report from the Director of Public Works, recommending approval, is attached.) N) Consideration to adopt Ordinance No. 3147 (attached) amending section 1-7A-8 by substituting the term Deputy Village Manager for Assistant Village Manager. (On May 1, 2007 the Assistant Village Manager title was changed to Deputy Village Manager. (This change was necessitated due to requirements with the Federal National Incident Management System(NIMS). Agenda for VB Meeting-11-07 • 6 (Adoption of this ordinance amends the Village Code to reflect this change.) O) Consideration to adopt Ordinance No. 3148 (attached) declaring the necessity and convenience of the use and occupancy of certain property clearly owned by the Elk Grove Park District for Devon Avenue Improvements. (In order for the Elk Grove Park District to transfer ownership of the proposed right-of-way, the Illinois State Law requires that the Village pass an ordinance declaring the necessity and convenience of the use and occupancy of the property to be acquired. (The Elk Grove Park District is the present owner of a parcel of land for which it has no further use. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) P) Consideration to adopt Ordinance No. 3149 (attached) authorizing the 2007 Property Tax Levy for Fiscal Year 2008-2009, for a net levy for the Village and Library in the amount of$16,306,723. (The General Fund levy allows for a 1% decrease in accordance with the determination made by the Village Board at their regular board meeting on November 13, 2007. (In accordance with State statute, this tax levy ordinance must be filed with the County Clerks of Cook and DuPage Counties no later than the last Tuesday in December. (A report from the Director of Finance was previously distributed.) Q) Consideration to adopt Ordinance No. 3150 (attached) granting a variation of Section 3-7:D.3 of the Zoning Ordinance to permit the installation of a fence that would extend approximately 29'6" beyond the line extended from the nearest front corner of an adjacent single-family residential lot on property located at 1675 Salem Court. (This item was discussed at the November 11, 2007 Village Board meeting and currently appears as Unfinished Business under the Village Attorney.) Agenda for VB Meetinie-11-07 7 7. REGULAR AGENDA A) Consideration to approve a sign variation for the Arbor Club Condominium Subdivision, Savoy Court &Mayfair Court as follows: Item Proposed Permitted by . Variation Ordinance Requested Subdivision 1 Not Permitted 1 Identification Sign Sign Area 1 Single Sided 17 square foot (The Arbor Club Condominiums are requesting a variation to the Sign Ordinance to allow for the construction of a freestanding sign along Park Boulevard. (The purpose of the sign is to identify the Arbor Club Condominiums Subdivision for motorists traveling on Park Boulevard. (The Department of Engineering& Community Development has reviewed the petitioner's request and believes that the sign will be similar to the other signs in the community identifying apartment complexes, condominium, townhome complexes and other subdivisions. (The petitioner has agreed to the suggested overall height of 59 inches. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE-Trustee Petri a. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue b. Water Meter Replacement Program 9. JUDICIARY.PLANNING AND ZONING COMMITTEE- Trustee Lissner a. Single-Family Rental Housing Regulations 10. PERSONNEL COMMITTEE - Trustee Feichter a. Health Insurance 11. RECYCLING& WASTE COMMITTEE -Trustee Franke 12. INFORMATION COMMITTEE -Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Improvements to Street Signs c. Lively Blvd. —Touhy to Devon • Agenda for VB Meetinjo-11-07 8 d. Devon&Arlington Heights Intersection Improvements e. Landmeier& Arlington Heights Intersection Improvements f. Oakton&Arlington Heights Intersection Improvements 14. YOUTH COMMITTEE - Trustee Prochno 15. PARADE COMMITTEE -Trustee Czarnik 16. PLAN COMMISSION -Village Manager Rummel a. PC Docket 07-1 Public Hearing to consider annexation and rezoning to A-2 Multiple Family Residence District of approximately 4.7 acres and re-subdivision of property into individual lots for the construction of townhomes with various requests for variations from the Village Code at property located on Meacham Road, south of Biesterfield Road (P.H. June 20, 2007) (cont'd. to August 2007 — TBA) 17. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket 07-9 Variation request to permit the replacement of a fence that would extend fifteen feet (15'0") beyond a line extended from the nearest front corner of the principle building located on the adjacent single-family lot on property located at 1886 Gibson Drive, Elk Grove Village, IL(PH 12-12-07) b. ZBA Docket 08-1 Variation request to permit the construction of a new fence extending fifteen feet(15'0") beyond a line extended from the nearest front corner of the principle building located on the adjacent single-family lot on property located at 812 Schooner Lane, Elk Grove Village, IL (PH 01-03-08) 18. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Health&Community Services Board-Trustee Czamik c. Liquor Commission-Mayor Johnson d. Special Events Committee-Mayor Johnson e. O'Hare Update-Mayor Johnson f. Bike Race Update—Mayor Johnson g. Administrative/Public Safety Complex Construction—Mayor Johnson h. Water/Sewer Rates 19. ORDINANCES RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD None VILLAGE ATTORNEY None ' Agenda for VB Meetino-11-07 9 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk,preferably no later than five days before the meeting. c: Johnson(2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno,Rummel, Roan, Boffice, Cavallini, Cech, Knickerbocker, Miller, Schmidt, Tromp, Jacobsen, Walsh (7) Addendum to Regular Village Board Agenda December 11, 2007 7:00 p.m. 6. CONSENT AGENDA (continued) R) Consideration to adopt Ordinance No. 3151 (attached) amending Chapter 21 Massage Establishments of Title 3 of the Elk Grove Village Code by amending provisions with respect to the License Review Commission and procedures for the revocation or suspension of the license. (The current treatment for hearings and the procedure for hearings for massage establishments are different than those for liquor, tobacco and gaming. (This amendment will now make Chapter 21 consistent with the prevailing Village Code. (A report from the Village Attorney,recommending approval, is attached.) c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Jacobsen, Boffice, Cavallini, Cech, Knickerbocker, Miller, Schmidt, Tromp, Walsh(7)