The URL can be used to link to this page

Home My WebLink AboutAGENDA - 01/08/2008 - VILLAGE BOARD AGENDA • Next ORD: 3153 (3155) Next RES. 1-08 (7-08) Recess: 8 P.M. AGENDA REGULAR VILLAGE BOARD MEETING January 8, 2008 7:00 p.m. 1. Call to Order 2. Invocation(Rev. Meghan Aelabouni) 3. Approval of Minutes of December 11,2007 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: December 31, 2007/$568,077.31 January 8, 2008 /$948,286.12 6. CONSENT AGENDA A) Consideration of a request from the following entities to waive the Village's annual alarm license fee for the period January 1,2008 through December 31,2008: Requesting Entity Number of Alarms Total Waiver Request Elk Grove Public Library 1 25.00 School District 54 5 125.00 School District 59 7 175.00 Total 13 $325.00 (The regular alarm license fee is$25 per alarm. (It has been past practice of the Village Board to grant fee waivers for non- profit and government organizations. (A report from the Deputy Director of Finance, recommending approval, is attached.) B) Consideration to concur with prior Village Board authorization to proceed with the reclamation of approximately 1,200 square feet of space in the basement level of the new Administration and Public Safety Complex in an amount not to exceed $150,000. (It was found during construction of the lower level of the new Administration & Public Safety Complex that approximately 1,200 square feet of space could be reclaimed. (The space was to be backfilled, but this authorization will allow it to be reclaimed as useable storage space in the new facility. Agenda for VB McIg 01-08-08 2 (Prior authorization was needed in order for the construction manager to negotiate pricing from the Village's onsite concrete contractor prior to them removing all of their materials after completing work on the lower level.) C) Consideration to adopt Resolution No. 1-08 (attached) authorizing the Mayor and the Village Clerk to execute an agreement between the Village of Elk Grove Village and the Suburban Bus Division (PACE) of the Regional Transportation Authority (Dial-A-Ride). (In past years, the terms of the Agreement have not been significantly modified, and no major changes have been made to this year's Agreement.) D) Consideration to adopt Resolution No. 2-08 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 1300 Chase. (Cook. Financial intends to purchase this property at 1300 Chase and renovate the building. (Cook Financial is an experienced operator of industrial real estate and intends to renovate three adjacent buildings and later market these buildings to companies in an economically and functionally competitive state to industrial users. (The estimated investment in this property is approximately$4,000,000. (The new use will create approximately 80-100 full-time employment opportunities. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This location qualifies, as the building has been vacant for several years. (The 6B property tax incentive allows a property tax assessment reduction from 36%to 16%of fair market value for a twelve-year period. (A report from the Economic Development Coordinator, recommending approval, is attached.) E) Consideration to adopt Resolution No. 3-08 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real. Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 1400 Chase. (Cook Financial intends to purchase this property at 1400 Chase and renovate the building. (Cook Financial is an experienced operator of industrial real estate and intends to renovate three adjacent buildings and later market these buildings to companies in an economically and functionally competitive state to industrial users. (The estimated investment in this property is approximately$1,000,000. (The new use will create approximately 25 full-time employment opportunities. Agenda for VB M*9 01-08-08 3 (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been.vacant for a period of time. This location qualifies, as the building has been vacant for several years. (The 6B property tax incentive allows a property tax assessment reduction from 36%to 16%of fair market value for a twelve-year period. (A report from the Economic Development Coordinator, recommending approval, is attached.) F) Consideration to adopt Resolution No. 4-08 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 1420 Chase. (Cook Financial intends to purchase this property at 1420 Chase and renovate the building. (Cook Financial is an experienced operator of industrial real estate and intends to renovate three adjacent buildings and later market these buildings to companies in an economically and functionally competitive state to industrial users. (The estimated investment in this property is approximately$1,000,000. (The new use will create approximately 15 full-time employment opportunities. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This location qualifies, as the building has been vacant for several years. (The 6B property tax incentive allows a property tax assessment reduction from 36%to 16%of fair market value for a twelve-year period. (A report from the Economic Development Coordinator, recommending approval, is attached.) G) Consideration to adopt Resolution No. 5-08 (attached) authorizing the Village of Elk Grove Village Firefighters Association, Local No. 2340, International Association of Firefighters, AFL-CIO, CLC to participate in the Vantage Retirement Health Savings Plan (ICMA). (This resolution establishes a retirement health savings plan to be administered by the ICMA Retirement Corporation as outlined by the Union contract signed on October 23, 2007.) H) Consideration to adopt Resolution No. 6-08 (attached) amending Article IV, Section 4.3A Holidays, 4.3B the Vacation Benefit, and 4.31) Sick Leave, of the Village of Elk Grove Village Personnel Rules and Regulations. (This amendment standardizes the benefits for the Village's part-time employees.) Agenda for VB Me9g 01-08-08 • 4 I) Consideration to adopt Ordinance No. 3153 (attached) amending position classification and salary plan of the Village of Elk Grove Village (Network Engineer). (In the past few years, the Village's computer and network systems have grown dramatically and also increased in their complexities. (In addition, significantly more personnel time will be needed in order for the Village to accomplish items that are being identified within the Multi-Year Technology Plan). J) Consideration to adopt Ordinance No. 3154 (attached) amending Title 1, Section 1- 7A-6.I (Village Manager's Powers & Duties) of the Village Code of the Village of Elk Grove Village. (This amendment provides for an increase in the bid threshold for Village Board approvals. (This item was discussed and approved at the December 11, 2007 Committee of the Whole meeting.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE-Trustee Petri a. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue b. Water Meter Replacement Program 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Single-Family Rental Housing Regulations 10. PERSONNEL COMMITTEE-Trustee Feichter a. Health Insurance 11. RECYCLING& WASTE COMMITTEE - Trustee Franke 12. INFORMATION COMMITTEE- Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Improvements to Street Signs c. Lively Blvd.—Touhy to Devon Agenda for VB Meg 01-08-08 5 d. Devon&Arlington Heights Intersection Improvements e. Landmeier&Arlington Heights Intersection Improvements f. Oakton&Arlington Heights Intersection Improvements 14. YOUTH COMMITTEE -Trustee Prochno 15. PARADE COMMITTEE -Trustee Czarnik 16. PLAN COMMISSION- Village Manager Rummel a. PC Docket 07-1 Public Hearing to consider annexation and rezoning to A-2 Multiple Family Residence District of approximately 4.7 acres and re-subdivision of property into individual lots for the construction of townhomes with various requests for variations from the Village Code at property located on Meacham Road, south of Biesterfield Road (P.H. June 20, 2007) (cont'd. to August 2007 — TBA) 17. ZONING BOARD OF APPEALS -Village Manager Rummel a. ZBA Docket 07-9 Variation request to permit the replacement of a fence that would extend fifteen feet (15'0") beyond a line extended from the nearest front corner of the principle building located on the adjacent single-family lot on property located at 1886 Gibson Drive,Elk Grove Village, IL (PH 12-12-07) b. ZBA Docket 08-1 Variation request to permit the construction of a new fence extending fifteen feet (15'0") beyond a line extended from the nearest front corner of the principle building located on the adjacent single-family lot on property located at 812 Schooner Lane, Elk Grove Village, IL (PH 01-03-08) 18. REPORTS OF OTHER BOARDS COMMISSIONS &COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Health& Community Services Board- Trustee Czarnik c. Liquor Commission-Mayor Johnson d. Special Events Committee -Mayor Johnson e. O'Hare Update -Mayor Johnson f. Bike Race Update—Mayor Johnson g. Administrative/Public Safety Complex Construction—Mayor Johnson h. Water/Sewer Rates 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD None VILLAGE ATTORNEY None Agenda for VB Me#g 01-08-08 6 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws,the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson(2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Boffice, Cavallini, Cech, Knickerbocker, Miller, Schmidt, Tromp, Jacobsen, Walsh (7) Addendum to Regular Village Board Agenda January 8, 2008 7:00 p.m. 6. CONSENT AGENDA(continued) K) Consideration to renew a service contract with Powell Tree Care of Elk Grove Village, IL for parkway tree trimming in an amount not to exceed $81,750.00. (This contract will fulfill the third and final year of their 2005 bid. (Powell Tree Care will trim 3,000 Village-owned parkway trees in Village Leaf Sections 6 and 9. (Powell Tree Care has a long-standing relationship with the Village and trims trees professionally according to Nurseryman standards. (A report from the Director of Public Works, recommending approval, is attached.) L) Consideration to concur with the Village Manager's prior emergency authorization and award a service contract to Inland Detroit Diesel Allison of Carol Stream, IL to rebuild the transmission on the Fire Department's 100' Pierce Tower Truck in the amount of$12,500. (The work has already been completed as this was determined to be an emergency repair by the Village Manager. (The transmission to the Fire Department's 100 Pierce Tower Truck was blown and thus required the emergency repair in order for the truck to be placed back in service.) M) Consideration of the following: • to award a professional services contract to SRBL Architects of Deerfield, IL for Phase 1, Conceptual Design for the renovation of the Council Chambers in an amount not to exceed $15,000 from the Capital Projects fund; and • to award a professional services contract to SRBL Architects of Deerfield, IL for Phase 2, Design, Documentation, and Construction Administration for the renovation of the Council Chambers in an amount not to exceed$25,000 from the Capital Projects Fund. (SRBL is the architect for the Village's new Administration & Public Safety Complex construction project. (SRBL has provided exceptional services during this project. 0 0 Addendum 01/08/08 • 2 (During Phase 1, Conceptual Design, SRBL will create a conceptual design of the new Council Chambers along with cost estimates and concept documentation for presentation to the Village Board. (During Phase 2, Design, Documentation, and Construction Administration they will be responsible for the development of the concept and preparation of bidding documents. This phase also includes the services associated with the Construction Administration. (It is anticipated that the construction work will take place over the summer months during the 2008 calendar year.) c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Boffice, Cavallini, Cech, Miller, Knickerbocker, Schmidt, Tromp, Roan, Walsh (7)