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Home My WebLink AboutAGENDA - 01/22/2008 - VILLAGE BOARD AGENDA Next ORD: 3155 (3157) Next RES. 7-08 (8-08) Recess: 8 p.m. AGENDA REGULAR VILLAGE BOARD MEETING January 22, 2008 7:00 p.m. AMENDED 1. Call to Order 2. Pledge of Allegiance Invocation(Youth Minister Jeremiah Clapper, Elk Grove Baptist Church) 3. Approval of Minutes of January 8, 2008 4. Mayor and Board of Trustees'Report 5. Accounts Payable Warrant: January 22, 2008 /$962,979.18 6. CONSENT AGENDA A) Consideration of a request from the following entity to waive the Village's annual alarm license fee for the period January 1, 2008 through December 31, 2008: Requesting Entity Number of Alarms Total Waiver Request Elk Grove Park District 7 $175.00 Total 7 $175.00 (The regular alarm license fee is $25 per location. (It has been past practice of the Village Board to grant fee waivers for non- profit and government organizations. (A report from the Assistant to the Finance Director, recommending approval, is attached.) B) Consideration to reject all contractor bidders for the elevator work required in the new Administration & Public Safety Complex. (MTI solicited five (5) potential bidders and received three (3) pre- qualification packages for trade bidders. (The Village received three (3) bid proposals. Of that, one (1) did not have a bid security and the other two (2) bidders sent a proposal for elevators that could not work unless the Village changed the floor plan layout design. (A report from the Chief of Police, recommending approval, is attached.) ' Agenda for VB Meeting#2-08 • 2 C) Consideration to award contracts to the following organizations to be administered by MTI for the new Administrative and Public Safety Complex. • J&E Duff of West Chicago, IL as the lowest responsive and responsible bidder for the masonry work for the Administrative and Public Safety Complex in an amount of$1,494,700.00; • Al Roofing Company of Elk Grove Village, IL as the lowest responsive and responsible bidder for the roofing work for the Administrative and Public Safety Complex in an amount of$781,750.00; • Anderlock, Inc. of Plainfield, IL as the lowest responsive and responsible bidder to provide skylights for the Administrative and Public Safety Complex in an amount of$46,500.00; • Gateway Inc. of St. Charles, IL as the lowest responsive and responsible bidder to provide glass/aluminum for the Administrative and Public Safety Complex in an amount of$674,950.00; • Action Target of Provo, UT as the lowest responsive and responsible bidder for the pistol range of the Administrative and Public Safety Complex in an amount of$625,735.00; • Oak Brook Mechanical Services of Elmhurst, IL as the lowest responsive and responsible bidder for the HVAC for the Administrative and Public Safety Complex in an amount of$2,185,000.00; and • Wood Dale Electrical Contractor of Wood Dale, IL as the lowest responsive and responsible bidder for the electrical for the Administrative and Public Safety Complex in an amount of$2,794,500.00. (MTI solicited and received 58 pre-qualification packages for trade bidders. (The Village received twenty-five(25)bid proposals for Phase IV work. (The seven (7) lowest trade bidders were subsequently interviewed to verify that the scope of work included in their bid proposal was in compliance with the plans, specifications, and contract documents. (A total of $32,00.0.00 was added to the original pistol range contract of $593,735.00 as the Police Department is recommending that the full containment canister system (Alternate A) be included. The total recommendation with Alternate A is $625,735.00. (In all, a total of $8,603,135.00 is being recommended for contract award. This total is $2,471,865.00, or 22.3%, below the project estimate for Phase IV bidding. (A report from the Chief of Police,recommending approval, is attached.) D) Consideration to adopt Resolution No. 7-08 (attached) authorizing the participation in the Northern Illinois Municipal Electric Cooperative (NIMEC) to bid electrical service and authorizing the Village Manager to approve a contract with the lowest cost electricity provider. Agenda for VB Meeting*2-08 • 3 (In November of 2006, Elk Grove joined the Northern Illinois Municipal Electric Cooperative (NIMEC) to jointly purchase electricity from a third-party vendor in response to the deregulation of this industry. (In December of 2006 we obtained a contract to purchase electricity from Constellation Energy through May of 2008. (NIMEC is preparing to seek competitive pricing for electricity for the period of June 1, 2008 through May 31, 2009.) (Similar to 2006, the Villager Manager's authorization is needed due to the fact that once the Village is notified of the rates, the Village is required to accept the market-price bid within 24 hours of submittal that the offer expires. (By pooling the energy needs of members of the cooperative, NIMEC will be able to secure more competitive pricing based on higher volumes than can be provided individually to a single municipality.) (A report from the Director of Public Works, recommending approval, is attached.) E) Consideration to adopt Ordinance No. 3155 (attached) amending section 3-1-6 license fees of the Elk Grove Village code amending the license fee for food delivery vehicles. (The current fee structure for food delivery vehicles has been updated due to the vast increase in the number of food delivery vehicles in the past several years. (The amended ordinance conforms to the Village's current fee structure being utilized by the Village's licensing inspectors. (The new fee structure is based on the amount of stops made by the food delivery vehicles in the Village. (A report from the Village Attorney, recommending approval, is attached.) F) Consideration to adopt Ordinance No. 3156 (attached) granting a variation of section 3-7:D.3 of the zoning ordinance to permit the construction of a fence which would extend approximately fifteen feet (15') beyond the line extended from the nearest front corner of the principal building located on the adjacent single-family lot for property located at 1886 Gibson. (This item was discussed at the January 8, 2008 Village Board meeting and currently appears as Unfinished Business under the Village Attorney.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue b. Water Meter Replacement Program Agenda for VB Meetin*2-08 • 4 9. JUDICIARY, PLANNING AND ZONING COMMITTEE-Trustee Lissner a. Single-Family Rental Housing Regulations 10. PERSONNEL COMMITTEE- Trustee Feichter a. Health Insurance 11. RECYCLING&WASTE COMMITTEE -Trustee Franke 12. INFORMATION COMMITTEE-Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Improvements to Street Signs c. Lively Blvd.—Touhy to Devon d. Devon&Arlington Heights Intersection Improvements e. Landmeier&Arlington Heights Intersection Improvements f Oakton&Arlington Heights Intersection Improvements 14. YOUTH COMMITTEE - Trustee Prochno 15. PARADE COMMITTEE - Trustee Czamik -- 16. PLAN COMMISSION -Village Manager Rummel a. PC Docket 07-1 Public Hearing to consider annexation and rezoning to A-2 Multiple Family Residence District of approximately 4.7 acres and re-subdivision of property into individual lots for the construction of townhomes with various requests for variations from the Village Code at property located on Meacham Road, south of Biesterfield Road (P.H. June 20, 2007) (cont'd. to August 2007 — TBA) 17. ZONING BOARD OF APPEALS -Village Manager Rummel a. ZBA Docket 08-1 Variation request to permit the construction of a new fence extending fifteen feet (15'0") beyond a line extended from the nearest front corner of the principle building located on the adjacent single-family lot on property located at 812 Schooner Lane, Elk Grove Village, IL (PH 01-03-08) (cont'd. to 1- 17-08) 18. REPORTS OF OTHER BOARDS COMMISSIONS &COMMITTEES a. Cable Television Committee-Trustees Petri/Lissner b. Health& Community Services Board- Trustee Czarnik c. Liquor Commission -Mayor Johnson d. Special Events Committee -Mayor Johnson e. O'Hare Update -Mayor Johnson f. Bike Race Update—Mayor Johnson • 0 Agenda for VB Meeting 01-22-08 5 g. Administrative/Public Safety Complex Construction—Mayor Johnson h. Massage Parlors 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD None VILLAGE ATTORNEY a. Direct the Village Attorney to prepare an Ordinance granting a variation to the Zoning Ordinance to permit the construction of a fence which would extend approximately fifteen feet beyond the line extended from the nearest front corner of the principal building located on the adjacent single-family lot for property located at 1886 Gibson, Elk Grove Village Illinois (ZBA Docket 08-1). 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson(2), Czarnik, Feichter,Franke,Lissner, Petri,Prochno, Rummel, Roan, Boffice, Cavallini, Cech, Knickerbocker, Miller, Schmidt, Tromp, Jacobsen, Walsh (7)