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HomeMy WebLinkAboutAGENDA - 12/03/2001 - VILLAGE BOARD w r Next ORD: 2867 (2872) Next RES. 45-01 (47-01) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING December 3, 2001 1. Call to Order 2. Invocation (Rev. Rodney L. Pickett, Pastor, Wesleyan Community Church) 3. Approval of Minutes of November 13, 2001 4. Mayor and Board of Trustees ' Report 5. Accounts Payable Warrant: December 3, 2001 6 . CONSENT AGENDA A) Consideration to grant a variation from the Village Code, Section 8-12B-1-ID (Easements) to permit the construction of a shed which will encroach five (5) feet into a fifteen (15) foot public utility easement at 1013 Florida Lane, Elk Grove Village. (The property owners of 1013 Florida Lane are seeking a variation to construct a shed within a public utility easement. Commonwealth Edison, NICOR, Ameritech, and AT&T Broadband have written letters granting permission to encroach upon the easement. (The Engineering Department has field checked this location for conflicts with Village-owned utilities within the easement, found no Village-owned utilities in the easement, and have no indication that the Village will be utilizing this easement in the future. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) B) Consideration to extend an existing contract with Avalon Petroleum, Tinley Park, IL to provide gasoline and diesel fuel for Village vehicles for the period December 1, 2001 through November 30, 2002 in a total contract amount not to exceed $250, 000. (Avalon Petroleum was awarded this contract for the period December 1, 1998 through November 30, 1999 with the option to annually extend the contract for five (5) one- year periods. Avalon has agreed to keep the costs unchanged from the last contract year. (The Village has maintained a successful working relationship with Avalon for eight years and has found their services to be satisfactory. (Reports from the Finance Director and Director of Public Works, recommending approval, are attached. ) Agenda for VB Meeting 12-03-01 2 C) Consideration of the following: • to waive the formal bidding process and award a contract to Pierce Manufacturing Inc. , Appleton, WI for the purchase and delivery of one (1) 1500 GPM Fire Pumper in an amount not to exceed $368, 996; and • to declare the 1986 Spartan 1250 GPM as surplus property. (The FY 01/02 Budget includes funds for replacing a Fire Apparatus Pumper. (The base amount for the pumper is $368, 108. However, some modifications will need to be included for a contract amount of $375, 000 minus $6, 004 for prepayment, resulting in a total contract amount to not exceed $368, 996. (The Northwest Municipal Conference (NWMC) Joint Purchasing bid a Fire Pumper and approved a one-year fire apparatus contract with LuVerne/Jimmy Diesel as the lowest responsible bidder. However, the NWMC recognizes that for purposes of standardization of equipment, municipalities may elect to purchase from a vendor other than the lowest responsible bidder. Therefore, the NWMC is offering Pierce Manufacturing as an alternative supplier for municipalities electing not to proceed on a low bid basis due to their own needs. Elk Grove Village has been standardizing on Pierce Manufacturing apparatus. (The NWMC estimates at least an 111 cost savings by purchasing the pumper through the Conference's bid. (Sufficient funds are budgeted and available in the Capital Replacement Fund. (A report from the Director of Finance and Fire Chief, recommending approval, are attached. ) D) Consideration to authorize payment of $1, 560. 00 in dues to the Illinois Municipal League for Fiscal Year 2001-2002. (The dues amount reflects a 3.3% increase from last year's payment of $1,509. (The Illinois Municipal League (IML) represents municipalities on legislation pending before the General Assembly. In addition, the Village dues payment includes subscriptions to the Illinois Municipal Review, a monthly publication that contains articles on programs and findings of member municipalities. (Sufficient funds are budgeted and available for this purpose. ) Agenda for VB Meeting 12-03-01 3 E) Consideration to authorize an increase to the FY 2001-2002 Budget for payments due to contractors for renovation work at the Fire Administration building and Meacham & Greenleaf stations in a total amount of $33, 418.16. (Two budget items related to work at Fire Department facilities were inadvertently not carried over into the current budget. (Artlow Systems was awarded the contract for epoxy flooring during FY 00/01, and payment in the amount of $26, 946. 00 is now due for this work. (Additional expenses totaling $6,472.16 for renovation work at the Fire Administration Building and Meacham and Greenleaf Fire Stations were also not carried over to the current budget. (Reports from the Director of Finance and Fire Chief, recommending approval, are attached. ) F) Consideration of the following: • to waive the formal bidding process; and • to award a contract to Knoll, Inc. , Dallas, Texas, under Federal Government General Services Administration (GSA) contract pricing to furnish and deliver replacement furniture for the Police Department in a total amount not to exceed $22, 021. 01 . (The FY 2001/02 Budget includes funds for Police Department office furniture. The Police Department has standardized on furniture manufactured by Knoll, Inc. The Village has the opportunity to acquire furniture directly from the manufacturer at a decreased cost through the Federal Government's GSA contract. (Sufficient funds are budgeted and available for the purpose. (Reports from the Director of Finance and Chief of Police, recommending approval, are attached. ) G) Consideration to adopt Resolution No. 45-01 (attached) authorizing the Mayor and Village Clerk to execute an intergovernmental agreement and by-laws between the Mutual Aid Box Alarm System (MABAS) Division One Specialized Response Team Association and the Village of Elk Grove Village. (This agreement updates our long-standing fire and rescue mutual aid agreements. (A report from the Fire Chief, recommending approval, is attached. ) Agenda for VB Meeting 12-03-01 4 H) Consideration to adopt Resolution No. 46-01 (attached) to allow more than fifty months of retroactive service credit for elected officials. (The Illinois Pension Code was recently amended to allow elected officials to purchase more than 50 months of qualifying retroactive service if they so choose. (This Resolution would need to be adopted before the end of the calendar year 2001, or the municipality will forever be precluded from this provision of the IMRF pension code. A report from the Director of Finance is attached. ) I) Consideration to adopt Ordinance No. 2867 (attached) rezoning property from B-1 Business District to B-3 Business District and granting certain variations with respect to parking and stacking lanes at property located at 700 East Higgins. (The use of this property will be the operation of a 24-hour Dunkin' Donuts and Togo's Sandwich Restaurant with a drive-thru facility. (Variations are being sought to reduce the number of required drive-thru stacking spaces from twelve (12) to seven (7) spaces, and to reduce the number of required parking spaces from twenty-seven (27) to twenty-six (26) . (This item was discussed at the November 13th Village Board meeting. ) J) Consideration to adopt Ordinance No. 2868 (attached) granting a variation of Section 3-6:D.1 and 7-1 of the Zoning Ordinance to permit the construction of a wood deck which would encroach approximately 2. 0 feet into the required five (5) foot side yard on property located at 601 Dogwood Trail. (This item was discussed at the November 13th Village Board Meeting. ) K) Consideration to adopt Ordinance No. 2869 (attached) authorizing the levy and collection of taxes for the corporate and municipal purposes of the Village of Elk Grove Village for the fiscal year beginning May 1, 2002 and ending April 30, 2003; and (This ordinance authorizes the 2001 property tax levy in the amount of $12, 133, 834. After abating $500,372 for the Library's portion of debt service, the net levy for 2001 will total $11, 628, 462. (According to State statute, this tax levy ordinance must be filed with the County Clerks of Du Page and Cook Agenda for VB Meeting 12-03-01 S Counties no later than December 25, the last Tuesday in December. (A report from the Director of Finance will be available prior to the Village Board meeting. ) �L) Consideration to adopt Ordinance No. 2870 (attached) abating a portion of the 2001 property taxes levied for certain General Obligation Bonds for Series 1993, Series 1994, Series 2001. This ordinance abates a portion of the 2001 property tax levy in the total amount of $500, 372, for the Library's portion of debt service which is included in their annual budget and tax levy request as a reimbursement to the Village. (A report from the Director of Finance will be available prior to the Village Board meeting. ) M) Consideration to adopt Ordinance No. 2871 (attached amending Title 3, Chapter 3, Section 3-3-7, Number of Licenses, of the Village Code of the Village of Elk Grove Village by decreasing the number of Class "A" Liquor Licenses. (This item reduces the number of Class "A" Licenses from 29 to 28. This reduction is needed because Addi 's Unique Catering, Inc. has ceased its retail business. ) 7 . REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. West Side Garage Improvements b. Salt Creek Improvements c. Street Repair Following Sewer Repairs 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill a. Fence Regulations b. Motorist Use Of Cellular Phones C. Tobacco Control Ordinance d. Health Inspection Fees e. Holiday Lighting - Regulations f. Regulations For Accessory Structures/Sheds 10. PERSONNEL COMMITTEE - Trustee Lissner a. Performance Evaluation - Village Manager and Attorney 11 . RECYCLING & WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste Agenda for VB Meeting 12-03-01 6 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation b. Providing Information to Community 13. INDUSTRIAL/COMMERCIAL -REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Higgins/Oakton Landscaping & Improvements b. Landmeier Public Works Facility Additional Landscaping 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. P.C. Docket 01-5 - N. W.corner Ridge & Devon Request for annexation, rezoning and subdivision for a proposed development of 2 lots for an 18, 000 square foot multi-unit office/accessory storage building and a free- standing, sit-down and drive-in restaurant. A Special Use permit is requested to permit a drive-thru use in a B-2 Zoning district (P.H. 09-05-01) (Continued to 10-17-01) (Continued - TBA) b. P.C. Docket 01-6 - Nerge Road, East of Plum Grove Request to rezone 2. 8 acres of vacant land from A-2 multiple family Residence District to R-3 Single-Family Residence District, subdivide for construction of 10 single-family homes and variation for the reduction of required right of way width from 60' to 501 . (PH 9-19-01) 17. ZONING BOARD OF APPEALS - Village Manager Parrin 18. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - Mayor Johnson C. Special Events Committee - Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD a. ZBA Docket 01-23 - 612 Birchwood Avenue Request for a variance which would allow an existing detached garage and storage shed in the rear yard. [Pending JPZ Review of Zoning Ordinance. ] (PH 10-18-01) Agenda for VB Meeting 12-03-01 7 VILLAGE ATTORNEY a. ZBA Docket 01-7 - 700 Higgins Road Direct the Attorney to prepare an ordinance to rezone property at the northeast cornet of Higgins and King from B-1 to B-3 for construction and operation of a Dunkin' Donuts and Togo's store with a drive-thru facility with variations pertaining to drive-thru stacking spaces and the reduction of the number of required parking spaces. b. ZBA Docket 01-24 - 601 Dogwood Trail Direct the Village Attorney to prepare an ordinance for a variation to construct a wood deck that would encroach 4.29 feet into the required 5. 0 sideyard. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)