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HomeMy WebLinkAboutAGENDA - 10/30/2001 - VILLAGE BOARD Next ORD: 2859 (2864) Next RES. 42-01 (42-01) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING October 30, 2001 1. Call to Order 2. Invocation (Rev. Arthur Fagan, Pastor, Queen of the Rosary Parish) 3. Approval of Minutes of October 9, 2001 4. Mayor and Board of Trustees ' Report 5. Accounts Payable Warrant: October 30, 2001 / $1, 629, 149.90 6 . CONSENT AGENDA A) Consideration to grant a variation from the Village Code, Section 8-12B-1-1D (Easements) to permit the construction of a shed which will encroach ten feet into a 20-foot public utility easement at 1218 Chester Lane, Elk Grove Village. (The property owners of 1218 Chester Lane are seeking a variation to construct a shed within a public utility easement. Commonwealth Edison, NICOR, Ameritech, and AT&T Broadband have written letters granting permission to encroach upon the easement. (The Engineering Department has field checked this location for conflicts with Village-owned utilities within the easement, found no Village-owned utilities in the easement, and have no indication that the Village will be utilizing this easement in the future. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) B) Consideration of a request from Starbucks to approve new signage at the Dominick's store in the Elk Grove Town Center. (The proposed building signage was not indicated on the Town Center building signage plans approved by the Village Board on February 28, 1997. (The proposed plan shows an internally illuminated "Starbucks Coffee" sign over the entrance doors on the northwest side of the building totaling 42 square feet. The total area of the proposed building signage does not exceed the allowable area permitted by the Village's sign regulations. (A report from the Director of Engineering & Community Development is attached. ) Agenda for VB Meeting 10-30-01 2 C)Consideration of the following: • to approve the Balancing Change Order for the ICRC Lively Boulevard and Higgins Road Traffic Signal Modifications for a net decrease of $6,342. 95; and • to approve a Final Pay Estimate of $25,257. 05 for this project. (The contractor for this project, Pinner Electric Inc. , has completed all work related to the traffic signal modifications at Lively Boulevard and Higgins Road. The Department of Engineering & Community Development has inspected and accepted the improvements. (The project was completed at a total cost of $25,257. 05, which is $6,342. 95 less than the bid price of $31, 600. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) D) Consideration to award a purchase contract to Cargill, Inc. , North Olmsted, OH, to provide 3, 900 tons of road salt at a total contract amount not to exceed $124, 605. (The State of Illinois determined that Cargill, Inc. , was the lowest responsive and responsible bidder for a rock salt contract, and under the joint purchasing agreement with the State of Illinois, the Village can take advantage of this bid. Cargill 's contracted price per ton is $31. 95, representing a 240 increase from last year's contract. (Last year's salt usage depleted many of the suppliers' stored salt, which increased the price for this year. (Under the contract, the Village is not required to accept 1000 of the amount ordered, but must purchase at least 700 of the estimated need. The Village estimated 3, 900 tons will be needed for the approaching winter season, so the Village will need to purchase at least 2, 730 tons. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) E) Consideration of the following: • to approve the Balancing Change Order for the ICRC Spring 2000 - Lighting Improvement program for a net decrease of $21, 952.50; and • to approve a Final Pay Estimate of $330, 512 for this project. Agenda for VB Meeting 10-30-01 3 (The contractor for this project, J.F. Edwards Construction Company, has completed all work related to the 2000 - Spring Lighting Improvement program. The Department of Engineering & Community Development has - inspected and accepted the improvements. (The project was completed at a total cost of $330,512. 00, which is $21, 952.50 less than the bid price of $352, 464.50. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) F) Consideration of the following: • To waive the formal bidding process; and • To authorize a construction contract to Fisher Commercial Construction, Arlington Heights, IL to provide corrective roof work in the amount of $20, 604.17 at the Oakton Fire Station and/or corrective brick work at the Oakton Fire Station in the amount of $21, 742. 07 with all funds to be paid from construction bond proceeds and the contract award being subject to the bonding company accepting Fisher's proposal . (Fisher Construction was the replacement General Contractor on the Fire Station and Training Facility. Fisher provided satisfactory work on this project and several other Fire Department projects. (There are two (2) punch list items remaining on the Oakton Fire Station project. Those items are roof repairs and lintel repair work over the brickwork. Fisher is familiar with the work having completed the general contractor work and Fisher provided a cost quotation to complete the repair work after meeting on-site with the construction manager. The repair work is to be paid from the proceeds of the construction bond. If Fisher gets approved for both contracts, the contract amount would be $42, 346.24. (Fisher's price quote is valid until December 2001 at which time winter weather costs will be added to the quote. Special counsel is communicating with the bond company to ensure that they find the proposal acceptable and that they will be funding the work immediately to avoid winter weather costs. In the alternative, the bond company can hire its own contractor to perform the repairs. (The Village will only let the contract to Fisher Construction if the bonding company agrees to fund the work of Fisher Construction. Agenda for VB Meeting 10-30-01 4 (A report from the Fire Chief, recommending approval, is attached. ) G) Consideration to adopt Ordinance No. 2859 (attached) amending Section 6-5-2 of Chapter 5, Animals and Animal Control, of the Village Code of the Village of Elk Grove Village. (This item is recommended by the Board of Health. (This amendment adds specific animals such as pigs and chickens which are prohibited in residential areas. The current code prohibits keeping "livestock and poultry" without reference to specific animals. ) H) Consideration to adopt Ordinance No. 2860 (attached) granting a variation of Section 3-6:D.4 of the Zoning Ordinance to permit an above ground swimming pool and a surrounding deck to be located 2.5 feet into the required 8 foot setback along the rear property line and 2 feet into the required 8 foot side property line on property located at 1808 Maryland Drive, Elk Grove Village. (This item was discussed at the October 9 Village Board meeting and currently appears under unfinished business of the Village Attorney. ) I) Consideration to adopt Ordinance No. 2861 (attached) granting a variation of Section 3-6:D. 4 of the Zoning Ordinance to permit the existence of a swimming pool which encroaches approximately 1.5 feet from the rear lot line on property located at 43 Forest Lane, Elk Grove Village. (This item was discussed at the October 9 Village Board meeting and currently appears under unfinished business of the Village Attorney. ) J) Consideration to adopt Ordinance No. 2862 (attached) amending Section 3-5A-1a of the Village Code as it pertains to adopting the Food Service and Retail Store Sanitation Code, thereby adopting Sub-paragraph c pertaining to regulation and requirements for TB screening. (This item is recommended by the Board of Health to improve compliance with the Village's tuberculosis screening requirements as it pertains to restaurant workers. (A report from the Health Coordinator is attached. ) Agenda for VB Meeting 10-30-01 S K) Consideration to adopt Ordinance No. 2863 (attached) amending Chapter 5 Plants and Weeds of Title 4 Health of the Village Code by amending restrictions and regulations pertaining to noxious weeds and height restrictions for weeds and grass on properties in the Village. (This item amends the Village's plant and weed regulations by replacing specific species of plants with a general definition of what types of plants are prohibited. In addition, it revises grass height restrictions to establish a maximum grass height of 6" on developed properties and 8" for vacant properties. ) 7 . REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. West Side Garage Improvements b. Salt Creek Improvements c. Street Repair Following Sewer Repairs 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill a. Fence Regulations b. Motorist Use Of Cellular Phones C. Tobacco Control Ordinance d. Health Inspection Fees e. Holiday Lighting - Regulations 10. PERSONNEL COMMITTEE - Trustee Lissner a. Performance Evaluation - Village Manager and Attorney 11. RECYCLING & WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Higgins/Oakton Landscaping & Improvements b. Landmeier Public Works Facility Additional Landscaping 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. PC Docket 01-5 N. W. corner Ridge & Devon Agenda for VB Meeting 10-30-01 6 Request for annexation, rezoning and subdivision for a proposed development of 2 lots for an 18, 000 square foot multi-unit office/accessory storage building and a free standing, sit-down and drive-in restaurant. A Special Use permit is requested to permit a drive-thru use in a B-2 Zoning district (P.H. 09-05-01) (Continued to 10-17-01) (Continued - TBA) b. P.C. Docket 01-6 - Nerge Road, East of Plum Grove Request to rezone 2.8 acres of vacant land from A-2 multiple family Residence District to R-3 Single-Family Residence District, subdivide for construction of 10 single-family homes and variation for the reduction of required right of way width from 60' to 501 . (PH 9-19-01) C. PC Docket 01-7 700 Higgins Road. Request to rezone the northeast corner of Higgins Road and King Street from B-1 Business District to B-3 Business District for a 24-hr. Dunkin Donuts and Togo's Sandwich Restaurant with drive-through facility. Variations regarding stacking spaces and size of required off-street loading space. (PH 10-3-01) (Continued to 11-7-01) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 01-22 - 603 Oakton Street Request for a variance to construct a covered porch which would encroach approximately 7. 72 feet into the required front yard. (PH 10-18-01) b. ZBA Docket 01-23 - 612 Birchwood Avenue Request for a variance which would allow an existing detached garage and storage shed in the rear yard. (PH 10-18-01) C. ZBA Docket 01-24 - 601 Dogwood Trail Request variation to construct a wood deck that would encroach approximately 4.29 feet into the required 5. 0 foot sideyard. (PH 11-01-01) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - Mayor Johnson C. Special Events Committee - Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD Agenda for VB Meeting 10-30-01 7 VILLAGE ATTORNEY a. ZBA Docket 01-19 - 43 Forest Lane Direct the Village Attorney to prepare an ordinance for a variation to maintain an existing swimming pool located approximately 6.5 feet from the rear lot line. b. ZBA Docket 01-20 - 1808 Maryland Drive Direct the Village Attorney to prepare an ordinance for a variation to permit a deck surrounding an above-ground pool to encroach 2.5 feet into the required setback along the rear property and 2. 0 feet into the required setback along the side property line. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)