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Home My WebLink AboutAGENDA - 10/09/2001 - VILLAGE BOARD Next ORD: 2858 (2859) Next RES. 39-01 (42-01) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING October 9, 2001 1. Call to Order 2. Invocation (Rev. Thomas G. Smith, Deacon, St. Nicholas Episcopal Church) 3. Approval of Minutes of September 25, 2001 4. Mayor and Board of Trustees ' Report 5. Accounts Payable Warrant: September 30, 2001 $191, 881.47 October 9, 2001 $601, 437.54 6 . CONSENT AGENDA A) Consideration to award a contract to Trafftech, Inc. , Port Washington, WI, to furnish and deliver an ETS Pro sign design system and accessories in a total contract amount not to exceed $17,265. 00 (RFP documents were obtained by 11 vendors of which five submitted proposals. Upon review, the proposal submitted by Trafftech was determined to be the most responsive and responsible. (Trafftech has a local representative to provide support services, and a product demonstration proved this equipment to be used simply and effectively. (Sufficient funds are budgeted and available for this purpose. One-half of the purchase price will be paid from the ICRC Fund because this equipment will, in part, be used for manufacturing new street name signage under the ICRC program. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) B) Consideration of the following: • to waive the formal bidding process; and • to award a contract to Decatur Electronics, Inc. , under a State of Illinois Joint Purchasing Agreement to furnish and deliver 23 HI-8mm In-car Video Recording systems and accessories in a total contract amount not to exceed $89, 789. 00. (The Village was awarded a State and Federal grant for the acquisition and installation of video recording equipment in each of its 23 marked Police vehicles. 1 Agenda for VB NIL�etin 10-09-01 � 2 g g (After researching available video systems, the Police Department determined that the most desirable system is the Decatur HI-8mm system, which is available at favorable pricing under a State of Illinois purchasing agreement. (This purchase will include accessory equipment such as video tapes and a monitor. The remaining funds from the $104,539 grant total will be used for installation of the cameras, and purchase of storage lockers for the tapes and cleaning equipment. Sufficient funds are budgeted and available for this purpose. (Reports from the Finance Director and Chief of Police, recommending approval, are attached. ) C) Consideration to increase an existing contract with RAI Concrete, Inc. , Carol Stream, IL, for the 2001 Private Participation Concrete Replacement Program from $98, 630. 00 to $172, 886. 77. (The Village Board awarded this contract on June 12,2001. The contract amount was in part based on estimates of private participation. Participation has exceeded estimates and residential work under this program requires a contract increase of $74,256. 77. (The increase will not result in additional funding responsibilities to the Village. (A report from the Director of Public Works, recommending approval, is attached. ) D) Consideration to adopt Resolution No. 39-01 (attached) establishing meter testing changes pursuant to Section 7- 2-4:E of the Village Code of the Village of Elk Grove Village. (The meter testing charges were last revised in 1980 (Resolution 70-80) . (This item updates the Village's fees to reflect actual costs incurred. ) E) Consideration to adopt Resolution No. 40-01 (attached) determining the appropriateness for Class 6(B) status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2001 for certain property located at 700 Touhy Avenue, Elk Grove Village, IL. (Tri-Tech Industries is intending to substantially renovate a building that has been vacant for more than 24 consecutive months. (The 6(B) property tax incentive allows a property tax assessed valuation reduction from 36% to 160 of the fair market value for a ten-year period. The Class 6 (B) status applies to substantial new construction. i Agenda for VB Aing 10-09-01 3 (A report from the Economic Development Officer, recommending approval, and a written request from the petitioner, are attached. ) F) Consideration to adopt Resolution No. 41-01 (attached) authorizing the depositories of Citizens Bank, CIB Bank, Parkway Bank & Trust, and Citibank and designating certain officials as appropriate signatories. (This ordinance updates the Village's list of designated depositories for Village funds by adding to the list Citizens Bank, CIB Bank, Parkway Bank & Trust, and Citibank. (The Mayor, Village Manager, Village Clerk, Village Treasurer, and Assistant Treasurer are designated signatories on the accounts named above. (This Resolution is applicable to the Elk Grove Village Investment Account. (A report from the Director of Finance, recommending approval, is attached. ) G) Consideration to adopt Ordinance No.2858 (attached) granting a variation of Section 3-6:D. 6 of the Zoning Ordinance to permit the construction of a storage shed to be located approximately 50 feet from the front lot line on property located at 1399 Hodlmair Lane, Elk Grove Village. (This item was discussed at the September 251h Village Board meeting and currently appears under unfinished business of the Village Attorney. ) 7 . REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. West Side Garage Improvements b. Salt Creek Improvements c. Street Repair Following Sewer Repairs 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill a. Fence Regulations b. Motorist Use Of Cellular Phones C. Tobacco Control Ordinance d. Health Inspection Fees e. Holiday Lighting - Regulations 10. PERSONNEL COMMITTEE - Trustee Lissner a. Performance Evaluation - Village Manager and Attorney Agenda for VB Meeting 10-09-01 4 11. RECYCLING & WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Higgins/Oakton Landscaping & Improvements b. Landmeier Public Works Facility Additional Landscaping 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. PC Docket 01-5 N. W. corner Ridge & Devon Request for annexation, rezoning and subdivision for a proposed development of 2 lots for an 18, 000 square foot multi-unit office/accessory storage building and a free standing, sit-down and drive-in restaurant. A Special Use permit is requested to permit a drive-thru use in a B-2 Zoning district (P.H. 09-05-01) (Continued to 10-17-01) b. P.C. Docket 01-6 - Nerge Road, East of Plum Grove Request to rezone 2. 8 acres of vacant land from A-2 multiple family Residence District to R-3 Single-Family Residence District, subdivide for construction of 10 single-family homes and variation for the reduction of required right of way width from 60' to 501 . (PH 9-19-01) C. PC Docket 01-7 700 Higgins Road. Request to rezone the northeast corner of Higgins Road and King Street from B-1 Business District to B-3 Business District for a 24-hr. Dunkin Donuts and Togo's Sandwich Restaurant with drive-through facility. Variations regarding stacking spaces and size of required off-street loading space. (PH 10-3-01) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 01-19 - 43 Forest Lane Request for variation to maintain an existing swimming pool which is located approximately 6.5 feet from the rear lot line. (PH 9-20-01) b. ZBA Docket 01-20 - 1808 Maryland Drive Request for variation to permit a deck surrounding an above- ground pool to encroach 2.5 feet into the required 8. 0 foot setback along the rear property line, and 2. 0 feet into the required 8. 0 foot setback along the side property line. (PH 10-4-01) Agenda for VB Meeting 10-09-01 S C. ZBA Docket 01-21 - 1042 Elmwood Lane Request for a variance to maintain an existing shed which is located approximately 36 feet from the front lot line. (PH 10-4-01) d. ZBA Docket 01-22 - 603 Oakton Street Request for a variance to construct a covered porch which would encroach approximately 7. 72 feet into the required front yard. (PH 10-18-01) e. ZBA Docket 01-23 - 612 Birchwood Avenue Request for a variance which would allow an existing detached garage and storage shed in their rear yard. (PH 10-18-01) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - Mayor Johnson C. Special Events Committee - Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY a. ZBA Docket 01-18 - 1399 Hodlmair Lane Direct the Village Attorney to prepare an ordinance for a variation to construct a storage shed. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)