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HomeMy WebLinkAboutAGENDA - 09/11/2001 - VILLAGE BOARD/RESCHEDULED TO 9/13/2001 ADDENDUM to Regular Village Board Agenda September 11, 2001 8:00 P.M. 6. CONSENT AGENDA (continued) K) Consideration of the following: • to waive the formal bidding process; and • to award a contract to Police Products Corporation, Wyckoff, NJ for the purchase and delivery of an ultrasonic Weapon's Cleaning System in a total contract amount not to exceed $14, 233 . 84. (The FY 01/02 Budget includes funding for the acquisition of a weapons cleaning system to improve the Police Department's cleaning process and eliminate the need for regular manual cleanings. (After reviewing products available on the market, the Police Department determined that the only product available to clean weapons in a safe manner is the ultrasonic system manufactured by Crest Ultrasonic Corporation. Police Products Corporation is the exclusive distributor for Crest Products. (Sufficient funds are budgeted and available for this purpose. (Reports from the Director of Finance and Chief of Police, recommending approval, are attached. ) • Addendum 09/11/01 2 L) Consideration of a request from the Rotary Club of Elk Grove Village to waive the $10 annual license fee for a raffle license. (The Rotary Club hosts raffles at its weekly meetings. To do so, they are required to have a raffle license issued by the Village. As a not-for- profit agency, the Rotary Club requests a waiver of the license fee. The Village Board has traditionally waived license fees for not-for-profit agencies. ) M) Consideration to adopt Resolution No. 38-0 (attached) authorizing the Mayor and Village Clerk to execute a letter of understanding (amending Resolution No. 17- 01 Ground Lease Agreement) authorizing PrimeCo PCS to assign partial ownership interest of wireless communication assets to Chicago 20MHZ, LLC (676 Meacham Road) . (On March 27, 2001, the Village Board executed a ground lease agreement with PCS PrimeCo to install wireless antennas onto the monopole constructed by Sprint PCS at the Meacham Fire Station, 676 Meacham Road. (PrimeCo recently joined Verizon Wireless, ad its assets have been assigned to Chicago 20MGz, LLC, a Delaware limited liability company. This item will formally amend the ground lease agreement accordingly. ) N) Consideration to adopt Ordinance No. 2850 (attached) granting a variation of Section 3-6:B pertaining to front yard regulations in order to permit the installation of a swimming pool that would encroach into the 25-foot required front yard (Virginia Drive) on property located at 994 Wisconsin Lane, Elk Grove Village. (This item was discussed at the August 14, 2001 Village Board meeting and currently appears on the Agenda as Unfinished Business of the Village Attorney. ) Addendum 09/11/01 3 O) Consideration to adopt Ordinance No. 2851 (attached) granting a variation of the Zoning Ordinance pertaining to structures in the side yard setback area to permit the construction of a detached garage on property located at 506 Brynhaven Court, Elk Grove Village. (This item was discussed at the August 14, 2001 Village Board meeting and currently appears on the Agenda as Unfinished Business of the Village Attorney. ) P) Consideration to adopt Ordinance No. 2852 (attached) granting a variation of Section 7A-1 :B3-b of the Zoning Ordinance pertaining to the location of closed fences to permit the installation of a fence that would be located three (3) feet and encroach ten (10) feet up the north side of the house's rear corner on property located at 1835 Maine Drive. (This item was discussed at the August 14, 2001 Village Board meeting and currently appears on the Agenda as Unfinished Business of the Village Attorney. ) C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8) t Next ORD: 2849 (2850) Next RES. 38-01 (38-01) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING September 2001 1. Call to Order J3 2. Invocation (Rev. Rodney L. Pickett, Pastor, Wesleyan Community Church) 3. Approval of Minutes of August 14, 2001 4 . Mayor and Board of Trustees ' Report S. Accounts Payable Warrant: August 31 $329,247. 02 September 11, 2001 $878, 049. 43 6 . CONSENT AGENDA A) Consideration to cancel the October 23 Village Board meeting and reschedule it to October 30, 2001. (Due to a delegation trip to Elk Grove 's Sister City, Termini Imerse, in mid-October, the Village Board meeting will need to be rescheduled. ) B) Consideration of the following: • To waive all business license fees and related fees associated with the Elk Grove Chamber of Commerce for the "Octoberfest" fundraiser being held October 4th in the amount of $2, 100; and • To waive the business license fee associated with the Prince of Peace United Methodist Church for their Pumpkin Patch Fundraiser being held October 11th through October 31s: in the amount of $100. (The Chamber's "Octoberfest" will be held at the Lutheran Church of the Holy Spirit from 5:00 p.m. until 9:00 P.M. A fee of $2, 000 would be waived for a Liquor D License (serving beer) and $100 for a Food Dealer License. (A fee of $100 would be waived for the Pumpkin Patch Fundraiser to permit the Prince of Peace pumpkin sale. (It has been past practice for the Village Board to waive fees for not-for-profit agencies. ) C) Consideration of a request (attached) from South Central Industries, Inc. , 2351 East Devon Avenue, to hold an annual Christmas Warehouse Sale during business hours from November 23, 2001 through December 23, 2001. Agenda for VB Meeting 09-11-01 2 (South Central Industries held this event in 1999 and 2000 with no negative impacts on parking or neighboring property owners. (Village Board approval is required because more than 20% of the floor area of this industrial building will be used for retail sales open to the general public. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) D) Consideration to waive the building permit fees to the Elk Grove Village Public Library in the amount of $10. 00 for minor building renovations. (It has been past practice for the Village Board to waive fees for not-for-profit agencies. ) E) Consideration of the following: • to waive the formal bidding process; and • to award a professional service contract to Kamp/Synergy and Associates, Inc. , of Wauwatosa, Wisconsin for the replacement of float controls at four (4) lift stations and an installation of a level sensor and control equipment for the Route 83 Lift Station Rehabilitation project at a cost not to exceed $27, 080. (The connection of the control system to the current Supervisory Control and Data Acquisition allows the monitoring of the lift stations and alerts operators to problems or alarm conditions. (Kamp/Synergy designed and programmed the existing software now operating the water system, and the Public Works Department is satisfied with the performance of service. (A report from the Director of Finance, recommending approval, is attached. ) F) Consideration to award a professional service contract to Brown Traffic Products, Inc. , of Northbrook, IL for the purchase of thirty-one (31) emergency vehicle pre-emption devices to be installed in Police vehicles in an amount not to exceed $26, 850. 00. (The pre-emption equipment will allow Police Department vehicles to seize control of the traffic control devices and proceed through the intersections in a safe manner. (The traffic pre-emption devices are currently installed in all of the Fire Department emergency vehicles Agenda for VB Meeting 09-I1-01 3 and traffic signals throughout the Village. By installing the same equipment in the Police Department vehicles, the Village will maintain consistency and standardization. (A report from the Director of Finance, recommending approval, is attached. ) G) Consideration to award a professional service contract to Eugene A. De St. Aubin & Brothers, Inc. , of Kirkland, IL to furnish and plant 150 deciduous shade trees in an amount not to exceed $38,500. (Bid documents were obtained by fourteen potential bidders, of which two submitted bids. (The Public Works Department reviewed the bids received, as well as the qualifications of the bidders, and determined that Eugene A. De St. Aubin & Brothers were the lowest and most responsive bidder. (The trees were divided into groups to provide the vendors the opportunity to bid on trees based on available nursery stock and to allow the Village to purchase the lowest bid amount by group. Group A consisted of shade trees of maple and ash varieties and Group B consisted of oak varieties. (Reports from the Director of Public Works and Director of Finance, recommending approval, is attached. ) H) Consideration to award a professional service contract to United Rentals Highway Technologies of Villa Park, IL for the fabrication and installation of street name and numeral signs within the Business Park in an amount not to exceed $7, 969.50. (A total of three (3) contractors obtained bids and to United Rentals Highway Technologies (formerly Warning Lights Industries) was determined to be the lowest responsive and responsible bidder. (United Rentals Highway Technologies has fabricated sign panels for the Village and have performed numerous signing contracts for the State and area municipalities. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) I) Consideration of the following: • To waive the formal bidding process; and • To award a sole source purchase contract to Fireground Supply, Inc. , of Glen Ellyn, IL to furnish and deliver 104 fire helmets, 107 passport shields with inserts, and 41 specialized inserts in a total contract amount Agenda for VB Meeting 09-11-01 4 not to exceed $22,290 from the Foreign Fire Insurance Fund. (The FY 01/02 Budget includes $30, 000 in the Foreign Fire Insurance budget for the purchase of 100 helmets. Fireground Supply, Inc. is the only responsive and responsible supplier of these products. (Four additional helmets were added to the order to serve as replacement equipment as needed. (Sufficient funds are budgeted and available for this purpose. (A report from the Fire Chief, recommending approval, is attached. ) J) Consideration to adopt Ordinance No. 2849 (attached) amending Ordinance Number 2848 by establishing the number of Class D Licenses at six (6) . (The Village adopted Ordinance Number 2848 which reduced the number of Class D licenses from six (6) to five (5) . The actual number of Class D licenses should be reduced from 7 to 6 licenses. ) 7. REGULAR AGENDA A) Consideration of a request (attached) to grant a variation from the Sign Ordinance to permit the installation of three freestanding signs at the Devon Commons Plaza (formerly known as the Rohlwing Grove Shopping Center) . Permitted by Variation Item Proposed Ordinance Requested Freestanding 3 2 501 Increase Identification Signs in a Shopping Center Area of Sign 191 Sq.Ft. per 45 Sq. Ft. per 146 Sq. Ft. per Face Face Face Face 382 Sq. Ft. 90 Sq. Ft. 292 Sq. Ft. Total Total Total 3249t Increase Height of Sign 20 Ft. 7 inches 18 Feet 2 Ft. 7 inches 7o Increase Agenda for VB Meeting 09-11-01 5 (There are currently two (2) existing freestanding identification signs, one in front of the Antique Mart along Devon Avenue and the other is located next to the shopping center entrance on Nerge Road. (As part of the redevelopment effort, the Petitioner is seeking permission to erect a third sign with the variations described above. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. West Side Garage Improvements b. Salt Creek Improvements c. Street Repair Following Sewer Repairs 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill a. Fence Regulations b. Motorist Use Of Cellular Phones C. Tobacco Control Ordinance d. Health Inspection Fees 10. PERSONNEL COMMITTEE - Trustee Lissner a. Performance Evaluation - Village Manager and Attorney 11. RECYCLING & WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Higgins/Oakton Landscaping & Improvements b. Landmeier Public Works Facility Additional Landscaping 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. PC Docket 01-4 75 E. Turner Avenue. Request for Special Use Permit to allow a drive-thru facility as part of Advantage National Bank. (P.H. 8-15-01) b. PC Docket 01-5 N. W. corner Ridge & Devon Request for annexation, rezoning and subdivision for a proposed development of 2 lots for an 18, 000 square foot multi-unit office/accessory storage building and a free standing, sit-down and drive-in restaurant. A Special Use Agenda for VB Meeting 09-11-01 6 permit is requested to permit a drive-thru use in a B-2 Zoning district (P.H. 09-05-01) C. P.C. Docket 01-6 - Nerge Road, East of Plum Grove Request to rezone 2. 8 acres of vacant land from A-2 multiple family Residence District to R-3 Single-Family Residence District, subdivide for construction of 10 single-family homes and variation for the reduction of required right of way width from 60' to 501 . (PH 9-19-01) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 01-16 - 728 Easton Lane Request for a variation to construct a room addition which would encroach approximately 5. 75 feet into the 20-foot required rear yard. (PH 8-16-01) b. ZBA Docket 01-17 - 1070 Gregory Ct. Request to construct a room addition which would encroach 4.5 feet into the 20-foot required rear yard. (PH 8-30-01) C. ZBA Docket 01-18 - 1399 Hodlmair Lane Request to construct a storage shed which would be located approximately 50 feet from the front lot line. (PH 9-06-01) d. ZBA Docket 01-19 - 43 Forest Lane Request for variation to maintain an existing swimming pool which is located approprimately 6. 5 feet from the rear lot line. (PH 9-20-01) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - Mayor Johnson d. Special Events Committee - Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY a. ZBA Docket 01-13 - 1835 Maine Drive Direct the Village Attorney to prepare an ordinance for a variation to construct a fence. Agenda for VB Meeting 09-11-01 7 b. ZBA Docket 01-14 - 994 Wisconsin Lane Direct the Village Attorney to prepare an ordinance granting a variation for installation of a swimming pool . c. ZBA Docket 01-15 - 506 Brynhaven Court Direct the Village Attorney to prepare an ordinance for construction of a detached garage that would encroach 2 feet into the side yard setback. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)