Loading...
HomeMy WebLinkAboutAGENDA - 08/14/2001 - VILLAGE BOARD ADDENDUM to Regular Village Board Agenda August 14, 2001 8:00 P.M. 6. CONSENT AGENDA (continued) U) Consideration to award a contract, under a State of Illinois contract to Landmark Ford, Inc. , of Springfield, IL for the purchase of twelve (12) law enforcement vehicles at a cost not to exceed $300,185. (The purchase of these law enforcement vehicles is through a State of Illinois contract. (The contract price for the base unit is $20,283. Various required options and delivery adds $4, 717 per unit, for a unit total of $25, 000. The total cost for twelve (12) units is $300,000, plus one service manual at $185, for a total of $300,185. (Adequate funds are budgeted for this purchase. (A report from the Chief of Police, recommending approval, is attached. ) V) Consideration to award a contract to the lowest responsive and responsible bidder, Vincent Industries, Inc. , Franklin Park, IL for work associated with the ICRC Landscape Improvement Program 2001, in a total amount not to exceed $110,140. 80 from the ICRC Fund. (Bid specifications for -this project were obtained by a total of four contractors, of which three submitted bids. Upon review of the bids submitted, Vincent Industries, Inc. was determined to be the lowest responsive and responsible bidder. (The project entails landscaping enhancements throughout the Business Park, including Pratt from Tonne to Busse, Landmeier from Tonne to Lively, and Lively from Higgins to I-90. Planting is to begin in early September, and to be completed in November. • M Addendum 08*01 2 (Vincent Industries has performed similar projects for the City of Chicago, Elmhurst Park District, and Village of Burr Ridge. (Sufficient funds are budgeted and available for this purpose in the ICRC Fund. (A report from the Director of Engineering & Community Development, recommending approval, is attached. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8) Next ORD: 2844 (2848) Next RES. 35-01 (36-01) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING August 14, 2001 1. Call to Order 2. Invocation (Rev. David F. Stein (Dr. ) , Evangelical Lutheran Church of Holy Spirit) 3. Approval of Minutes of July 17, 2001 4. Mayor and Board of Trustees ' Report 5. Accounts Payable Warrant: July 1, 2001 $486, 484. 02 August 14, 2001 $1, 382, 990. 16 6 . CONSENT AGENDA A) Consideration to grant a waiver of section 8-4-4c of the Village Code to permit a temporary banner sign promoting the Hoe Down event on the stagecoach located at Biesterfield and Wellington. (The Village Board authorization is needed to permit the 8'x 2' temporary banner promoting the Hoe Down event. The banner will be removed no later than September 7, 2001. ) B) Consideration of a request from Super Kmart, 600 Meacham Road, to erect a tent on the parking area located just east of the garden center from Wednesday, July 25 until Saturday August 25, 2001. (The tent will be used to display lawn and garden furniture. (Due to the fact that this request involves the utilization of a temporary structure for outdoor displays, Village Board approval will be required for this "special event. " (This activity is similar to other seasonal displays or events that have been previously approved in the Village's Business Zoning Districts. ) C) Consideration to grant approval of a request from Shinnyo- En to erect one (1) 80' x 140' tent and four (4) 15' x 15' tents to accommodate their opening celebration at 120 East Devon Avenue on September 8, 2001 . (The tents will be used for refreshments, the sale of relgious items, and the temporary storage of luggage. (The petitioners are expecting between 800 and 1, 200 followers to attend the celebration. Agenda for VB Meeting 08/14/01 2 (No parking will be allowed at the site or in the neighborhood. Celebration participants will be brought to the site via shuttle busses operating continuously from nearby hotels. They have also indicated that they will contact the Elk Grove Village Police Department for their assistance, regarding the potential need for traffic control. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) D) Consideration to waive the $10 annual raffle license fee for the following groups: • Alexian Brothers Auxiliary • Christus Victor Lutheran Church • Elk Grove Village Lioness Club • Elk Grove Sheila Ray Senior Center • Elk Grove Village Youth Baseball • Lutheran Church of the Holy Spirit • Queen of the Rosary Parish • Salt Creek PTA (The Village Board has previously waived fees for not- for-profit agencies. ) E) Consideration to authorize a public hearing before the Plan Commission to consider the petition of Patrick Flayers Builders, Inc. , to subdivide & rezone vacant land at 1920 Nerge Road from A-2 to R-3 for the purpose of constructing a total of ten single-family homes. (The petitioner is the contract purchaser of approximately 2. 8 acres of land on Nerge Road, east of Plum Grove Road, and proposes to subdivide into 10 lots for home construction. (After preliminary review, staff voices no significant objections to the proposed use. (With authorization from the Village Board, a public hearing can be scheduled in accordance with the Plan Commission's schedule. ) F) Consideration to authorize a public hearing before the Plan Commission to consider the petition of Third Dunkin Donuts Realty, Inc. , to rezone a lot at the northeast corner of Higgins and King from B-2 to B-3 for the construction of a new Dunkin Donuts store with a drive- thru lane. � w Agenda for VB Meeting 08/14/01 3 (Third Dunkin Donuts Realty, Inc. proposed to construct a new Dunkin Donuts store with a drive-thru lane and additional space for a Togo's sandwich store. (Rezoning the property to B-3 will permit the operation of a drive-thru lane. (The petitioner has completed the preliminary review process, and staff voice no significant objections to the redevelopment plans. (With authorization from the Village Board, a public hearing can be scheduled in accordance with the Plan Commission's schedule. ) G) Consideration to award a professional service contract to 5 Alarm Fire & Safety Equipment of Fort Atkinson, WI for the purchase of Hurst Hydraulic Extrication Equipment in an amount not to exceed $14,462. 00, from Foreign Fire Funds. (The Fire Department is standardized on Hurst equipment for extricating purposes, which will allow the two tools to connect simultaneously. (The Fire Department currently has only one hydraulic rescue tool in service for the entire Village. (The exclusive northern Illinois dealer of Hurst equipment is 5 Alarm Fire & Safety Equipment. (A report from the Director of Finance, recommending approval, is attached. ) H) Consideration to award a professional services contract to the Meetinghouse Companies, Inc. , Elmhurst, IL, for special events planning, rental, installation, and dismantling of theme decor for the Hoe Down event on September 8, 2001 in a total contract amount not to exceed $14, 928.59. (The Meetinghouse Companies developed concepts and designs for a country/western event for the Village. In addition, this company will provide all materials, decorations, and labor for the Hoe Down set-up. (Their services will include the installation of a 60' x 120' tent in the municipal parking lot, installation of a 20' x 24 ' wooden dance floor, setup of thirty 60" round tables and 300 folding wooden chairs, and delivery and setup of numerous decorative items. (A report from the Assistant to the Village Manager is attached. ) I) Consideration to award a professional service contract to W.S. Darley & Company of Melrose Park, IL for the purchase of twelve (12) sets of Structural Firefighting Clothing in an amount not to exceed $16, 764. 00. N M Agenda for VB Meeting 08/14/01 4 (This is the second of a four-year program to phase out and replace current clothing that is aged and worn. (Last fiscal year, the Fire Department solicited proposals from four manufacturers and determined Morning Pride met all the specification requirements. Morning Pride markets network with W. S. Darley & Company. (A Report from the Director of Finance, recommending approval, is attached. ) J) Consideration to award a professional services contract to Visualedge, Arlington Heights, IL for design, layout, and production of 20, 000 copies of a 45th Anniversary brochure in a total contract amount not to exceed $21, 852. (The FY 01/02 Budget includes funding the production of a 45th Anniversary brochure to communicate information about Village services, amenities, and quality of life. (Visualedge is the design firm that produced the Village's economic development brochure, which demonstrated their creativity and quality of work. In addition, Visualedge has significant knowledge about the Elk Grove community. (The services include professional photography, copywriting, and design and layout for a 16-page full- color brochure, and materials for production of 20, 000 copies for distribution to each residence and business in the Village. (Sufficient funds are budgeted and available for this purpose. (A report from the Assistant to the Village Manager is attached. ) K) Consideration to renew an existing contract with Holiday Designs, Inc. , Streamwood, IL for holiday lighting services at the Municipal Building and surrounding areas at a total cost not to exceed $28,200. (The holiday lighting contract was bid in FY 00/01 and awarded to Holiday Designs, Inc. The contract with Holiday Designs includes the option to renew the contract annually up to four additional years. (Last year was the first year the Village contracted with this company, and their services were found to be responsive and more than adequate. (Public Works recommends to increase the scope of this work to include the Village Green and parking lot area, which were decorated by Village employees last year. The Village will continue to decorate and maintain the Christmas tree. (Sufficient funds are budgeted and available for this purpose. Agenda for VB Meeting 08/14/01 S (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) L) Consideration of the following: • to waive the formal bidding process; and • to award a sole source purchase contract to Metropolitan Pump, Romeoville, IL to furnish and deliver two (2) submersible wastewater pumps, control panel, and necessary components in a total contract amount not to exceed $49, 490. 00. (The FY 01/02 Budget includes the rehabilitation of the Village's sanitary lift station at Busse and Devon. (The Village has standardized on Metropolitan Pump equipment for its lift stations. Metropolitan Pump is the sole distributor of such pumps and panels in the area. The Village will purchase this equipment directly from the manufacturer and will later bid related pumping, electrical, and mechanical work. (Sufficient funds are budgeted and available for this purpose. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) M) Consideration to award a professional service contract to Air One Equipment, of Schaumburg, IL for the purchase of sixty (60) MSA Custom 4500 MMR and accessories in an amount not to exceed $145, 578. 00. (This purchase will replace the existing Self- Contained Breathing Apparatus (SOBA) with up-to-date Mask Mounted Regulator (MMR) models. Additionally, it will allow a firefighter to give half of his air supply to another firefighter whose air supply is low or depleted. (The Fire Department is standardized on breathing apparatus equipment manufactured by Mine Safety Appliance Inc. (MSA) . (The purchase amount includes the trade-in of sixty- five (65) SCBA units and seventy-five (75) air tanks. (A report from the Director of Finance, recommending approval, is attached. ) N) Consideration to award a professional service contract to Civil Tech Engineering, Inc. of Itasca, IL for the implementation of Phase 2 Engineering at Devon Avenue and Landmeier Road in an amount not to exceed $322, 040. Agenda for VB Meeting 08/14/01 6 (Proposals for this project were solicited from two of the ICRC transportation firms that specialize in Federally funded highway improvements: Civil Tech Engineering and TranSystems Corporation. (Civil Tech has been responsible for the design and construction of numerous transportation improvements, including the ongoing improvements at Devon Avenue and Tonne Road, and the Rohlwing Road and White Trail traffic signal . (Adequate funds are available through the ICRC fund. (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) O) Consideration to increase an existing contract with RAI Concrete of Carol Stream, IL for curb replacement by an additional $10, 000 for a total contract amount of $420,250. (The Village Board awarded this contract to RAI Concrete, Inc. at the March 13, 2001 Village Board meeting. (The Village estimates the amount of work to be completed each year, and the heavy snows of the past winter hindered efforts to accurately assess the condition of curb throughout the Village. (Increasing the contract at this time will allow RAI to replace approximately 900 additional feet of deteriorated curb as part of their 2001 MFT program. (Sufficient MFT funds are available for this purpose. (A report from the Director of Public Works, recommending approval, is attached. ) P) Consideration to adopt Resolution No. 35-01 (attached) releasing an irrevocable Letter of Credit No. 553 in the amount of $27,205.20 (accepted by Resolution 18-00) and accepting an irrevocable Letter of Credit No. 562 from the National Republic Bank of Chicago in the amount of $10, 000, expiring August 14, 2003, guaranteeing public improvements (watermain and sidewalk) ; accepting a certificate of approval and initial acceptance; deed of conveyance/bill of sale for Microtel Inn & Suites, 1925 Higgins Road. (On June 27, 2000 the Village Board accepted a letter of credit guaranteeing public improvements related to the Microtel hotel on Higgins and Commerce. At this time, the necessary watermain and sidewalk improvements have been completed. The Director of Engineering & Community Development has reviewed the improvements and recommends acceptance by the Village. Agenda for VB Meeting 08/14/01 7 (The new letter of credit in the amount of $10, 000 will be retained to guarantee the maintenance of public improvements for a period of two years. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) Q) Consideration to adopt Ordinance No. 2844 (attached) amending Chapter 3 Fire Prevention Code of Title 5 of the Village Code by adding thereto a new section establishing fees for preventable false alarms. (This item was discussed at the July 17th Committee of the Whole meeting. (The attached ordinance calls for a warning notice to be issued for first-time violators. An increasing fine schedule follows for repeated violations. ) R) Consideration to adopt Ordinance No. 2845 (attached) granting a variation of Section 3-5:B of the Zoning Ordinance to permit two (2) accessory structures to be located on a residential lot for property located at 1085 Cernan Court, Elk Grove Village. (This item was discussed at the July 17th Village Board meeting and currently appears under unfinished business of the Village Attorney. ) S) Consideration to adopt Ordinance No. 2846 (attached) granting a variation of Section 3-6:D-3 of the Zoning Ordinance to permit the construction of a fence which would encroach approximately ten (10) feet into the required twenty-five (25) foot side yard on property located at 952 Fargo Avenue, Elk Grove Village. (This item was discussed at the July 17 Village Board meeting and currently appears under unfinished business of the Village Attorney. ) T) Consideration to adopt Ordinance No. 2847 (attached) granting an administrative special use permit to the Village to permit the construction and location of various network infrastucture, including antenna installations on eight (8) Village-owned structures and buildings. (The Village has retained RMS Business Systems as a consultant to design and implement a wireless communication network to link all Village buildings. RMS has conducted site visits to each location and recommends the installation of rooftop antennas at the Municipal Building, fire stations, and Public Works buildings. (Although this will be a private network solely used by the Village, the Zoning Ordinance requires that special Agenda for VB Meeting 08/14/01 8 use permits be issued for telecommunications installations. In addition, some of the installations may exceed the 35-foot height restriction in residentially- zoned districts. (Village Board approval of the Special Use permit is needed to implement this wireless network. (A report from the Assistant Director of Information Systems, recommending approval, is attached. ) 7 . REGULAR AGENDA A) Consideration of a request (attached) to grant a variation from the Sign Ordinance to permit the installation of a free-standing sign at 75 East Turner Avenue. (The Village only allows free-standing signs in Business Zoning Districts along specified major arterial streets. Turner Avenue is not one of the streets for such signs. The petitioner represents Advantage National Bank which is centrally located amount shopping centers along Turner Avenue. (There are other similar free-standing signs in the area and the location is set back a significant distance from both Arlington Heights Road and Devon Avenue. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Landmeier Public Works Facility Improvements b. Sidewalk/Street Light Improvements C. West Side Garage Improvements d. Salt Creek Improvements e. Street Repair Following Sewer Repairs 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill a. Fence Regulations b. Motorist Use Of Cellular Phones C. Tobacco Control Ordinance d. Health Inspection Fees 10. PERSONNEL COMMITTEE - Trustee Lissner a. Wellness Program b. Performance Evaluation - Village Manager and Attorney 11. RECYCLING & WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation Agenda for VB Meeting 08/14/01 9 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Higgins/Oakton Landscaping & Improvements b. Landmeier Public Works Facility Additional Landscaping 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. PC Docket 01-4 75 E. Turner Avenue. Request for Special Use Permit to allow a drive-thru facility as part of Advantage National Bank. (P.H. 7-31-01) b. PC Docket 01-5 N. W. corner Ridge & Devon Request for annexation, rezoning and subdivision for a proposed development of 2 lots for an 18, 000 square foot multi-unit office/accessory storage building and a free standing, sit-down and drive-in restaurant. A Special Use permit is requested to permit a drive-thru use in a B-2 Zoning district (P.H. TBA) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 01-13 - 1835 Maine Dr. Request for variance to construct a four foot (41) tall solid fence that would be located within three feet (31) of the side property line adjoining Bangor Lane and would encroach twenty- one feet (211) north of the houses' rear corner. (PH 7-19-01) b. ZBA Docket- 01-14 - 994 Wisconsin Lane Request to install an 18 foot diameter swimming pool located in the 25 foot required front yard adjacent to Virginia Drive. (PH 8-02-01) C. ZBA Docket 01-15 - 506 Brynhaven Ct. Request to construct a 28.33 foot wide by 24.33 foot deep detached garage which would encroach approximately two feet (21) into the required six foot (61) side yard set back; and possess a gross area of 689.27 square feet. In addition, the petitioner is requesting to maintain an existing 8'x8' storage shed that would result in two accessory structures on one lot. (PH 8-2-01) d. ZBA Docket 01-16 - 728 Easton Lane Request for a variation to construct a room addition which would encroach approximately 5. 75 feet into the 20-foot required rear yard. (PH 8-16-01) Agenda for VB Meeting 08/14/01 10 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - Mayor Johnson d. Special Events Committee - Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY a. ZBA Docket 01-11 - 952 Fargo Avenue Direct the Village Attorney to prepare an ordinance for a variance to construct a fence located approximately 15 feet from the property line. (PH 7-12-01) b. ZBA Docket 01-12 - 1085 Cernan Court Direct the Village Attorney to prepare an ordinance to allow two (2) accessory structures on one residential lot located in the rear yard. (PH 7-12-01) 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)