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HomeMy WebLinkAboutAGENDA - 07/17/2001 - VILLAGE BOARD Next ORD: 2842 (2842) Next RES. 33-01 (35-01) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING July 17, 2001 1. Call to Order 2. Invocation (Thaddeus Czarnecki, Deacon, Queen of the Rosary Church) 3. Approval of Minutes of June 26, 2001 4. Mayor and Board of Trustees' Report S. Accounts Payable Warrant: June 30, 2001 $ 193, 732.35; July 17, 2001 $1,272,261. 08 6 . CONSENT AGENDA A) Consideration of the following: • A request (attached) from the Elk Grove Center for the Performing Arts to host the production of Shakespearean theatre in the parking lot of the Lutheran Church of the Holy Spirit, 150 Lions Drive; and • To waive all business license and related fees associated with the Elk Grove Center for the Performing Art's production in the amount of $350. (The Elk Grove Center for the Performing Arts has held similar productions over the past five years. They are requesting to host their production in the parking lot of the Lutheran Church of the Holy Spirit. The dates for the production are August 18, 19, 24, 25, and 26. (Village staff anticipates no complication in the parking or traffic flow, or negative impact on the surrounding areas. The production will be done in a family picnic atmosphere. Bagged snacks and cans of soda will be made available to the public throughout the program. (Business license fees consist of a $50 per day theatrical license and a $100 food license totaling $350. It has been past practice of the Village Board to waive business license fees for not-for-profit agencies. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) Agenda for Aeeting07-17-01 • 2 9' B) Consideration of a request from the Elk Grove Knights of Columbus Council # 5751 to waive the $10 fee for the annual Raffle License. (The Village Board has previously waived fees for not- for-profit agencies) . C) Consideration to grant a variation from the Village Code, Section 8-12B-1-1D, to construct a shed six feet (61) within a ten-foot (101) public utility easement. (The property owners of 1021 Westview Drive are seeking a variation to construct a shed within the public utility easement. Commonwealth Edison, Nicor Gas, Ameritech, and AT&T Cable Services have written letters granting permission to encroach upon the easement. (The Engineering Department has field-checked this location for conflicts with Village-owned utilities within the easement. There currently are no Village-owned utilities within this easement and there is no indication that the Village will be utilizing this easement in the future. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) D) Consideration to grant a variation from the Village Code, Section 8-12B-1-ID, to construct an arbor over an existing patio five feet (51) within a fifteen-foot (15') public utility easement. (The property owners of 717 Minot Court are seeking a variation to construct a arbor within the public utility easement. Commonwealth Edison, Nicor Gas, Ameritech, and AT&T Cable Services have written letters granting permission to encroach upon the easement. (The Engineering Department has field-checked this location for conflicts with Village-owned utilities within the easement. There currently are no Village-owned utilities within this easement and there is no indication that the Village will be utilizing this easement in the future. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) E) Consideration of a request (attached) from Alexian Brothers Medical Center to waive building and engineering fees related to the construction of a new parking garage at 800 Biesterfield Road in the total amount of $29,550.50. (It has been past practice of the Village Board to waive permit fees for not-for-profit organizations. Agenda for V*eeting 07-17-01 • 3 (A report from the Director of Engineering & Community Development is attached. ) F) Consideration to authorize a public hearing before the Plan Commission to consider the petition of Mario Gullo, owner of record, to subdivide a parcel of land on United Lane into four parcels for the purpose of constructing four office/warehousing buildings. (The petitioner has completed the conceptual review process with Village staff, which has no significant objections to this petition. (With authorization from the Village Board, a public hearing will be held in accordance with the Plan Comission's schedule. ) G) Consideration of a request (attached) from the Dominick's Food Store located in the Elk Grove Town Center to provide outdoor seating in front of the store, between the hours of 6:00 a.m. and 8:30 p.m. , through the month of September, 2001. (Dominick's is seeking authorization to locate four tables for four near the west entrance of their store. Their managagement recognizes their responsibility for keeping an outdoor seating area well-maintained and cleaned. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) H) Consideration to award a professional services contract to Kindergarden Drawing, Inc. , Streamwood, IL, to provide computer-aided drafting and designing services for the Fire Department's pre-plan drawings for the period May 1, 2001 through April 30, 2002 in a total contract amount not to exceed $16, 069. (The FY 01/02 budget includes funds for digitizing and updating pre-plan drawings for the Fire Department. Kindergarden Drawing, Inc. , was utilized on a trial basis over the past year and was determined to provide satisfactory services. (Kindergarden Drawing is the only firm found to provide this service locally. (Sufficient funds are budgeted and available for this purpose. (Reports from the Director of Finance and the Fire Chief, recommending approval, are attached. ) Agenda for Iteeting 07-17-01 4 I) Consideration to authorize Assistant Village Manager Raymond R. Rummel to attend the International City Management Association Annual Conference, Salt Lake City, Utah, from September 22 to September 26, 2001 in an amount not to exceed $1, 650. (Sufficient funds are budgeted and available for this expenditure. Early registration discounts apply with registration in July. ) J) Consideration of the following: • To increase an existing professional service contract with Benes & Associates for consulting work for the Nerge Road Improvements from Rohlwing Road to Devon Avenue in an amount not to exceed $3,328, for a total contract amount of $58, 663; and • To award a professional service contract to Benes & Associates for the preparation of plat and legal descriptions for the four (4) parcels required to construct the road improvements at a cost not to exceed $19,520. (The Village Board awarded a contract to Benes & Associates at the March 14th meeting for design services related to Nerge Road Improvements. (Several alternative designs were prepared by the consultant in an attempt to minimize the right-of-way required to construct these improvements resulting in $3,328 in additional cost for the preparation of the Intersection Design Studies for Phase 1. (Benes & Associates is prequalified by the Illinois Department of Transportation to perform the preparation of plat and legal descriptions for the four parcels required to construct the road improvements. (The revised total contract amount will be $81,511. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) K) Consideration of the following: • To increase the General Fund budget in the amount of $500, 000; and • To establish a General Fund Mayor and Board budget line item account in the amount of $500, 000 for the purpose of contributing to legal funds to combat O'Hare Expansion as well as studying reports, communicating information, and other items related to opposing O'Hare Expansion. Agenda for Vr> Meeting 07-17-01 S (Information was previously distributed on this subject. ) L) Consideration to approve an increase to the FY 01/02 Village Budget for the rollover of outstanding encumbrances from FY 00/01 in a total amount not to exceed $3, 560,204. (This is the second year that the Finance Department has rolled outstanding purchase orders into the new fiscal year budget. In the past, department heads were required to re-budget outstanding orders which were not expected to be completed by the end of the fiscal year. The rollover of outstanding encumbrances is an administrative improvement to the budget process. (The amount of outstanding orders for goods and services ordered in the FY 00/01 totals $3,198, 977. Rolling the last fiscal year encumbrances into the current fiscal year increases the FY 01/02 Budget from $61, 919, 005 to $65, 479,209, representing a 1. 170 increase. (A report from the Director of Finance, recommending approval, is attached. ) M) Consideration to adopt Resolution No. 33-01 which amends Resolution No. 33-97 Travel Regulations of the Personnel Rules and Regulations, of the Village of Elk Grove Village. (The Personnel Committee recommends approval to the changes to the Travel Regulations. ) N) Consideration to adopt Resolution No. 34-01 designating Advantage National Bank as a depository of Village funds and authorizing corporate signatories for the acrniint. (A t epvr-t from the Director of Finance recommending approval is attached. ) 7. REGULAR AGENDA BOARDS AND COMMISSIONS S. CAPITAL JMPRQVRM17NT; CnMMITTEE - Trur;1:HH Petri a. Landmeier Public Works Facility Improvements b. Sidewalk/Street Light lmprovements C. West Side Garage Improvements d. Salt Creek Improvements e. Street Repair Following Sewer Repairs Agenda for V6 deet.ing 07-17-01 6 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill a. Fence Regulations b. Motorist Use Of Cellular Phones 10. PERSONNEL COMMITTEE - Trustee Lissner a. Wellness Program 11. RECYCLING & WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Higgins/Oakton Landscaping & Improvements b. Landmeier Public Works Facility Additional Landscaping 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. PC Docket 01-4 N. W. corner Ridge & Devon Request for annexation, rezoning and subdivision for a proposed development of 2 lots for an 18, 000 square foot multi-unit office/accessory storage building and a free standing, sit-down and drive-in restaurant. A Special Use permit is requested to permit a drive-thru use in a B-2 Zoning district (P.H. TBA) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 01-11 - 952 Fargo Av. Request for a variance for the construction of a fence which will be located approximately 15 feet from the property line along Fa rgn Avenue. (PH 7-12-01) b. ZBA Docket 01-12 - 1085 Cernan Ct. Request for a variance to allow two (2) accessory structures on one residential lot (detached garage and an existing storage shed) located in the rear yard. (PH 7-12-01)� C. XHA Onr-.,ket 01-13 - 1835 Maine Ut . Request for variance to construct a four foot (41) tall solid fence that would be located wi ttiin three feet W) of the side property line adjoining Bangor Lane and would encroach twenty- one feet (211) north of the houses, rear corner. (PH 7-19-01) Agenda for VB Meeting 07-17-01 7 d. ZBA Docket 01-14 - 994 Wisconsin Lane Request to install an 18 foot diameter swimming pool located in the 25 foot required front yard adjacent to Virginia Drive. (PH 8-02-01) e. ZBA Docket 01-15 - 506 Brynhaven Ct. Request to construct a 28.33 foot wide by 24.33 foot deep detached garage which would encroach approximately two feet (2') into the required six foot (6') side yard set back; and possess a gross area of 689.27 square feet. In addition, the petitioner is requesting to maintain an existing 81x8' storage shed that would result in two accessory structures on one lot. (PH 8-2-01) f. ZBA Docket 01-16 - 728 Easton Lane Request for a variation to construct a room addition which would encroach approximately 5. 75 feet into the 20-foot required rear yard. (PH 8-9-01) 18. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - Mayor Johnson d. Special Events Committee - Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY a. ZBA Docket 01-9 - Landmeier, Higgins, & Touhy Direct the Village Attotney to prepare an ordinance for a variation to construct 50 parking stalls on two lots that would encroach nine feet (91) into the required twenty-five foot (251) front yard setback. (PH 5-24-01) b. ZBA Docket 01-10 - 941 Wilshire Direct the Village Attorney to prepare an ordinance for a variation to construct a detached accessory structure with a two toot (2') setback into the side, with removal of the existing shed; and reduce the side of the garage to contorm with the maximum size allowed by Village Ordinance. (PH 6-21-01) 21. REPORT FROM VILLAGE MANAGER 22. IVPW RUSTNESS Agenda for Vb Meeting 07-17-01 8 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8) ADDENDUM to Regular Village Board Agenda July 17, 2001 8:00 p.m. 6. CONSENT AGENDA (continued) O) Consideration to adopt Ordinance No. 2842 (attached) . granting a variation of Section 3-6:E.3 of the Zoning Ordinance to permit a total of 50 parking stalls which would encroach nine feet into the required 25 foot front yard on property located at the intersection of Landmeier Road, Higgins Road, and Touhy Avenue in Elk Grove Village. (This item was discussed at the June 26, 2001 Village Board meeting and currently appears on the Agenda as Unfinished Business of the Village Attorney. ) P) Consideration to adopt Ordinance No. 2843 (attached) , granting a variation of Section 3-6:B.2 of the Zoning Ordinance pertaining to the location of detached accessory structure to permit the construction of a 600 square foot garage (24 feet by 25 feet) which would encroach approximately two-feet into the required six- foot sideyard on property located at 941 Wilshire, Elk Grove Village. (This item was discussed at the June 26, 2001 Village Board meeting, and currently appears on the Agenda as Unfinished Business of the Village Attorney. ) Q) Consideration to authorize Fi,refightPrs Tn.pph P. Mr.Enery and Nathan L. Gac to attend Paramedic Class at Northwest Community HospiLal, Arlington Heights, from September 24 through May 3, 2002 in a total amount not to exceed $6,215. 00. C: Johnson (2) , Czarnik, Dill, FeichLer, Lissner, Petri, Prochno, Parrin, Rwlunel, Bullice, Cech, Ingebrigt_sen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)