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HomeMy WebLinkAboutAGENDA - 06/26/2001 - VILLAGE BOARD Next ORD: 2838 (2839) Next RES. 30-01 (32-01) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING June 26, 2001 1. Call to Order 2. Invocation (Pastor Gregory Gerth, Elk Grove Baptist Church) 3. Approval of Minutes of June 12, 2001 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: June 26, 2001 6 . CONSENT AGENDA A) Consideration to waive the $10 annual raffle license fee for the following groups: • The Elk Grove Chamber of Commerce for their June 21st raffle at the Chamber Golf Outing; and • The Elk Grove Lions's Club for their 4th of July raffle. (The Village Board has waived license and permit fees for not-for-profit groups in the past. ) B) Consideration of a request (attached) from Christus Victor Lutheran Church to waive all building permit fees associated with the building of a new sanctuary. (It has been past practice of the Village Board to waive permit fees for not-for-profit organizations. ) C) Consideration of the following: • to grant approval of a request from Queen of the Rosary Parish to hold a "Bistro on the Boulevard" fundraiser at their church on September 14 and 15, 2001; and • to waive all permit and license fees associated with this event. (Queen of the Rosary plans to hold this event on the above dates between the hours of 6:00 p.m. and 12:00 a.m. A tent will be placed outside their ministry center. (It has been past practice of the Village Board to waive the permit and license fees for not-for-profit organizations. ) • t Agenda for VB Meeting 06-26-01 2 D) Consideration to authorize a public hearing before the Plan Commission to consider a petition from Advantage National Bank for a Special Use permit to allow drive-thru lanes in a B-2 General Business District for their permanent banking facility at 75 Turner Avenue. (Advantage National Bank is constructing a bank at 75 Turner Avenue. The petitioner previously obtained a Special Use permit to allow drive-thru lanes as part of its temporary trailer facility. In addition, the petitioner obtained zoning variations for reduced number of parking spaces and number of stacking spaces in its ATM lanes. Advantage National Bank has yet to obtain the required Special Use permit for the permanent facility. (Staff reviewed the plans for this facility and has no significant objections to the use or the Special Use petition. (With authorization from the Village Board, a public hearing before the Plan Commission can be held in accordance with its schedule. ) E) Consideration of the following: • waive the formal bidding process; • award a contract to Medtrontic Physio-Control Inc. , of Redmond, WA for the purchase of two (2) LifePak-12 defibrillators/monitors in an amount not to exceed $16, 955. 40; and • award a contract to Medtrontic Physio-Control Inc. , of Redmond, WA for to upgrade three (3) existing LifePak- 12 defibrillators with pulse oximetry sensors in an amount not to exceed $4, 500. (The Fire Department is currently standardized on LifePak defibrillators. All of the current defibrillators/monitors and AED's installed in the ambulances and engines are LifePak units. (The total cost for the purchase of the two (2) LifePak-12 defibrillators/monitors includes a $6, 000 for the trade-in amount for two (2) 8-year old defibrillators. (Reports from the Fire Chief and Director of Finance, recommending approval, are attached. ) F) Consideration to renew a professional service contract with Gerard Printing of Elk Grove Village, IL, for the layout, design, and printing of six (6) Village newsletters throughout the fiscal year at a cost of approximately $14, 000. Agenda for VB Meeting 06-26-01 3 (The Village is currently in the second year of a two- year renewable contract with Gerard Printing. (Last year's total contract amount was $19, 597, which included costs associated with redesigning the newsletter and publication of two special editions. (The FY 01/02 contract includes layout and printing services for three "Villager" newsletters, and three "Business Matters" newsletters. Staff is currently preparing a special airport edition for distribution to all residential and business addresses in the Village. ) G) Consideration to authorize Fleet Services Superintendent Jack Gray to attend the National Association of Fleet Administrators Conference in Birmingham, AL from August 10 through August 15, at a cost not to exceed $1, 198. (The conference will run from August 10 through August 15. As the estimated cost exceeds $1, 000, Village Board authorization is required. ) H) Consideration to award a professional service contract to Civil Tech Engineering of Itasca, IL for the preparation of contract plans, specifications, and bid documents for a traffic signal installation with intersection improvements of Rohlwing Road at White Trail, at a cost not to exceed $16, 390. (Three firms were invited to submit proposals, but only Civil Tech Engineering submitted a proposal. The other two (2) firms declined due to current workloads. (The design fee submitted for the project by Civil Tech Engineering is less than the estimated fee of $20, 000 which was provided to the Committee of the Whole. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) I) Consideration to award a professional service contract to Systems Development Integration, Inc. of Chicago, IL to evaluate and select document imaging/management technology in an amount not to exceed $17, 000. (While document imaging/management technology offers the potential of significantly improving our record retention and retrieval processes, it also requires a large investment in hardware and software new to the Village's Information Systems staff and user Departments. Furthermore, it is critical that the selected system not only meet the current needs of these Departments, but is also scalable and functional enough to serve the needs of all Village Departments in future years. i • Agenda for VB Meeting 06-26-01 4 (SDI's staff is very knowledgeable about the benefits, risks, and drawbacks of the various solutions available from the 100+ vendors who offer document imaging/management packages, and can best identify which packages would best meet the Village's needs. (SDI does not have any ties to any particular hardware or software vendor. (Reports recommending approval, from the Village Clerk and Assistant Director of Information Systems, recommending approval, are attached. ) J) Consideration of the following: • to increase the Capital Replacement Fund by $80, 926; and • to award a service contract to RMS Business Systems Inc. , of Buffalo Grove, IL for the implementation of a wireless network infrastructure to line the Village's various facilities in an amount not to exceed $80, 926. (The Village currently uses the Institutional Network (I-NET) to link the seven facilities. However, the growth in size and complexity of these applications has reduced the I-NET's ability to meet the Village's wide-area networking requirements. Additionally, AT&T recently informed the Village that maintenance of the I-NET will become a chargeable service effective August 1st this year. (It has been determined that running a fiber optic link or locating a T1 communication line at each facility would be far more expensive than utilizing wireless/microwave technology. (In March 2001, the Village Board approved a Finance Department request to contract with RMS to conduct an engineering study to determine its feasibility and optimum design for a wireless network. (The requested amount reflects a worst case scenario for the primary area of cost uncertainty - the wireless link between the Fire Administration Building and the Municipal Building. If a direct connection can be established between the two buildings, then the requested amount can be reduced by $11, 744. (This item was discussed at the June 12`h Committee of the Whole. ) ` • Agenda for VB Meeting 06-26-01 S K) Consideration to adopt Resolution No. 30-01 (attached) ascertaining the prevailing rate of wages for workers on public works projects. (The State requires the Village to adopt this resolution each year in determining the prevailing rate of wages for laborers performing construction of public works. (The rates are determined by the Illinois Department of Labor throughout Cook and DuPage Counties. ) L) Consideration to adopt Resolution No. 31-01 (attached) approving financial participation in the Northwest Transit Corridor Phase II Alternative Analysis. (Each community shall voluntarily contribute an equal share to the local match, $98, 000, for the RTAP grant. The exact amount of the equal share will depend on the number of communities participating in the process. (Contributing communities will have an equal voice in the land use, financial planning and preferred alternative decision-making process. (The $490, 000 total amount is based upon an estimate cost for a consultant. If the final cost is greater or less than the estimated amount, each community's share will be decreased or increased accordingly. (It is estimated that the cost range is from $20, 000 to under $10, 000. (This item was discussed at the June 12 Committee of the Whole meeting. ) M) Consideration to adopt Ordinance No. 2838 (attached) granting a variation of Sections 3-6:D. 1 and 7. 1 of the Zoning Ordinance to permit the installation of a fireplace with an exterior framed chimney which would encroach approximately 1.5 feet into the required eight (8) foot side yard on property located at 941 Wilma Lane, Elk Grove Village. (This item was discussed at the June 12th Village Board meeting and currently appears under unfinished business of the Village Attorney. 7. REGULAR AGENDA y Agenda for VB Meeting 06-26-01 6 BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Landmeier Public Works Facility Improvements b. Sidewalk/Street Light Improvements C. West Side Garage Improvements d. Salt Creek Improvements e. Street Repair Following Sewer Repairs 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill a. Fence Regulations b. Motorist Use Of Cellular Phones 10. PERSONNEL COMMITTEE - Trustee Lissner a. Wellness Program 11. RECYCLING & WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Higgins/Oakton Landscaping & Improvements b. Landmeier Public Works Facility Additional Landscaping 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. PC Docket 01-4 N. W. corner Ridge & Devon Request for annexation, rezoning and subdivision for a proposed development of 2 lots for an 18, 000 square foot multi-unit office/accessory storage building and a free standing, sit-down and drive-in restaurant. A Special Use permit is requested to permit a drive-thru use in a B-2 Zoning district (P.H. TBA) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 01-10 - 941 Wilshire Request for a variance to construct a 624 square foot detached garage measuring 26-foot wide by 24 foot deep which will encroach approximately three feet (3 '0") into the required six-foot side lot line setback. (PH 6-21-01) b. ZBA Docket 01-I1 - 952 Fargo Av. Request for a variance for the construction of a fence which will be located approximately. 15 feet from the property line along Fargo Avenue. (PH 7-12-01) Agenda for VB Meeting 06-26-01 7 C. ZBA Docket 01-12 - 1085 Cernan Ct. Request for a variance to allow two (2) accessory structures on one residential lot (detached garage and an existing storage shed) located in the rear yard. (PH 7-12-01) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - Mayor Johnson d. Special Events Committee - Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD a. At the February 8, 2000 Village Board meeting a first reading was held on an ordinance approving the Devon/Rohlwing Redevelopment Plan and Project. b. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance designating the Devon/Rohlwing Redevelopment Project area. c. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance adopting Tax Increment Financing for the Village of Elk Grove Village, Cook and DuPage in connection with the Designation of the Devon/Rohlwing Redevelopment Project area. VILLAGE ATTORNEY a. ZBA Docket 01-8 - 941 Wilma Ln. Direct the Village Attorney to prepare an Ordinance for a variation to install a fireplace with an exterior framed chimney that would encroach approximately 1.5 feet (18 inches) into the required eight foot (8') side yard. (PH 5-24-01) 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Agenda for VB Meeting 06-26-01 8 C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)