HomeMy WebLinkAboutAGENDA - 06/12/2001 - VILLAGE BOARD Next ORD: 2835 (2837)
Next RES. 26-01 (30-01)
Recess: 9 p.m.
AGENDA
REGULAR VILLAGE BOARD MEETING
June 12, 2001
1. Call to Order
2. Invocation (Rev. Father Arthur Fagan, Pastor, Queen of the
Rosary Church)
3. Approval of Minutes of May 22, 2001
4. Mayor and Board of Trustees ' Report
5. Accounts Payable Warrant: June 12, 2001
6 . CONSENT AGENDA
A)Consideration of the following:
• To approve a request (attached) from the Lions Club of
Elk Grove Village to waive the permit and license fees
for their 4th of July event to be held at Lions Park;
and
• To approve a donation of $15, 000, plus all funds
collected for such purpose through June 30 from utility
billing contributions, to the Lions Club of Elk Grove
Village for purchase of fireworks for the 2001 4th of
July fireworks display.
(The Village has collected approximately $4, 500. 00 to
date from utility billing contributions and will
contribute the total amount collected through June 30,
2001, for the fireworks.
(It has been past practice of the Village Board to
waive permit and license fees for not-for-profit community
groups. )
B) Consideration of a request (attached) from Queen of the
Rosary School to waive all permit fees associated with the
replacement of windows and doors in conjunction with the
sound insulation renovations conducted by the City of
Chicago.
(The replacement of windows and doors are not included
by the City of Chicago as part of their noise insulation
program.
(Queen of the Rosary Parish plans to replace the
existing windows and doors throughout the school . They
feel that this will better insulate the school and
complete the new aesthetics of the building. )
06-12-01 2
C) Consideration of a request (attached) from Elk Grove
Baptist Church requesting the Village to waive building
permit fees in the amount of $2, 698. 00 for the
construction of a new administrative wing at the church.
(It has been past practice of the Village Board to
waive permit fees for not-for-profit organizations.
(A report from the Director of Engineering & Community
Development is attached. )
D) Consideration of requests (attached) from the Elk Grove
Park District and High School District 214 to waive
vehicle sticker fees in the total amount of $1, 745. 00.
(It has been past practice of the Village to waive
vehicle license fees for other governmental agencies.
(A report from the Director of Finance, recommending
approval, is attached. )
E) Consideration of a request from O'Brien the Florist to
conduct a sidewalk and clearance sale during the week of
June 25 through June 30, 2001 at 43 Arlington Heights
Road.
(O'Brien the Florist is requesting permission to
display merchandise in front of their store during regular
business hours for the duration regular business hours.
The outdoor sale requires Village Board approval . )
F) Consideration to authorize a public hearing before the
Plan Commission to consider the petition of Advantage
National Bank for a Special Use permit to allow drive-thru
lanes at it's bank facility at 75 E. Turner Avenue.
(Advantage National Bank was previously granted a
Special Use permit to operate a drive-thru lane at its
temporary bank facility on Turner. In addition, the
petitioner presented variation requests to the Zoning
Board of Appeals for reductions in the number of required
parking spaces and stacking of cars in drive-thru lanes,
which were granted by the Village Board.
(The current petition is for a Special Use permit for
its permanent facility to permit four drive-through lanes
and two ATM lanes.
(Village staff reviewed the plans for this location
and have no significant objections.
(A hearing can be held before the Plan Commission as
their schedule permits. )
06-12-01 3
G) Consideration of a request (attached) from the
Northeastern Illinois Planning Commission for FY 2001-02
dues in the amount of $5,982.
(The Northeastern Illinois Planning Commission (NIPC)
works to address regional issues such as Northwest
Corridor improvements, Census data, solid waste
management, boundary agreements, floodplain and wetland
protection, fair housing standards, traffic congestion,
and stormwater drainage.
(Sufficient funds are budgeted and available for this
expenditure. )
H) Consideration to renew a contract with the Illinois
Criminal Justice Information Authority, Chicago, IL, in
the amount of $18,480 to provide computer hardware access
and software programming and maintenance for the Police
Information Management System (PIMS) for the period July
1, 2001 thru June 30, 2002.
(The PIMS System is operated and maintained by the
Illinois Criminal Justice Information Authority. Elk
Grove has participated in PIMS since 1984.
(Approximately fifty (50) other law enforcement
agencies participate in PIMS. The Illinois Criminal
Justice Authority provides four main-frame computers for
PIMS services, which are directly connected to State and
National Crime Information Computers.
(Sufficient funds are budgeted and available for this
expenditure.
(Reports from the Director of Finance and Chief of
Police, recommending approval, are attached. )
I) Consideration to award a contract to the lowest responsive
and responsible bidder, RAI Concrete, Inc. , of Carol
Stream, IL for the removal and replacem'�nt of sidewalks,
driveway aprons, curb, and gutter under the 2001 Private
Participation Concrete Replacement Program at a per unit
cost not to exceed the following:
Unit Total Cost
PC Concrete Sidewalk 5"S.F.Qty 10,000 2.05 20,500.00
PC Concrete Sidewalk 8"S.F.Oty 100 2.15 215.00
PCC Driveway Pavement 5"S.Y.1,850 18.00 33,300.00
PCC Driveway Pavement 8"S.Y.100 18.00 1,800.00
Comb.Conc.Curb/GufterT M -L.F 2,500 8.00 20,000.00
Comb.Conc.,Curb/Gutter Type 86.12-12-L.F. 100 8.00 800.00
Sidewalk Removal Qty S.F.10,100 0.50 5,050.00
DW Pavement Removal Qty S.Y.1,950 5.50 10,725.00
Comb.Conc.Curb/Gutter Removal L.F.-2,600 2.40 6,240.00
TOTAL 98,630.00
06-12-01 4
at a total cost not to exceed $98, 630.
(Bid specifications were provided to 22 potential
bidders, of which two (2) responded. Upon review of the
bids submitted, RAI Construction, Inc. was determined to
be the lowest responsive and responsible bidder.
(The bid price is based on estimated quantities of
materials at a fixed unit price. Of this contract,
$46, 000 is for the Village's portion; the remaining
$52, 630 is for residential participation, and will be
collected prior to commencement of the replacement work.
If private participation exceeds the estimated level, the
Village Board will need to approve an increase to the
contract based on fixed unit prices.
(RAI Construction has provided concrete restoration
work for the Village in the past to the Village's
satisfaction.
(Sufficient funds are budgeted and available for this
purpose.
(Reports from the Director of Finance and Director of
Public Works, recommending approval, are attached. )
J) Consideration of the following:
• To reject the bid submitted by K `n' K Construction and
Landscaping for the Industrial/Commercial
Revitalization's Landscape Improvement Program for
2001.
• To rebid the Industrial/Commercial Revitalization's
Landscape Improvement Program for 2001 later this year.
(Three contractors received bids for the project, and
an additional two (2) were denied prequalification due to
lack of experience in landscape construction. Only one
bid, submitted by K `n' K Construction and Landscaping,
was received for the contract.
(Based on the status of two (2) ongoing landscape
improvements with K `n' K Construction, it did not appear
that the contractor would be able to implement this
contract for the spring planting season. Additionally, it
was noted that the Village would like to insure that K `n'
K Construction's current projects with the Village are
completed in accordance with required schedules prior to
awarding them additional contracts.
(Rebidding at a later date will provide the
opportunity for additional bidders for the fall planting
schedule.
(A report from the Director of Engineering & Community
Development is attached. )
06-12-01 S
K) Consideration to increase an existing professional service
contract with Earth Tech, Oakbrook, IL for Salt Creek
stabilization engineering and project development services
in the amount of $709.17 for a total contract amount of
$29, 591. 70.
(Earth Tech was awarded the contract to prepare a
project development report for Salt Creek stabilization
options. Professional services related to preparing an
TEPA grant application were not included in the original
proposal, but are necessary to obtain State funding for
the project.
(Sufficient funds are budgeted and available for this
purpose.
(A report from the Director of Engineering & Community
Development, recommending approval, is attached. )
L) Consideration to authorize Police Chief, Stephen Schmidt,
to attend the Senior Executive Institute, in
Charlottesville, VA from July 15 to July 27, 2001 at a
cost of $5,200.
(The University of Virgina's Senior Executive
Institute provides a unique opportunity to a select group
of municipal executives to engage in an intensive
leadership enhancement program. The Police Chief was
selected to matriculate into this prestigious program for
the Year 2001.
(Sufficient funds are budgeted and available for this
program. )
M) Consideration to authorize a one-time, lump sum payment to
Ameritech, Schaumburg, IL for a phone services contract
for the period August 2001 through August, 2006 in total
amount of $253, 481.26.
(The Village converted to the Centrex telephone
service in 1996, and entered into a 5-year agreement with
Ameritech that will expire on August 24, 2001. The
Centrex service provides for Ameritech to update,
maintain, and manage the Village's telephone network.
(Upon review of the payment options available for this
service, a one-time payment for a five-year agreement
offers the lowest cost to the Village.
(The current payment amount represents a 17.430
increase over the 1996 payment. The consumer price index
has increased 14% from March of 1996. In addition, the
1996 agreement provided for 227 Centrex lines in
comparison to the current 277 lines. An additional 14
06-12-01 6
lines are included for future use for a total of 291
lines.
(The monthly per line charge equates to $14.52 for the
term of the agreement.
(Sufficient funds are budgeted and available for this
purpose.
(A report from the Director of Finance, recommending
approval, is attached. )
N) Consideration to increase the FY 2000-2001 General
Corporate Fund Budget in the amount of $117,350.
(Last year's budget needs to be increased to address
necessary unbudgeted expenditures made by the Village
Board prior to the close of the fiscal year. The General
Fund increase is primarily attributable to necessary
professional services.
(A report from the Assistant to the Village Manager is
attached. )
O) Consideration to adopt Resolution No. 26-01 (attached)
determining the appropriateness for Class 6(B) status
pursuant to the Cook County Real Property Classification
Ordinance as amended January 1, 2000 for certain property
located at 1300 Lunt.
(Gallo International Development Corporation has
assumed ownership of the above referenced property. This
building has been vacant since January 2000, for a total
period of 17 months. The County will consider qualifying
a building that has been vacant for less than 24 months if
the municipality supports the petition.
(The 603) property tax incentive allows a property tax
assessed valuation reduction from 36% to 160 of the fair
market value for a twelve-year period. The Class 6(B)
status applies to development or substantial renovation of
buildings vacant for 24 consecutive months.
(A report from the Economic Development Officer and a
letter from the petitioners are attached. )
P) Consideration to adopt Resolution No. 27-01 (attached)
authorizing the Mayor and Village Clerk to execute a
letter of understanding between the Village of Elk Grove
Village and the Solid Waste Agency of Northern Cook County
(SWANCC) .
(This authorizes the Village to execute an agreement
redirecting the Village's waste from the Wheeling Township
Transfer Station to the Groot Transfer Station on Elmhurst
Road. This redirection will save the Village $25, 000 per
year, and begin on June 4, 2001.
(A copy of the agreement is attached. )
06-12-01 7
Q) Consideration to adopt Resolution No. 28-01 (attached)
authorizing the Mayor and Village Clerk to execute an
inter-agency agreement between the Village of Elk Grove
and James M. Houlihan, Cook County Assessor.
(This item authorizes the execution of an "inter-
agency agreement for the provision of access to digital
orthophotography" between the Village and Cook County.
(The agreement makes County aerial photographs from
1996 available for review by the Village and stipulates
the Village may only use these resources for Village
business unless otherwise authorized by the County.
(A copy of the agreement is attached. )
R) Consideration to adopt Resolution No. 29-01 (attached)
authorizing the Mayor and Village Clerk to execute an
agreement of limited agency between the Village of Elk
Grove Village and the Department of Transportation, State
of Illinois, Division of Aeronautics.
(At the May 22nd Village Board meeting, an agreement
with the Federal Aviation Administration was approved.
This item approves the execution of an agreement with
IDOT's Division of Aviation to have the Village act as
project sponsor of federal soundproofing funds for
Lutheran School of the Holy Spirit. )
(At the May 22nd Village Board meeting, an agreement
with the Federal Aviation Administration was approved.
S) Consideration to adopt Ordinance No. 2835 (attached)
granting a variation of Section 7A-1B:3b of the Zoning
Ordinance pertaining to the construction of six (6) foot
tall solid fence to be located within one (1) foot of the
side property line along Meacham Road on property located
at 1599 California Street.
(This item was discussed at the May 22nd Village Board
meeting, and currently appears as Unfinished Business of
the Village Attorney. )
T) Consideration to adopt Ordinance No. 2836 granting a
Special Use Permit to Village Autowerks, Inc. to permit
the operation on an automobile repair garage on property
located at 55 Gaylord Street, Elk Grove Village.
(This item was discussed at the May 22, 2001 Village
Board meeting and currently appears as Unfinished Business
of the Village Attorney. )
06-12-01 8
7 . REGULAR AGENDA
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
a. Landmeier Public Works Facility Improvements
b. Sidewalk/Street Light Improvements
C. West Side Garage Improvements
d. Salt Creek Improvements
e. Fire Station 7 Renovations/Improvements
f. Street Repair Following Sewer Repairs
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill
a. Fence Regulations
b. Motorist Use Of Cellular Phones
C. Gambling Ordinance
10. PERSONNEL COMMITTEE - Trustee Lissner
a. Wellness Program
11. RECYCLING & WASTE COMMITTEE - Trustee Prochno
a. Household Hazardous Waste
12. INFORMATION COMMITTEE - Trustee Feichter
a. New Trustee Orientation
13. INDUSTRIAL/COMMERCIAL
REVITALIZATION COMMISSION - Trustees Lissner/Petri
14. YOUTH COMMISSION - Trustee Prochno
15. PARADE COMMISSION - Trustee Czarnik
16. PLAN COMMISSION - Village Manager Parrin
a. PC Docket 01-4 N. W. corner Ridge & Devon
Request for annexation, rezoning and subdivision for a
proposed development of 2 lots for an 18, 000 square foot
multi-unit office/accessory storage building and a free
standing, sit-down and drive-in restaurant. A Special Use
permit is requested to permit a drive-thru use in a B-2 Zoning
district (P.H. TBA)
06-12-01 9
17. ZONING BOARD OF APPEALS - Village Manager Parrin
a. ZBA Docket 01-8 - 941 Wilma Lane
Request for a variance to install a fireplace with an
exterior framed chimney which would encroach approximately
1.5 feet (18 inches) into the required eight (8) foot side
yard. (PH 5-24-01)
b. ZBA Docket 01-9 - Landmeier, Higgins & Touhy
Request for a variance to construct a total 50 parking stalls
on Lots #1 and #2 of the Sicula Subdivision, which would
encroach nine feet (91) into the required 25 foot front yard
setback. (PH 5-24-01)
C. ZBA Docket 01-10 - 941 Wilshire
Request for a variance to construct a 624 square foot
detached garage measuring 26-foot wide by 24 foot deep which
will encroach approximately three feet (3 '0") into the
required six-foot side lot line setback. (PH 6-21-01)
d. ZBA Docket 01-11 - 952 Fargo Av.
Request for a variance for the construction of a fence which
will be located approximately 15 feet from the property line
along Fargo Avenue. (PH 6-21-01)
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Community Service Board - Trustee Czarnik
C. Liquor Commission - Mayor Johnson
d. Special Events Committee - Mayor Johnson
19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk
20. UNFINISHED BUSINESS
VILLAGE BOARD
a. At the February 8, 2000 Village Board meeting a first reading
was held on an ordinance approving the Devon/Rohlwingg
Redevelopment Plan and Project.
b. At the February 8, 2000 Village Board meeting a first reading
was held on an Ordinance designating the Devon/Rohlwing
Redevelopment Project area.
c. At the February 8, 2000 Village Board meeting a first reading
was held on an Ordinance adopting Tax Increment Financing for
the Village of Elk Grove Village, Cook and DuPage in
connection with the Designation of the Devon/Rohlwing
Redevelopment Project area.
06-12-01
10
VILLAGE ATTORNEY
a. ZBA Docket 01-3 - 55 Gaylord Street
Direct the Village Attorney to prepare an ordinance for a
Special Use Permit for the operation of an automotive repair
facility in an I-1 Industrial Zoning District (PH 4-18-01 -
continued to 5-02-01)
b. ZBA Docket 01-7 - 1599 California St.
Direct the Village Attorney to prepare an ordinance granting a
variation to the Zoning Ordinance for the construction of a
six-foot tall solid fence located within one foot of the side
property line along Meacham Road. (PH 5-10-01)
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other
applicable Federal and State laws, the meeting will be accessible
to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably
no later than five days before the meeting.
C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri,
Prochno, Parrin, Rummel, Soffice, Cech, Ingebrigtsen,
Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)
ADDENDUM
to
Regular Village Board Agenda
June 12, 2001
8:00 p.m.
6. CONSENT AGENDA (continued)
U) Consideration to concur with the Assistant Village
Manager's prior authorization allowing Firefighter
James H. Schlesser to attend the Elgin Fire Academy
in Elgin, IL from June 4 through July 30, at a cost
not to exceed $1, 779. 45.
(Sufficient funds are budgeted for this purpose in
the FY 01/02 Budget. This item will formally approve
the Fire Academy training of a new recruit. Due to 3
weeks between Village Board meetings, Village Board
authorization could not occur until after the start
of the Fire Academy.
V) Consideration to authorize Health Services
Coordinator Michael Cavallini to attend the American
Public Health Association annual meeting in Atlanta,
GA from October 21 through October 25, 2001 at a cost
not to exceed $1, 535. 00
(Early registration for this conference will
result in a $50 savings.
(Sufficient funds are budgeted and available for
this purpose. )
C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri,
Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen,
Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)