HomeMy WebLinkAboutAGENDA - 05/22/2001 - VILLAGE BOARD Next ORD: 2830 (2834)
Next RES. 23-01 (25-01)
Recess: 9 P.M.
AGENDA
REGULAR VILLAGE BOARD MEETING
May 22, 2001
1. Call to Order
2. Invocation (Rev. Angela Schenck, Pastor, Elk Grove United
Presbyterian Church)
3. Approval of Minutes of May 8, 2001
4. Mayor and Board of Trustees ' Report
5. Accounts Payable Warrant: May 22, 2001 $786,361. 75
6 . CONSENT AGENDA
A) Consideration of a request (attached) to waive the
Village's annual business license fees for the period June
1, 2001 through May 31, 2002, from the following
governmental and not-for-profit agencies:
Church/Govt. Food Coln- Retail Florist Parade/ Golf/ Pre- Fuel Uquor Total
Entity Dealer OP Theater Restaurant School Waivers
Park District $300 $200 $600 $100 $600 $100 $75 $5,000 $6,975
Lilwary 25 25
District 214 50 50 _
Holy Spirit too 100
Prince of Peace 100 100
Ctr.for the
P ing Arts 1 100 1 1 250 1 350
Total $7,600
(It has been past practice of the Village Board to
waive the business license fees for other governmental and
not-for-profit agencies. A report from the Director of
Finance is attached. )
B) Consideration of a request from Elk Grove Chamber of
Commerce (EGCC) for prepayment of dues for FY 2001-02 dues
in the amount of $320.
C) Consideration to authorize a public hearing before the
Plan Commission to consider the petition of Garden 6 Joint
Venture to annex and rezone approximately 1. 87 acres at
the northwest corner of the intersection of Devon and
Ridge.
(The petitioner proposes to annex this land under the
Village's B-2 General Business zoning classification to
construct a Dunkin Donuts store and office/storage
building. The proposed donut store includes a drive-thru
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Agenda for VB Meeting 05-22-01 2
lane. A Special Use permit would need to be granted to
allow a drive-thru lane in a B-2 zoning district.
(Staff completed a preliminary review of the plan and
finds it to be in substantial conformance to Village
codes.
(With authorization from the Village Board, a public
hearing before the Plan Commission can be held in
accordance with the Commission's schedule.
(A report from the Assistant to the Village Manager is
attached. )
D) Consideration of the following:
• to increase the budget in the amount of $9, 704. 70 for
the Oakton Fire Station completion; and
• to increase a contract previously awarded to Fischer
construction for the completion of the original general
contractor's (MCM) items in a total of $161, 756. 70.
(Fischer Construction was hired to finish the Oakton
Fire Station items that remained unfinished from the
original General Contractor, MCM. Fischer will be paid
from money the Village held back from MCM, except for some
additional landscaping approved by the Village Board last
September and a rear sidewalk which were not part of the
original MCM contract.
(Of the additional $9, 703. 70 total, nearly $8, 000 will
be paid from the held-back funds.
(A report from the Fire Chief was previously
distributed on this item. )
E) Consideration to increase an existing contract with
Dustcatchers, Inc. , Chicago, IL for the rental of linens
and mats for the Fire and Public Works Departments in the
amount of $1, 500 for a total FY 00/01 contract amount of
$22,205.
(The Village Board awarded this contract for FY 00/01
in a total amount of $20, 705. The Fire Department
exceeded this contract amount due to unanticipated usage
at the Oakton Fire Station and Fire Administration
Building.
(Sufficient funds are available for this purpose.
(Reports from the Director of Finance and Fire Chief,
recommending approval, are attached. )
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Agenda for VB Meeting 05-22-01 3
F) Consideration of the following:
• to increase an existing contract with Kale Uniforms,
Inc. , Chicago, IL for the provision of Police
Department uniforms in the amount of $1,500 for a total
FY 00/01 contract amount of $39,500;
• to waive the formal bidding process; and
• to award a contract to Kale Uniforms, Inc. , Chicago, IL
to provide Police Department uniforms and accessories
for the period May 1, 2001 through April 30, 2002 in a
total contract amount not to exceed $41, 000.
(Kale Uniforms is the sole viable source of uniforms
in the region.
(The Village Board approved the FY 00/01 contract with
Kale in the amount of $38, 000, which needs to be increased
to $39,500 to cover expenses incurred with new employees.
(Kale Uniforms has provided quality uniforms and
service to the Village in the past.
(Sufficient funds are budgeted and available for this
purpose.
(Reports from the Director of Finance and Chief of
Police recommending approval, are attached.
G) Consideration to renew an existing service contract with
Team Mechanical, Wheeling, IL to provide maintenance of
heating, ventilation, and air conditioning units in a
total contract amount not to exceed $49, 027. 12.
(This contract was bid and awarded to Team Mechanical
in FY 00/01 with an option to renew for four (4)
additional 12-month periods.
(With the remodeling of Fire Station 7 and the
Landmeier Public Works Administrative Facility, a portion
of the HVAC equipment that was under contract was deleted,
and credits of $1, 000. 00 and $4, 070. 16 were granted.
Also, equipment at Fire Station 8 was added in the amount
of $5, 700.
(Sufficient funds are budgeted and available for this
purpose.
(Reports from the Director of Public Works and
Director of Finance, recommending approval, are attached. )
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Agenda for VB Meeting 05-22-01 4
H) Consideration to award a contract to the lowest and
responsive bidder, J. F. Edwards Construction Company, for
the Local Street Light Improvements - Spring 2001 project
in a total contract amount not to exceed $841, 923.25 from
the ICRC Fund.
(Bid documents for this project were obtained by
three contractors, of which three submitted bids. Upon
review of the bids submitted, J. F. Edwards Construction
Company was determined to be the lowest responsive and
responsible bidder.
(This project consists of the installation of 179
street light poles along streets in the Business Park,
including Howard, Greenleaf, Pratt, Tonne and Touhy. In
addition, 31 poles will be installed at intersections and
midblock locations on Martin, Pauly, Joey, United,
American, Delta, and Pan Am.
(J. F. Edwards is IDOT pre-qualified to perform this
work, and completed lighting installations along Pratt and
Nicholas, Greenleaf, Bennett, and King in a quality manner
within the project schedule. Their bid is 13.2% under the
Engineer's estimate for this work.
(Sufficient funds are budgeted and available in the
ICRC Fund for this purpose. )
(A report from the Director of Engineering &
Community Development, recommending approval, is
attached. )
I) Consideration to authorize Deputy Fire Chief Douglas C.
Goostree to attend the EMS Exposition in New Orleans, LA
from May 30 through June 2, at a cost not to exceed
$1, 086. 84 .
(The exposition will run from May 30 through June 2.
As the estimated cost exceeds $1, 000, Village Board
authorization is required. )
J) Consideration to authorize four (4) new Police Officer
recruits to attend basic training at a cost not to exceed
$10, 400.
(With the hiring of these four (4) recruits, there
will be no remaining vacancies. )
K) Consideration to authorize Police Officer Matthew J.
FioRito to attend the Oakland Police Academy K-9 Training
in Lake Geneva, WI from June 18 through June 23, at a cost
not to exceed $1, 085. 00.
(The workshop will run from June 18 through June 23.
As the estimated cost exceeds $1, 000, Village Board
authorization is required. )
Agenda for VB Meeting 05-22-01 S
L) Consideration to authorize Firefighter William A.
Tranchita to attend the International HazMat Conference in
Hunt Valley, MD from June 7 through June 10, at a cost not
to exceed $1,200. 00.
(The conference will run from June 7 through June 10.
As the estimated cost exceeds $1, 000, Village Board
authorization is required. )
M) Consideration to adopt Resolution No. 23-01 (attached)
designating a Director and Alternate Director to the
Suburban O'Hare Commission for the Village of Elk Grove
Vi l 1 age. _
(This resolution designates and appoints Craig B.
Johnson as Director to the Suburban O'Hare Commission and
Samuel Lissner as its Alternate Director. )
N) Consideration to adopt Resolution No. 24-01 (attached)
designating a Director and Alternate Director to the
Northwest Municipal Conference for the Village of Elk
Grove Village.
(This resolution designates and appoints Craig B.
Johnson as Director to the Northwest Municipal Conference
and James P. Petri, Gary E. Parrin and Raymond R. Rummel
as its Alternate Directors. )
O) Consideration to adopt Ordinance No. 2830 (attached)
approving and authorizing the appointment of a Director
and Alternate Directors to the Solid Waste Agency of
Northern Cook County for the Village of Elk Grove Village.
(This ordinance designates and appoints Craig B.
Johnson as Director to the Solid Waste Agency of Northern
Cook County and Chris Prochno and Gary E. Parrin as its
Alternate Directors.
(The Mayor and Board of Trustees appoint James P.
Petri and Raymond R. Rummel as additional Alternate
Directors. )
P) Consideration to adopt Ordinance No. 2831 (attached)
approving and authorizing the appointment of a Director
and Alternate Directors to Northwest Suburban Municipal
Joint Action Water Agency for the Village of Elk Grove
Village.
(This ordinance designates and appoints Craig B.
Johnson as Director to the Northwest Suburban Municipal
Joint Action Water Agency and Samuel Lissner as its
Alternate Director. )
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Agenda for VB Meeting 05-22-01 6
Q) Consideration to adopt Ordinance No. 2832 (attached)
granting a variation of Sections 3-6:D-1 and 7-1 of the
Zoning Ordinance pertaining to principal structures in a
required side yard to permit the construction of a room -
addition which would encroach approximately 5 feet into
the required side yard on property located at 1001
Tennessee Lane, Elk Grove Village.
(This item was discussed at the May 8th Village Board
meeting, and currently appears as Unfinished Business of
the Village Attorney. )
R) Consideration to adopt Ordinance No. 2833 (attached)
granting a variation of the bulk and yard requirements
regulations of Section 7-1 of the Zoning Ordinance to
permit the construction of a gable roof structure, spire
and cross with a height of approximately fifty-two (52)
feet above grade on property located at 1045 South
Arlington Heights Road, Elk Grove Village.
(This item was discussed at the May 81h Village Board
meeting and currently appears as Unfinished Business of
the Village Attorney.
7 . REGULAR AGENDA
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
a. Landmeier Public Works Facility Improvements
b. Sidewalk/Street Light Improvements
C. West Side Garage Improvements
d. Salt Creek Improvements
e. Fire Station 7 Renovations/Improvements
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill
a. Fence Regulations
b. Motorist Use Of Cellular Phones
C. Gambling Ordinance
10. PERSONNEL COMMITTEE - Trustee Lissner
a. Wellness Program
11 . RECYCLING & WASTE COMMITTEE - Trustee Prochno
a. Household Hazardous Waste
12. INFORMATION COMMITTEE - Trustee Feichter
a. New Trustee Orientation
Agenda for VB Meeting 05-22-01 7
13. INDUSTRIAL/COMMERCIAL
REVITALIZATION COMMISSION - Trustees Lissner/Petri
14. YOUTH COMMISSION - Trustee Prochno
15. PARADE COMMISSION - Trustee Czarnik
16. PLAN COMMISSION - Village Manager Parrin
a. PC Docket 01-3, 55 Gaylord Street. Request for a Special Use
Permit for the operation of an automobile repair garage in an
I-1 Industrial Zoning District.
(PH 04-18-01) (cont'd. to May 2, 2001)
17. ZONING BOARD OF APPEALS - Village Manager Parrin
a. ZBA Docket 01-7 - 1599 California St.
Request for a variation to construct a six-foot (6') tall
solid fence, located within one foot (11) by the side
property line along Meacham Road. (PH 5-10-01)
b. ZBA Docket 01-8 - 941 Wilma Lane
Request for a variance to install a fireplace with an
exterior framed chimney which would encroach approximately
1.5 feet (18 inches) into the required eight (8) foot side
yard. (PH 5-24-01)
C. ZBA Docket 01-9 - Landmeier, Higgins & Touhy
Request for a variance to construct a total 50 parking stalls
on Lots #1 and #2 of the Sicula Subdivision, which would
encroach nine feet (91) into the required 25 foot front yard
setback. ) (PH 5-24-01)
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Community Service Board - Trustee Czarnik
C. Liquor Commission - Mayor Johnson
d. Special Events Committee - Mayor Johnson
19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk
20. UNFINISHED BUSINESS
VILLAGE BOARD
a. At the February 8, 2000 Village Board meeting a first reading
was held on an ordinance approving the DevonfRohlwing
Redevelopment Plan and Project.
Agenda for VB Meeting 05-22-01 8
b. At the February 8, 2000 Village Board meeting a first reading
was held on an Ordinance designating the Devon/Rohlwing
Redevelopment Project area.
c. At the February 8, 2000 Village Board meeting a first reading
was held on an Ordinance adopting Tax Increment Financing for
the Village of Elk Grove Village, Cook and DuPage in
connection with the Designation of the Devon/Rohlwing
Redevelopment Project area.
VILLAGE ATTORNEY
a. ZBA Docket 01-4 - 1045 S. Arlington Heights Road
Direct the Village Attorney to prepare an Ordinance for
granting a variation to the Zoning Ordinance to construct an
addition having a gable roof structure and to allow placement
of a cross and spire on top. (PH 3-21-01)
b. ZBA Docket 01-6 - 1001 Tennessee Lane
Direct the Village Attorney to prepare an Ordinance granting
a variation to the Zoning Ordinance for construction of a
room addition which would encroach approximately 510" into
the required 12. 83 foot side yard. (PH 4-26-01)
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23 . ADJOURNMENT
In compliance with the Americans with Disabilities Act and other
applicable Federal and State laws, the meeting will be accessible
to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably
no later than five days before the meeting.
C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri,
Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen,
Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)