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Home My WebLink AboutAGENDA - 05/08/2001 - VILLAGE BOARD ADDENDUM to Regular Village Board Agenda May 8, 2001 8:00 P.M. 6. CONSENT AGENDA (continued) Q)Consideration to accept a purchase offer (attached) from Tuscaloosa Fire Equipment, Inc. , Tuscaloosa, AL for the Village's surplus 1982 Peterbilt E-One Pumper in the amount of $25, 000. (This apparatus was replaced by the quint and has been on the market for sale as surplus for two years. This offer is the highest offer received, and considered to be fair market value. (The availability of the pumper was marketed through several media on a national level. (If the offer is accepted, Tuscaloosa Fire Equipment is willing to take ownership in June, 2001 and will provide 10o earnest money to insure the purchase. (A report from the Fire Chief, recommending approval, is attached. ) R) Consideration to adopt Resolution No. 21-01 (attached) approving Plat of Subdivision identified as Final Plat of Resubdivision of Lot 7 in the Park at Northwest Point, Elk Grove Village, Illinois. (This item approves the re-subdivision of Lot 7 at Northwest Point. (A report from the Assistant to the Village Manager was previously distributed. ) C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8) Next ORD: 2827 (2829) Next RES. 21-01 (21-01) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING May 8, 2001 1. Call to Order 2. Invocation (Rev. Roger H. Schindel, Pastor, Christus Victor Church) 3. Approval of Minutes of April 24, 2001 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: May 8, 2001: $435, 416. 54 6 . CONSENT AGENDA A) Consideration of a request (attached) from the Elk Grove Park District to waive all building and engineering permit fees related to the construction of the new Farm House Museum Orientation Building at 399 Biesterfield Road in a total amount of $2,307. 00. (It has been past practice of the Village Board to waive such fees for other governmental agencies. (A report from the Director of Engineering & Community Development is attached. ) B) Consideration to renew an existing maintenance contract with Lyons/Pinner Electric Companies, Lyons, IL, to maintain Village-owned traffic signals and overhead lights for the period May 1, 2001 through April 30, 2002 in a total contract amount not to exceed $15, 975.24. (This contract was bid and awarded to Lyons/Pinner in FY 00/01 with an option to renew for up to two additional one-year periods. (The maintenance contract includes eight Village-owned traffic signals and 159 overhead street lights. The total contract amount represents a 2. 92% increase over last year's contract amount. (Approximately 290 of the contract will be funded by the ICRC Fund. (Sufficient funds are budgeted and available for this purpose. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) Agenda for VB Meeting 05-08-01 2 C) Consideration to renew an existing service contract with Dustcatchers, Inc. , Chicago, IL to provide linen and floor mat rental services in a total contract amount not to exceed $20, 705. (This contract was awarded with options to renew for three additional 12-month periods through the end of FY 01/02. Dustcatchers has provided satisfactory service to the Village for the past four years. (This contract represents no cost increase from last year. (Sufficient funds are budgeted and available for this purpose. (Reports from the Director of Finance, Fire Chief, and Director of Public Works, recommending approval, are attached. ) D) Consideration of the following: • to waive the formal bidding process; and • to renew a service contract with Chicago Communication Services, Inc. , Elmhurst, IL to maintain the Village's radio communication equipment in a total contract amount of $28, 190. 60. (Chicago Communications has maintained the Village's radio equipment since 1982 and has provided reliable and responsive service. In addition, this company is the area's authorized Motorola service center. (The total contract amount represents a $1, 865. 80 decrease from last year's contract. (Sufficient funds are budgeted and available for this purpose. (Reports from the Director of Finance, Chief of Police, Fire Chief, and Director of Public Works, recommending approval, are attached. ) E) Consideration to renew an existing contract with Neat Cleaning Systems, Inc. , Chicago, IL to provide custodial services at the Fire Administration Building and Public Works Landmeier Facility for the period May 1, 2001 through April 30, 2002, in a total contract amount not to exceed $29, 727.36. (This contract was bid and awarded in FY 1997/98 with the option to renew annually for up to four (4) additional one-year periods with the total contract not to exceed five (5) years. FY 01/02 would be the fifth year of this contract. Agenda for VB Meeting 05-08-01 3 (Neat Cleaning has provided satisfactory custodial services, and the contract amount represents a 2.920 increase over last year's amount. (Sufficient funds are budgeted and available for this purpose. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) F) Consideration to approve the Balancing Change Order for the ICRC Gateway Signage Improvement Project. (The contractor for this project, Rebechini Studios, Inc. , has completed all work related to the installation of Business Park gateway signage at Elmhurst and Landmeier Roads, Tonne and Landmeier Roads, and Tonne and North Parkway. The Department of Engineering & Community Development has inspected and accepted the improvements. (The project was completed at a total cost of $47,298. 00, which is $3, 011 less than the bid price of $50,309. 00. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) G) Consideration to award a contract to Compaq Computer Corporation, Houston, TX for the purchase of 39 desktop units and two notebook PCs through the Western States Contracting Alliance joint purchasing program in a total contract amount not to exceed $59, 402. (The FY 01/02 budget includes the acquisition of 39 desktop and 2 notebook PCs. Information Systems staff have evaluated several vendors of computer equipment and find Compaq to have the highest overall ranking. The Village has standardized on Compaq file servers and desktops, and maintaining this standardization will ease the maintenance of the network. (The Western States Contracting Alliance is a consortium of state agencies formed to bid volume purchases to create cost savings for local agencies. The Village has the opportunity to take advantage of this bulk pricing. (The unit price under this contract includes an extended three-year warranty on all equipment. (Sufficient funds are budgeted and available for this purpose. (A report from the Director of Finance, recommending approval, is attached. ) Agenda for VB Meeting 05-08-01 4 H) Consideration to award a purchase contract to Taylor Resources of Springfield, IL in the amount of $16, 000 for the manufacturing, delivery and setup of ten (10) replacement executive chairs for the Council Chambers. (The chairs would be part of the State of Illinois bulk purchase order for chairs for the General Assembly. The total cost for the chairs are $4, 000 less than the budgeted amount, and represent a savings of $1,900 per chair due to the bulk purchase and being able to order factory direct. (The chairs will be forest green leather with the Village seal embossed in gold on the front headrest. (The chairs will be manufactured concurrently with the State order. ) I) Consideration to award a contract to the lowest responsive and responsible bidder, Earth, Inc. , Bensenville, IL, for hauling and disposal of non-toxic debris for the period May 1, 2001 through April 30, 2002 in a total contract amount not to exceed $67,500. 00. (Bid documents were obtained by 25 potential bidders, of which seven submitted bids. Upon review of the bids submitted, Earth, Inc. was determined to be the lowest responsive and responsible bidder. (The contract was awarded on a unit price of $6. 75 per cubic yard at an estimated quantity of 10, 000 cubic yards of material. (Sufficient funds are budgeted and available for this purpose. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) J) Consideration to increase an existing professional service contract with TranSystems Corporation, for right-of-way plat and legal services in the amount of $13, 609 for a total contract amount of $96, 107. (The Village Board awarded a contract to TranSystems at the August 10, 1999 meeting for phase 1 engineering for the improvement of the Busse and Devon and Busse and Landmeier intersections. The next phase of this project is development of right-of-way plats and legal descriptions needed to construct the improvements. (TranSystems is prequalified by IDOT, and IDOT has concurred that this proposal represents a fair cost for the services. (Sufficient funds are budgeted and available in the ICRC Fund for this purpose. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) e i � Agenda for VB Meeting 05-08-01 S K) Consideration to approve the Balancing Change Order for the 2000 Crest Avenue Sewer Replacement Improvement Project. (The contractor for this project, Scott Contracting, Inc. , has completed all work related to this project. The Department of Engineering & Community Development has inspected and accepted the improvements. (The project was completed at a total cost of $140, 784. 63, which is $7,385.37 below the bid price of $148, 170. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) L) Consideration to award a professional service contract to Planning Resources, Wheaton, Illinois for the design, inspection, preparation of bid plans, and associated services for the Residential Enhancement Program as follows: • professional services for the development of the Clock Tower and Veteran's Memorial Park in the amount of $138, 078; and, • professional services for the development of street signs, primary street enhancements, boulevard median enhancements, gateway treatments in right-of-way, public works enhancements, and intersection paver treatments in the amount of $126, 554. (The Residential Enhancement Program will be divided into three parts: Street lighting to be administered in- house by the Engineering Department; Clock Tower/Memorial Park to be designed by Planning Resources in conjunction with architects and fountain designers; and, the remaining landscape, paver, and public works site improvement items to be designed by Planning Resources. (The Clock Tower and Memorial Park will be designed and engineered through the balance of 2001. Construction work is anticipated to begin in Spring 2002 for completion in Fall 2002. (Landscaping/Paver/Public Works enhancements are anticipated to be designed over the next 2 months. The work will be bid this summer for installation beginning in the fall. It is anticipated that the work will be designated over 4 areas, so that all the work can be completed during the Fall 2001 by separate contractors. Agenda for VB Meeting 05-08-01 6 (Planning Resources could not begin designing these improvements until the aerial photography of the residential areas was completed and returned to the Village. This photography will be finalized shortly. (These contracts cover professional services only. Once the contracts are bid, construction contracts will need to be awarded by the Village Board. (The contracts have been reviewed by the Assistant Village Manager, Director of Engineering & Community Development and Purchasing Agent for acceptability. ) M) Consideration to authorize payment in the amount of $12, 800 for FY 01/02 membership dues to the Northwest Municipal Conference. (Membership dues to the Northwest Municipal Conference are based on population and are assessed at a per capita rate of $0.365. In addition, this year's dues payment includes a $125 local project match from each member municipality for the development of a regional Bicycle Facilities Plan. ) N) Consideration to authorize Director of Engineering & Community Development Alan Boffice and Director of Public Works Tom Cech to attend the 2001 International Public Works Congress and Exposition in Philadelphia, Pennsylvania from September 7 through September 11, 2001 in an estimated amount of $1, 800 per person. (Early registration for this conference will result in $50 savings per person. (Sufficient funds are budgeted and available for this purpose. ) O) Consideration to adopt Ordinance No. 2827 (attached) amending Section 3-3-6 Classification of Licenses, Section 3-3-7 Number of Licenses, and Chapter 3-1-6 License Fees of the Village Code to establish a Class "A/B" Liquor License which would permit the sale of alcoholic liquor consumption off the premises by the holder of a class "A" Liquor License. (This item is response to a request from Cucina Roma Restaurant to allow the sale of bottles of wine in gift baskets purchased at the carry-out portion of the restaurant - Pronto Roma. (A report from the Village Clerk was previously distributed. ) Agenda for VB Meeting 05-08-01 7 P) Consideration to adopt Ordinance No. 2828 (attached) amending Chapter 9 Peddlers and Solicitors and Chapter 14 Scavengers, by changing the term Junk Peddler to Scrap Dealer and relocating regulations concerning scrap dealers to Chapter 14. (This ordinance updates the Village Code regarding regulations of scrap dealers. (A report from the Village Attorney was previously distributed. ) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Facility Improvements b. Sidewalk/Street Light Improvements C. West Side Garage Improvements d. Salt Creek Improvements e. Fire Station 7 Renovations/Improvements 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Cellular Tower Guidelines b. Fence Regulations C. Motorist Use Of Cellular Phones d. Massage Parlor Regulations 10. PERSONNEL COMMITTEE - Trustee Petri a. Wellness Program 11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik 12. INFORMATION COMMITTEE - Trustee Dill a. New Trustee Orientation 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. PC Docket 01-2, Antenna Siting Policy - Text Amendment (PH 02-21-01) b. PC Docket 01-3 55 Gaylord Street. Request for a Special Use Permit for the operation of an automobile repair garage in an I-1 Industrial Zoning District. (PH 04-18-01) (cont'd. to May 2, 2001) Agenda for VB Meeting 05-08-01 8 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 01-4 - 1045 S. Arlington Hts. Rd. Request for variance to construct an addition having a gable roof structure with a mean elevation of approximately 39' and to allow construction of a cross and spire on top whose height would be 62' above grade. (PH 3-21-01) b. ZBA Docket 01-6 - 1001 Tennessee Lane Request for variance to construct a room addition which would encroach approximately five feet (510") into the required 12. 83 foot side yard. (PH 4-26-01) C. ZBA Docket 01-7 - 1599 California St. Request for a variation to construct a six-foot (61) tall solid fence, located within one foot (1 ') by the side property line along Meacham Road. (PH 5-10-01) d. ZBA Docket 01-8 - 941 Wilma Lane Request for a variance to install a fireplace with an exterior framed chimney which would encroach approximately 1.5 feet (18 inches) into the required eight (8) foot side yard. (PH 5-24-01) e. ZBA Docket 01-9 - Landmeier, Higgins & Touhy Request for a variance to construct a total 50 parking stalls on Lots #1 and #2 of the Sicula Subdivision, which would encroach nine feet (9') into the required 25 foot front yard setback. ) (PH 5-24-01) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - Mayor Johnson d. Special Events Committee - Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD a. At the February 8, 2000 Village Board meeting a first reading was held on an ordinance approving the Devon/Rohlwing Redevelopment Plan and Project. b. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance designating the Devon/Rohlwing Redevelopment Project area. A Agenda for VB Meeting 05-08-01 9 c. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance adopting Tax Increment Financing for the Village of Elk Grove Village, Cook and DuPage in connection with the Designation of the DevonfRohlwing Redevelopment Project area. d. Material Sciences Corporation/Pre-Finish Metals Special Use petition to construct a daycare center on industrial-zoned land. e. Consideration to award a professional service contract to National Roofing Corporation, Chicago, IL to furnish all labor, equipment, and materials necessary to remove and replace the roof at the Police Department at a cost not to exceed $53, 920. 00. VILLAGE ATTORNEY a. ZBA Docket 01-5 - 241 Banbury Av. Direct the Village Attorney to prepare an Ordinance for a variance to construct a fireplace chase that would extend approximately fourteen inches into the required five foot side yard. (PH 3-21-01) 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)