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Home My WebLink AboutAGENDA - 04/24/2001 - VILLAGE BOARD ADDENDUM to Regular Village Board Agenda April 24, 2001 8:00 P.M. 6. CONSENT AGENDA (continued) J) Consideration to award a professional service contract to National Roofing Corporation, Chicago, IL to furnish all labor, equipment, and materials necessary to replace the roof at the Police Department at a cost not to exceed $53, 920. 00. (Bid specifications were obtained by 14 potential bidders, of which 12 submitted bids. Upon review of the bids submitted, National Roofing Corporation was determined to be the lowest responsive and responsible bidder. The amount of this contract includes $48, 920. 00 plus $5, 000 for contingency funds for unforeseen damages to structural or decking components. (Structural Technologies, Inc. the Village's consultant on this project advises that the roof replacement will not be impacted by any additions planned for the Police Department. Furthermore, installation of the retrofit roof will minimize disruption of activities and restore the condition of the roof at a lower cost. (Funds in the amount of $115, 000. 00 are budgeted and available for this purpose in the Capital Projects Fund. (A report from the Director of Finance, recommending approval, is attached. ) K) Consideration to establish an annual salary of $127,200 for the Village Manager and $125, 000 for the Village Attorney, to be effective May 1, 2001. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8) Next ORD: 2825 (2827) Next RES. 21-01 (21-01) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING April 24, 2001 1. Call to Order 2. Invocation (Rev. Rodney Pickett, Pastor, Wesleyan Community Church) 3. Approval of Minutes of April 10, 2001 4. Mayor and Board of Trustees ' Report 5. Accounts Payable Warrant: April 24, 2001 ($785, 069.35) 6 . CONSENT AGENDA A) Consideration of a request from La Magdalena Restaurant to erect a temporary tent on the west side of their building for outdoor seating from Friday, May 4 through Sunday May 6, 2001. (La Magdalena requests this temporary structure for the "Cinco de Mayo" weekend, which will seat no more than ten tables on the west side of the building. (The Village Board approved this same request last year, and the Village had no issues with last year's special event. (A report form the Director of Engineering & Community Development, recommending approval, is attached. ) B) Consideration to increase an existing contract with Detroit Salt Company, L.L.C. , Detroit, MI, from $97, 929 to $115, 709. 75, for the provision of rock salt during FY 2000/2001 . (The Village Board award this contract not to exceed $100, 698 in October, 2000 under a joint purchasing agreement with the State of Illinois. The record snows experienced this winter season resulted in salt usage that exceeded initial estimates. (The increased contract amount of $115, 709. 75 does not exceed the $118, 600 budgeted for this purpose. (A report from the Director of Public Works, recommending approval, is attached. ) Agenda for 04/24/01 2 C) Consideration of the following: • to award a contract to the lowest responsive and responsible bidder, Hoskins Chevrolet, Elk Grove Village, IL to furnish one 14-foot aluminum step van in a total contract amount not to exceed $41, 685. 00, and • to declare the existing 1982 Chevrolet P-30 Step Van as surplus equipment to be sold at the Village's next vehicle and equipment sale. (Bid specifications were obtained by 20 potential bidders, of which two submitted bids. Upon review of the bids submitted, Hoskins Chevrolet was determined to be the lowest responsive and responsible bidder. (This vehicle will replace the existing 1982 step van used by the Water and Sewer Division. The existing step van will be disposed at the Village's annual surplus vehicle and equipment sale. (Sufficient funds are budgeted and available in the Water and Sewer Fund for this purpose. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. D) Consideration to award a contract to the lowest responsive and responsible bidder, Koz Trucking and Sons, Inc. , Medinah, IL to furnish and deliver gravel, stone, and sand on an as-needed basis in a total contract amount not to exceed $42, 997.50. (Bid specifications were obtained by 14 potential bidders, of which five submitted bids. Upon review of the bids submitted, Koz Trucking and Sons, Inc. , was determined to be the lowest bidder in all categories of gravel, stone, and sand. (The Village has contracted with this vendor in the past and has found their services and delivery meet Village requirements. (Sufficient funds are budgeted and available in the FY 01/02 General and Water and Sewer Funds for this purpose. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) E) Consideration to award a purchase contract to the lowest responsive and responsible bidder, Northwest Trucks, Inc. , Palatine, IL to furnish and deliver one 2001 2 % Ton Dump Truck with Snowplow in a total contract amount not to exceed $86, 661. 00, including a $1, 450 extended power train warranty. Agenda for 04/24/01 3 (Bid specifications were provided to twenty potential bidders, of which six submitted bids. Upon review of the bids submitted, Northwest Trucks was determined to be the lowest responsive and responsible bidder. (The bid amount is $85,211. 00. An additional cost of $1, 450 is necessary for an extended (5-year) power train warranty. (Sufficient funds are budgeted and available for this purpose. (A report from the Director of Finance, recommending approval, is attached. ) F) Consideration of the following: • to waive the formal bidding process; and • to award a rental agreement to Cintas Uniforms, Schaumburg, IL for Public Works uniform rentals for the period May 1, 2001 through April 30, 2002 in a total amount not to exceed $16, 920. (Cintas Uniforms was awarded a three-year rental contract in Fiscal Year 99/00 for the provision of Public Works uniforms. The Public Works Department finds Cintas' replacement policy and response time satisfactory and requests approval to renew the contract for FY 01/02. (The contract amount includes anticipated costs for 100 lost or damaged uniforms. The contract amount remains at the same unit cost as when last bid in FY 96/97. (Sufficient funds are budgeted and available for this purpose. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) G) Consideration of the following: • to waive the formal bidding process; and • to award a blanket purchase contract to Kale Uniforms, Inc. , Chicago, IL, for Fire Department uniforms and accessories for the period May 1, 2001 through April 30, 2002 in a total contract amount not to exceed $20, 000. (Kale Uniforms has provided quality uniforms and accessories, in the past and is the only viable source available in the region for police and fire uniforms. (The conrtact provides for the purchase and/or replacement of uniforms and accessories on an "as needed basis. " Agenda for 04/24/01 4 (Reports from the Director of Finance and Fire Chief, recommending approval, are attached. ) H) Consideration to adopt Ordinance No. 2825 (attached) granting a variation of Section 3-6:D. 1 and Section 7-1 of the Zoning Ordinance pertaining to structures in required side yards to permit the construction of a fireplace which would encroach approximately 14 inches into the required 5-foot sideyard on property located at 241 Banbury Avenue, Elk Grove Village. (This item was discussed at the April 10 Village Board meting and currently appears as Unfinished Business of the Village Attorney. ) I) Consideration to adopt Ordinance No. 2826 (attached) establishing the hourly rate for Porter and Health Code Enforcement Officer personnel of the Village of Elk Grove Village. 7 . REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Facility Improvements b. Sidewalk/Street Light Improvements C. West Side Garage Improvements d. Salt Creek Improvements e. Fire Station 7 Renovations/Improvements 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Cellular Tower Guidelines b. Fence Regulations C. Motorist Use Of Cellular Phones d. Massage Parlor Regulations 10. PERSONNEL COMMITTEE - Trustee Petri a. Wellness Program 11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik 12. INFORMATION COMMITTEE - Trustee Dill a. New Trustee Orientation 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri 14 . YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik ! % Agenda for 04/24/01 S 16. PLAN COMMISSION - Village Manager Parrin a. PC Docket 01-2, Antenna Siting Policy - Text Amendment (PH 02-21-01) b. PC Docket 01-3, 55 Gaylord Street. Request for a Special Use Permit for the operation of an automobile repair garage in an I-1 Industrial Zoning District. (PH 04-18-01) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 01-4 - 1045 S. Arlington Hts. Rd. Request for variance to construct an addition having a gable roof structure with a mean elevation of approximately 39' and to allow construction of a cross and spire on top whose height would be 62' above grade. (PH 3-21-01) b. ZBA Docket 01-6 - 1001 Tennessee Lane Request for variance to construct a room addition which would encroach approximately five feet (5'01,') into the required 12. 83 foot side yard. (PH 4-26-01) C. ZBA Docket 01-7 - 1599 California St. Request for a variation to construct a six-foot (61) tall solid fence, located within one foot (11) by the side property line along Meacham Road. (PH 5-10-01) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - Mayor Johnson d. Special Events Committee - Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD a. At the February 8, 2000 Village Board meeting a first reading was held on an ordinance approving the Devon/Rohlwing Redevelopment Plan and Project. b. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance designating the Devon/Rohlwing Redevelopment Project area. c. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance adopting Tax Increment Financing for the Village of Elk Grove Village, Cook and DuPage in connection with the Designation of the Devon/Rohlwing Redevelopment Project area. Agenda for 04/24/01 6 d. Material Sciences Corporation/Pre-Finish Metals Special Use petition to construct a daycare center on industrial-zoned land. e. Consideration to award a professional service contract to National Roofing Corporation, Chicago, IL to furnish all labor, equipment, and materials necessary to remove and replace the roof at the Police Department at a cost not to exceed $53, 920. 00. VILLAGE ATTORNEY a. ZBA Docket 01-5 - 241 Banbury Av. Direct the Village Attorney to prepare an Ordinance for a variance to construct a fireplace chase that would extend approximately fourteen inches into the required five foot side yard. (PH 3-21-01) 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (S)