HomeMy WebLinkAboutAGENDA - 04/10/2001 - VILLAGE BOARD Next ORD: 2816 (2825)
Next RES. 18-01 (19-01)
Recess: 9 P.M.
AGENDA
REGULAR VILLAGE BOARD MEETING
April 10, 2001
1. Call to Order
2. Invocation (Rev. David F. Stein, (Dr. ) , Evangelical Lutheran
Church of the Holy Spirit)
3. Approval of Minutes of March 27, 2001
4. Mayor and Board of Trustees ' Report
5. Accounts Payable Warrant: April 10, 2001
6 . CONSENT AGENDA
A) Consideration of a request from the Rotary Club of Elk
Grove Village (attached) for the following:
• $15, 000 contribution to the 2001 Rotary Fest event to
take place from June 13 to June 17, 2001;
• to waive all permit and associated fees for this event;
• to waive the permit fee for use of a fire hydrant for
non-firefighting purposes;
• to provide street sweeping services for the parking
lots at Elk Grove High School, Holy Spirit Lutheran
Church, Queen of the Rosary Church, and Rainbow Falls
water park; and
• to authorize the placement of trailer signs at various
locations as approved by the Village for information
and directional purposes.
(It has been past practice for the Village Board to
waive fees and provide services for this annual event.
The fees requested to be waived are the Class D Liquor
License (#2, 100) , Carnival License ($500) , Food Service
License ($100) , and Fire Hydrant Deposit and connection
($140) . )
Agenda for VB Meeting 04-10-01 2
B) Consideration of the following:
• to waive the formal bidding process;
• to award a contract to Monroe Truck Equipment, Inc. ,
Monroe, WI, to replace one dump truck body with a
snowplow and install two snowplows on existing trucks
in a total contract amount not to exceed $43,322. 00.
(Bid documents were obtained by four potential
bidders, of which one submitted a bid.
(Monroe Truck Equipment has provided truck equipment
to the Village for over 20 years, and the Village has been
satisfied with the quality of the equipment and service.
Upon review, Monroe Truck Equipment's bid was determined
to be a responsive and responsible bid.
(Sufficient funds are budgeted and available for this
purpose.
(Reports from the Director of Finance and Director of
Public Works, recommending approval, are attached. )
C) Consideration to award a contract to the lowest responsive
and responsible bidder, National Roofing Corporation,
Chicago, IL to remove and replace the roof over the Police
Department in a total contract amount not to exceed
$53, 920.
(Bid documents were obtained by fourteen potential
bidders, of which 12 submitted bids. Upon review of the
bids submitted, National Roofing Corporation, Chicago, IL
was determined to be the lowest responsive and responsible
bidder.
(The total contract amount includes the bid amount,
$48, 920, plus $5, 000 for contingency funding.
(Sufficient funds are budgeted and available in the
Capital Projects Fund for this purpose.
(Reports from the Director of Finance and Director of
Public Works, recommending approval, are attached. )
D) Consideration to award a contract to Pitney Bowes, Inc. ,
Schaumburg, IL to lease postage meter and mailing
equipment under the State and Local Government Lease N'
Save Program, at a fixed monthly rate of $543. 86 for the
period May 1, 2001 through July 31, 2006, for a total
contract amount of $34,263. 18.
(The FY 2001-2002 Budget includes funding for the
replacement of existing Pitney Bowes equipment. The
current unit has experienced a motor failure, and the
scale and allocator are over 10 years old and considered
obsolete.
Agenda for VB Meeting 04-10-01 3
(The Village can realize a cost savings by leasing
this equipment under Pitney Bowes' state and local
government leasing program. As proposed, the lease would
have a term of 63 months at a fixed $543. 86 monthly
charge. The annual contract amount would total $6, 526.32.
(Sufficient funds are budgeted and available for this
purpose.
(A report from the Director of Finance, recommending
approval, is attached. )
E) Consideration to authorize an increase to the Capital
Projects Fund for remaining work to be completed for the
elevator at the Oakton Fire Station in a total amount not
to exceed $10, 346. 62.
(In reviewing the remaining punch list of items at the
Oakton Fire Station, it has been determined that
unanticipated work related to the elevator requires
completion to bring the elevator shaft up to code.
(A cost estimate for this work has been submitted by
Fisher construction, the contractor for this project.
(Sufficient funds are available for this purpose.
(A report from the Fire Chief is attached. )
F) Consideration to award a contract to Layne-Western,
Aurora, IL to conduct inspections of pumps and piping at
Well Site #6 (Greenleaf) and Well Site #9 (Brummel) in a
total contract amount not to exceed $60, 875.
(Layne-Western has served as the Village's contractor
for past well repairs, and performed repairs to Well #6 in
November of 2000. The repairs carry a one-year warranty,
and will incur no costs to the Village if they are
determined to be the responsibility of the contractor.
(A comprehensive evaluation of Well #9 will be
completed to determine what repairs are needed to restore
its productivity to normal levels.
(Sufficient funds are budgeted and available for this
purpose.
(A report from the Director of Public Works,
recommending approval, is attached. )
Agenda for VB Meeting 04-10-01 4
G) Consideration to adopt the following Budgets for FY 2001 -
2002.
General $28, 915,227
Emergency Management 52,209
Water & Sewer 9, 644, 196
Recycling/Municipal Waste Systems 1, 018, 400
Asset Seizure 19,316
Motor Fuel Tax 1, 476,247
Municipal Purpose - 0 -
Capital Projects 1, 930,319
Capital Replacement 460, 000
Foreign Fire Insurance 101, 800
Industrial/Commercial Revitalization 8,220,365
Residential Enhancement 10, 000, 000
Total $61, 838, 079
(The above amounts include wage and salary adjustments
for FY 2001-2002.
(The FY 2001-2002 General Fund Budget represents a
4.250 decrease from the current fiscal year, not including
carryover items from the FY 00-01 budget.
(A report from the Director of Finance is attached. )
H) Consideration of the following:
• to approve the Liability Insurance Premiums for FY
2001-02, submitted by Arthur J. Gallagher & Company, at
a premium level as determined for the following
coverage:
FY 2001-02
Worker's Compensation Excess $ 27, 505
General Liability Package 296, 644
Includes:
Auto Damage
Building/Contents
EMT/Paramedic Liability
Public Officials' Liability
Police Professional Liability
Boiler & Machinery 12, 547
Federal Flood Coverage 8, 357
Excess Liability (HELP) 79, 849
Community Nurse/Clinics 6, 566
Fiduciary Liability-Pension Funds 4, 624
Underground Storage Tanks 3, 779
Public Official Bond (2001-2005) 900
$440, 771
Agenda for VB Meeting 04-10-01 5
and,
• to award a professional service contract to Gallagher
Bassett for the administration of the Village's self-
insurance liability plan in an amount not to exceed
$56, 388.
(This year's premium renewal represents the same
limits and deductibles that were negotiated last year.
The insurance premiums for FY 2001-2002 represent an
increase of $66, 740 from last year due to an increase in
the Village's property base and insurance market demands
for higher premiums.
(The contract with Gallagher Bassett to administer our
self-insured liability program represents a $5,200
increase over the previous year (from $51, 188 to $56,388) .
This increase is due to an increase in the number of
projected claims next year based on an average of prior
years. Sufficient funds have been budgeted and are
available for this expense.
(A report from the Director of Finance is attached. )
I) Consideration to award a contract to HTE, Inc. , Lake Mary,
FL for technical support and maintenance of the Village's
HTE software applications for the period May 1, 2001
through April 30, 2002 in a total contract amount not to
exceed $24, 500.
(HTE, Inc. , supports the financial software utilized
for numerous functions, including payroll, water billing,
business licensing, accounting, and purchasing. The
Village has used HTE's software since 1990.
(The contract amount represents a 7.2o increase over
the current amount due to a correction of past maintenance
costs which were billed at a lower rate than the vendor
was entitled to charge.
(Sufficient funds are budgeted and available for this
purpose.
(A report from the Director of Finance, recommending
approval, is attached. )
J) Consideration to adopt Resolution No. 18-01 (attached)
determining the appropriateness for Class 6 (B) status
pursuant to the Cook County Real Property Classification
Ordinance as amended January 1, 2000 for certain property
located at 700 Touhy Avenue.
(Gullo International Development Corporation is the
current owner of this building which has been vacant since
August 1998, for a total period of 33 months.
1* • • f
Agenda for VB Meeting 04-10-01 6
(On Stage Studio, an existing Elk Grove business, will
assume ownership of this building in the near future.
(The 6(B) property tax incentive allows a property tax
assessed valuation reduction from 36% to 16% of the fair
market value for a twelve-year period. The Class 6(13)
status applies to development or substantial renovation of
buildings vacant for 24 consecutive months.
(A report from the Economic Development Officer and a
letter from the petitioners are attached. )
K) Consideration of the following items with an effective
date of May 1, 2001.
• to authorize a 3.5% value increase to Non-Union Step
Pay Plan positions;
• to authorize a 3.5o value increase to Specific Rate Pay
Plan positions;
• to authorize a Oo to 4.5% merit increase range for Non-
Union Merit Salary personnel based on individual
performance;
• to authorize a Range Movement Pool of $34, 956 ($33,334
for General Fund and $1, 622 for Water & Sewer) for
Merit Salary personnel with range movements of 0% and
20 for Merit Employees, funded at a rate of 0. 750 of
Merit Salaries;
• to adopt Ordinance No. 2816 (attached) amending the
classification and salary plans; the classification
plan; and the salary range for Merit-Pay Plan positions
and the Step-Pay Plan Rates for General Step-Pay Plan
positions of the Municipal Code;
• to adopt Ordinance No. 2817 (attached) amending wages
for Residential Water Meter Readers;
• to adopt Ordinance No. 2818 (attached) amending the
wage rates for School Crossing Guards;
• to adopt Ordinance No. 2819 (attached) amending the
hourly rates for part-time non-union custodial
personnel;
• to adopt Ordinance No. 2820 (attached) amending the
hourly rates for Village Interns;
Agenda for VB Meeting 04-10-01 7
• to increase the longevity program payments for non-
union step-pay plan employees by $50 for each
eligibility level:
10-14 years -- $275
15-19 years -- $375
20 years plus -- $475
L) Consideration to adopt Ordinance No. 2821 (attached)
amending Title 1 Chapter 8 by adding the Residential
Enhancement Fund to the Municipal to the Municipal Code of
the Village of Elk Grove Village.
(This item amends the Municipal Code to establish a
Capital Projects Fund titled Residential Enhancement Fund,
and approves transfers from existing fund balances into
such fund.
(A report from the Director of Finance is attached. )
M) Consideration to adopt Ordinance No. 2822 (attached)
amending Title 1 Chapter 8 by deleting Section 1-8-10-1,
Working Cash Fund, from the Municipal Code of the Village
of Elk Grove Village, and transferring the fund balance
from the Working Cash Fund to the Residential Enhancement
Fund.
(The Village established the Working Cash Fund in 1962
to ensure sufficient money would be available to
supplement any unforeseen shortfall.
(Since that time, the Village has adopted a reserve
policy for the General Fund to maintain a minimum reserve
level equal to four months of budgeted expenditures. This
policy satisfies the purpose of the Working Cash Fund.
(This item transfers all money in this fund to the
Residential Enhancement Fund, and eliminates the Working
Cash Fund.
(A report from the Director of Finance is attached. )
N) Consideration to adopt Ordinance No. 2823 (attached)
granting a variation of Section 7E-7-6:C of the Zoning
Ordinance to permit the installation of a 1, 000 gallon
propane tank that would be located less than fifty (50)
feet from abutting lot line on property located at 795
Touhy Avenue, Elk Grove Village.
(This item was discussed at the March 27th Village
Board meeting, and currently appears under Unfinished
Business of the Village Attorney. )
• • 0 •
Agenda for VB Meeting 04-10-01 8
O) Consideration to adopt Ordinance No. 2824 (attached)
granting a variation of Section 4-3-1:B of the Zoning
Ordinance pertaining to the number of required parking and
stacking spaces for property located at 75 Turner Avenue.
(The variation would decrease the total number of
required parking spaces from sixty-eight (68) to forty-
eight (48) and decrease the number of stacking spaces from
twelve (12) to five (5) .
(This item was discussed at the March 27th Village
Board meeting, and currently appears as Unfinished
Business of the Village Attorney. )
7 . REGULAR AGENDA
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter
a. Landmeier Public Works Facility Improvements
b. Sidewalk/Street Light Improvements
C. West Side Garage Improvements
d. Salt Creek Improvements
e. Fire Station 7 Renovations/Improvements
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner
a. Cellular Tower Guidelines
b. Fence Regulations
C. Motorist Use Of Cellular Phones
d. Massage Parlor Regulations
10. PERSONNEL COMMITTEE - Trustee Petri
a. Wellness Program
11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik
12. INFORMATION COMMITTEE - Trustee Dill
a. New Trustee Orientation
13 . INDUSTRIAL/COMMERCIAL
REVITALIZATION COMMISSION - Trustees Lissner/Petri
14. YOUTH COMMISSION - Trustee Prochno
15. PARADE COMMISSION Trustee Czarnik
16. PLAN COMMISSION - Village Manager Parrin
a. PC Docket 01-2, Antenna Siting Policy - Text Amendment
(PH 02-21-01)
Agenda for VB Meeting 04-10-01 9
b. PC Docket 01-3, 55 Gaylord Street. Request for a Special Use
Permit for the operation of an automobile repair garage in an
I-1 Industrial Zoning District.
(PH 04-18-01)
17. ZONING BOARD OF APPEALS - Village Manager Parrin
a. ZBA Docket 01-4 - 1045 S. Arlington Hts. Rd.
Request for variance to construct an addition having a gable
roof structure with a mean elevation of approximately 39' and
to allow construction of a cross and spire on top whose
height would be 62' above grade. (PH 3-21-01)
b. ZBA Docket 01-5 - 241 Banbury Av.
Request for variance to construct a fireplace chase that
would extend approximately fourteen inches into the required
five foot side yard. (PH 3-21-01)
C. ZBA Docket 01-6 - 1001 Tennessee Lane
Request for variance to construct a room addition which would
encroach approximately five feet (5'0") into the required
12. 83 foot side yard. (PH 4-26-01)
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Community Service Board - Trustee Czarnik
C. Liquor Commission - Mayor Johnson
d. Special Events Committee - Mayor Johnson
19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk
20. UNFINISHED BUSINESS
VILLAGE BOARD
a. At the February 8, 2000 Village Board meeting a first reading
was held on an ordinance approving the Devon/Rohlwing
Redevelopment Plan and Project.
b. At the February 8, 2000 Village Board meeting a first reading
was held on an Ordinance designating the Devon/Rohlwing
Redevelopment Project area.
c. At the February 8, 2000 Village Board meeting a first reading
was held on an Ordinance adopting Tax Increment Financing for
the Village of Elk Grove Village, Cook and DuPage in
connection with the Designation of the Devon/Rohlwing
Redevelopment Project area.
d. Material Sciences Corporation/Pre-Finish Metals Special Use
petition to construct a daycare center on industrial-zoned
land.
Agenda for VB Meeting 04-10-01 10
VILLAGE ATTORNEY
a. PC Docket 01-1, PrimeCo Personnel Communications, 676 Meacham
Road. Direct the Attorney to prepare an ordinance for a
Special Use Permit for installation of nine panel antennas co-
located on the Sprint Monopole at the northwest corner of the
Meacham Fire Station.
(PH 02-21-01)
b. ZBA Docket 01-2, 75 Turner Av. Direct the Village Attorney to
prepare an Ordinance to decrease the number of required
parking spaces from 68 to 48 and reduce the number of stacking
spaces from 12 to 5. (PH 3-14-01)
C. ZBA Docket 01-3, 795 Touhy Av. Direct the Village Attorney to
prepare an Ordinance for a variance to permit the installation
of a 1, 000 gallon above-ground propane tank to be located 31
feet from the west side, 42 feet from the east side of lot
line and 25 feet from the south property line. (PH 3-14-01)
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other
applicable Federal and State laws, the meeting will be accessible
to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably
no later than five days before the meeting.
C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri,
Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen,
Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)
CONSENT ADDENDUM
to the
Regular Village Board Meeting Agenda
April 10, 2001
6. CONSENT AGENDA(continued):
P) Consideration of the following Health Care items to be effective May 1,2001 through
April 30,2002:
• To authorize the Village Manager to enter into a contract with HMO Illinois to
provide HMO medical benefits at the following monthly rates:
Monthly Premium
Employee Only $211.81
Employee Plus one Dependent $408.31
Employee with Two Plus Dependents $629.05
a To authorize the Village Manager to enter into a contract with First Commonwealth
Dental HMO to provide HMO Dental benefits at the following monthly rates:
Monthly Premium
Employee Only $20.52
Employee Plus one Dependent $38.13
Employee with Two Plus Dependents $57.39
• To renew an agreement with Gallagher Bassett to administer the Village's Self-
Insured Medical and Dental Plans at a cost of$17.25 per participant per month for
medical claims and$5.92 per participant per month for Dental Claims.
• To renew a contract with Lloyds of London to provide Specific Stop Loss Re-
Insurance coverage at a cost not to exceed $303,343.
• To renew a contract with Lloyds of London to provide Aggregate Stop Loss Re-
Insurance coverage at a cost not to exceed $18,905.
• To renew a contract with Arthur Gallagher and Company for consulting services at a
cost of$5,000.
• To renew a contract with Cost Care Consultation Services through Gallagher Bassett
at a cost of$5.25 per participant per month.
• To renew the Flex Spending Plan administered by Gallagher Bassett at a cost of$5.45
per participant per month. And,
• To establish the monthly premium rates for the Village Self-Insured Medical and
Dental Plans as follows:
Village Monthly Premium
Medical
Employee Only $361.32
Employee Plus one Dependent $758.80
Employee with Two Plus Dependents $825.59
Dental
Employee Only $ 53.40
Employee Plus one Dependent $112.13
Employee with Two Plus Dependents $140.56
Medicare Supplement Rates Monthly Premium
Medical Village Plan
Employee Only $234.86
Employee Plus one Dependent $493.21
HMO Medical Plan
Employee Only $198.83
Park District Monthly Premium
Medical
Employee Only $389.21
Employee Plus one Dependent $830.23
Employee with Two Plus Dependents $894.10
Dental
Employee Only $ 53.40
Employee Plus one Dependent $112.13
Employee with Two Plus Dependents $140.56