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HomeMy WebLinkAboutAGENDA - 03/27/2001 - VILLAGE BOARD w • . Next ORD: 2813 (2816) Next RES. 15-01 (19-01) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING March 27, 2001 1. Call to Order 2. Invocation (Rev. Thomas G. Smith, Deacon, Saint Nicholas Episcopal Church) 3. Approval of Minutes of March 13, 2001 4. Mayor and Board of Trustees ' Report 5. Accounts Payable Warrant: March 27, 2001, $489, 660. 87 6 . CONSENT AGENDA A) Consideration to authorize a public hearing before the Plan Commission to hear the petition of Village Autowerks, Inc. , for a Special Use permit to allow the operation of an automobile repair garage at 55 Graylord. (The petitioner has completed the conceptual review process with Village staff. Upon initial review of the proposed use, it is recommended that a hearing be scheduled before the Plan Commission. (The subject property is located in an I-1 Industrial zoning district. In accordance with Section 7E-2 of the Village Zoning Ordinance, automobile servicing is a permitted Special Use in the I-1 and I-2 Industrial districts. (The date of the public hearing will be scheduled in accordance with the Plan Commission's schedule. (A report from the Assistant to the Village Manager is attached. ) B) Consideration of the following: • to waive all fees associated with a 5K race hosted by the Elk Grove Park District on May 12, 2001 from 7:30 a.m. to 11:00 a.m. at Northwest Point Office Park; and • to authorize the Police Department to provide traffic control for the event. (The Elk Grove Park District is planning for a May 12th 5K event at Northwest Point. The Park District will contact the businesses at Northwest Point to ensure any of their concerns are addressed prior to the event. ' Agenda for VB Meeting 03-27-01 2 9' 9' (The Park District will be responsible for picking up, setting up, and taking down barricades to be provided by the Village. (A copy of the Park District's request is attached. ) C) Consideration of a request (attached) from the Children's Advocacy Center for a payment of FY 2000-01 dues in the amount of $3, 750. (The Children's Advocacy Center assists and supports children and families victimized by sexual abuse. The center works in conjunction with law enforcement agencies to provide technical assistance. (The Police Department has used this service in the past and finds it to be beneficial to the Village. (Sufficient funds are budgeted and available for this purpose. ) (A report from the Chief of Police, recommending approval, is attached. ) D) Consideration to authorize a purchase contract to O.C. Tanner Recognition Company, Salt Lake City, UT, for supplying employee service awards in the amount not to exceed $19, 750. 00. (The service awards will be presented at the Annual Awards Banquet on April 20, 2001. O.C. Tanner has supplied service awards to the Village in the past. (Sufficient funds are budgeted and available for this purpose. ) E) Consideration to award a professional services contract to RMS Information Technology Integrators, Buffalo Grove, IL to complete an engineering study for wireless network infrastructure implementation in a total contract amount not to exceed $5, 503. 75. (This study is needed to determine the viability of a wireless communication network to link the Village's buildings. The study will review radio frequency paths between buildings and determine which frequencies can be used by the Village for this purpose. (The Park District is planning the implementation of their own wireless network, and RMS provided a proposal to study the combined total of 16 Village and Park District facilities. The total contract amount is $12, 580, the Village's portion totaling $5,503 . 75. (Sufficient funds are budgeted and available for this purpose. (A report from the Director of Finance, recommending approval, is attached. ) A enda for VB Meetin 03-27-01 3 g g F) Consideration to award a professional service contract to Soil and Material Consultants, Inc. , Arlington Heights to provide construction material engineering services required for the 2001 MFT Program and Private Participation Concrete Program in an amount not to exceed $21, 300. (Quality control and material testing services for concrete and asphalt is required for the Annual Street Resurfacing Program contracts and the Private Participation Concrete Program. To ensure quality asphalt and concrete materials are provided to the Village, both plant and field-testing are performed on a regular basis during these programs. (They are an Illinois Department of Transportation prequalified firm. (Sufficient funds are budgeted and available in the FY 01/02 Budget for this purpose. (A report from the Director of Public Works, recommending approval, is attached. ) G) Consideration to award a service contract to 5-G's Enterprises Inc. D/B/A Scotty's Lawn Care, of Elk Grove Village, IL in a total contract amount not to exceed $57, 665.20. (The grass cutting and general landscaping services will be provided for selected services within the Village. (Of the eight (8) responses were received, 5-G's Enterprises Inc. D/B/A Scotty's Lawn Care was the lowest responsive bidder. (Adequate funds are available in the proposed FY 01/02 Public Works General Fund and Engineering & Community Development ICRC Fund. ) H) Consideration to award a professional services contract to Just Networks, Inc. , Schaumburg, IL to provide advanced technical support of the Village's local and wide area networks for the period May 1, 2001 through April 30, 2002 in a total contract amount not to exceed $113, 100. (Just Networks has provided network maintenance and support services to the Village for the past eight years, and has served as primary support for a variety of technology issues. (The proposed rate amounts to an hourly rate of $116, a 3% increase over the current rate of $112. 63 . The budgeted support time has increased from two days per week to two and a half days per week in anticipation of a larger scope of technology projects in the coming year. Agenda for VB Meetin 03-27-01 4 9' 9' (Sufficient funds are budgeted and available in the FY 01/02 Budget for this purpose. (A report from the Director of Finance, recommending approval, is attached. ) I) Consideration of the following: • to rescind an existing contract awarded to R.J. Haack Builders, Inc. , Arlington Heights, IL for remodeling work at the Fire Administration Building, and Greenleaf and Meacham Fire Stations, in a total amount of $128, 012. 00; and • to award this contract to second lowest bidder, Fisher Commercial Construction, Inc. , Arlington Heights, IL in a total contract amount not to exceed $134, 009. 00. (The Village Board authorized the award of these construction contracts to the lowest bidder, R. J. Haack Builders, Inc. at the April 14, 2000 Village Board meeting. During subsequent pre-construction meetings, it was determined that this contractor was unable to meet the terms of the awarded contracts. (The second lowest bidder, Fisher Commercial Construction, is the contractor performing the work at the Biesterfield Fire Station and Public Works Administration Building. Fisher Commercial Construction is able to complete the scope of work at a cost of $134, 009, which is reduced from their original bid amount of $158, 000. (Sufficient funds are budgeted and available for this purpose. (Reports from the Director of Finance and Fire Chief, recommending approval, are attached. ) J) Consideration of the following: • to waive the formal bidding process; • to award a purchase contract to Prairie International Corporation, Springfield, IL for one Vactor 2110 sewer vacuum truck in a total amount not to exceed $190, 654. 00 under State of Illinois contract pricing; and • to declare the Village's existing Vactor 200 as surplus property to be sold at a later date. (The FY 00/01 Budget includes funding for the acquisition of a sewer vacuum truck for the Public Works Utilities Division. Agenda for VB Meetin 03-27-01 S g J (The State of Illinois recently awarded a contract to Prairie International for this equipment and the Village has the opportunity to take advantage of this contract pri Ging. (The existing vacuum truck is 16 years old, and will be declared surplus and prepared for sale. (Sufficient funds are budgeted and available for this purchase in the Water/Sewer Fund. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) K) Consideration to adopt Resolution No. 15-01 (attached) authorizing the Mayor and Village Clerk to execute a Letter Center Agreement between Federal Express Corporation and the Village of Elk Grove Village. (The agreement shall be for a three-year period, effective February 10, 2001. Federal Express agrees to pay the Village of Elk Grove an annual fee of $3, 900. 00 for the installation of twelve (12) Letter Centers in right-of-way. The Village has standardized all carriers on this per box rate. ) L) Consideration to adopt Resolution No. 16-01 (attached) adopting the official zoning map of the Village of Elk Grove Village as of December 31, 2000. (The Village updates the zoning map annually to reflect the changes made during the previous calendar year. (A copy of the revised zoning map is available in the Village Clerk's Office. ) M) Consideration to adopt Resolution No. 17-01 (attached) determining the appropriateness for Class 6 (B) status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain property located at 2200 Arthur Avenue. (Gullo International Development Corporation has assumed ownership of the above referenced property. This building has been vacant since August 1999, for a total period of 20 months. The County will consider qualifying a building that has been vacant for less than 24 months if the municipality supports the petition. (The 6 (B) property tax incentive allows a property tax assessed valuation reduction from 36% to 16% of the fair market value for a twelve-year period. The Class 6(13) status applies to development or substantial renovation of buildings vacant for 24 consecutive months. Agenda for VB Meeti�g -27-01 6 (A report from the Economic Development Officer and a letter from the petitioners are attached. ) N) Consideration to adopt Resolution No. 18-01 (attached) authorizing the Mayor and Village Clerk to execute a Ground Lease Agreement between PCS Primeco and the Village of Elk Grove Village. (This item authorizes the execution of a ground lease with PCS Primeco to install cellular antennas onto the Sprint monopole approved for construction at the Meacham Fire Station. (This proposal was discussed at the March 13th Committee of the Whole meeting. ) O) Consideration to adopt Ordinance No. 2813 (attached) authorizing the issuance of General Obligation Bonds, Series 2001, of the Village of Elk Grove Village, IL. (The Village Board approved the refunding of $3.3 million in General Obligation Bonds, Series 1992, at the February 13th Village Board meeting. (The Village's bond counsel is finalizing the ordinance to issue the Series 2001 bonds. Additional details are needed regarding redemption dates and details of the bond sale. A final copy of the ordinance will be distributed prior to the February 27th Village Board meeting. (A report from the Director of Finance is attached. Due to its 24-page size, the ordinance is on-file in the Village Clerk's office. ) P) Consideration to adopt Ordinance No. 2814 (attached) amending Chapter 3 Liquor Control of Title 3 of the Village Code by eliminating the Class "C" Classification in its entirety and reducing the number of Class A, Class AA, Class D, and Class DD Licenses by one (1) due to the termination of alcohol sales and business closings of various establishments in the Village. (The reduction in licenses is needed due to the closing of Buster's Billiards, and the termination of alcohol sales at the Elk Grove Motel . (The Liquor Commission has determined that the Class "C" license should be eliminated since no clubs or organizations have requested such a license. (A report from the Village Clerk is attached. ) Agenda for VB Meeting 03-27-01 7 9' g Q) Consideration to adopt Ordinance No. 2815, (attached) granting a Special Use permit to PrimeCo Personal Communications for co-location of wireless telecommunication antennas on an existing 120 foot monopole tower at the height of approximately 110 feet on property located at 676 Meacham Road, Elk Grove Village. (This item grants a Special Use Permit to PrimeCo PCS to install cellular antennas on the monopole approved for construction at the Meacham Fire Station. (This proposal was discussed at the March 13th Committee of the Whole meeting. ) 7 . REGULAR AGENDA None BOARDS AND COMMISSIONS B. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Facility Improvements b. Sidewalk/Street Light Improvements C. West Side Garage Improvements d. Salt Creek Improvements e. Fire Station 7 Renovations/Improvements 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Cellular Tower Guidelines b. Fence Regulations C. Motorist Use Of Cellular Phones d. Massage Parlor Regulations 10. PERSONNEL COMMITTEE - Trustee Petri a. Wellness Program 11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik 12. INFORMATION COMMITTEE - Trustee Dill a. New Trustee Orientation 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. PC Docket 01-2, Antenna Siting Policy - Text Amendment (PH 02-21-01) • Agenda for VB Meeting 03-27-01 8 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 01-2 - 75 Turner Av. Request for variance to decrease the number of required parking spaces from 68 to 48 and reduce the number of stacking spaces from 12 to 5. (PH 3-14-01) b. ZBA Docket 01-3 - 795 Touhy Av. Request for variance to permit the installation of a 1, 000 gallon above-ground propane tank to be located 31 ' from west side of property line, 42' from east side of lot line and 25' from south property line (PH 3-14-01) C. ZBA Docket 01-4 - 1045 S. Arlington Hts. Rd. Request for variance to construct an addition having a gable roof structure with a mean elevation of approximately 39' and to allow construction of a cross and spire on top whose height would be 62' above grade. (PH 3-21-01) d. ZBA Docket 01-5 - 241 Banbury Av. Request for variance to construct a fireplace chase that would extend approximately fourteen inches into the required five foot side yard. (PH 3-21-01) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - Mayor Johnson d. Special Events Committee - Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD a. At the February 8, 2000 Village Board meeting a first reading was held on an ordinance approving the Devon/Rohlwing Redevelopment Plan and Project. b. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance designating the Devon/Rohlwing Redevelopment Project area. c. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance adopting Tax Increment Financing for the Village of Elk Grove Village, Cook and DuPage in connection with the Designation of the Devon/Rohlwing Redevelopment Project area. d. Material Sciences Corporation/Pre-Finish Metals Special Use petition to construct a daycare center on industrial-zoned land. Agenda for VB Meeting 3-27-01 9 VILLAGE ATTORNEY a. PC Docket 01-1, PrimeCo Personnel Communications, 676 Meacham Road. Direct the Attorney to prepare an ordinance for a Special Use Permit for installation of nine panel antennas co- located on the Sprint Monopole at the northwest corner of the Meacham Fire Station. (PH 02-21-01) 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)