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HomeMy WebLinkAboutAGENDA - 03/13/2001 - VILLAGE BOARD Next ORD: 2813 (2813) Next RES. 15-01 (16-01) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING March 13, 2001 1. Call to Order 2. Invocation (Rev. Angela Schenck, Pastor, Elk Grove United Presbyterian Church) 3. Approval of Minutes of February 27, 2001 4. Mayor and Board of Trustees ' Report 5. Accounts Payable Warrant: March 13, 2001 6 . CONSENT AGENDA A) Consideration to award a contract to the lowest responsive and responsible bidder, Peerless Fence, Inc. , West Chicago, IL, for the installation of the Nerge Road guardrail, in a total amount not to exceed $5,558. 60. (Bid specifications for this project were obtained by four contractors, of which two submitted bids. Upon review of the bids submitted, Peerless Fence, Inc. was determined to be the lowest responsive and responsible bidder. (Peerless Fence, Inc. has completed similar projects for other government agencies on schedule and under budget. (Sufficient funds are available for this purpose. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) B) Consideration to award a contract to the lowest responsive and responsible bidder, RAI Concrete, Inc. , Carol Stream, IL, for sidewalk, curb, gutter, and driveway removal and replacement on a per unit cost basis as follows: Un i t Qty Unit Description Pricing FY 01/02 90, 000 Sq. Ft. 5" PCC Sidewalk 2.10 15, 000 Sq. Ft. 8" PCC Sidewalk 2.30 200 Sq. Yd. 5" PCC Driveway Pavement 20. 00 100 Sq. Yd. 8" PCC Driveway Pavement 21.50 4, 000 Ln. Ft. Combination Concrete Curb & Gutter 8.15 (B-12) 2, 000 Ln. Ft. Combination Concrete Curb & Gutter 8.15 (M) Agenda for VB Meeting 03-13-01 2 3, 000 Ln. Ft. Combination Concrete Curb & Gutter 8.40 (B-18) 3, 000 Ln. Ft. Combination Concrete Curb & Gutter 10. 65 (B-24) 105, 000 Sq. Ft. Sidewalk Removal .40 300 Sq. Yd. Driveway Pavement Removal 4.50 12, 000 Ln. Ft. Combination Concrete Curb/Gutter 2.60 Removal and at a cost not to exceed $410,250. 00 from the FY 2001/2002 Budget. (Bid specifications were obtained by twelve contractors, of which eleven submitted bids. Upon review of the bids submitted, RAI Concrete, Inc. was determined to be the lowest responsive and responsible bidder. (Sufficient funds are budgeted in the proposed FY 01/02 Budget. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) C) Consideration to award a contract to the lowest responsive and responsible bidder, Arrow Road Construction Company, Mount Prospect, IL, for street milling and resurfacing on a per unit cost basis as follows: Qty Unit Description Unit Pricing FY 01/02 65,963 Sq. Yd. Bituminous Concrete Surface 1. 05 Removal (Partial Width 1 /") 25,922 Sq. Yd. Bituminous Concrete Surface 1. 00 Removal (Full Width 1 %") 2,500 Sq. Yd. P.C.C. Surface Removal (Partial 2. 75 Width 1 %) 17,410 Ton Bituminous Concrete Surface 31.40 Course, Mix D 1,500 Ton Leveling Binder, Mix C, Type 2 31.40 20, 726 Gal. Bituminous Prime Coat Material .65 100 Ton Prime Coat Aggregate 8. 00 and at a cost not to exceed $710, 104. 05 from the MFT Fund. (Sufficient funds are budgeted in the proposed FY 01/02 Budget for this purpose. (Reports from the Purchasing Agent and Director of Public Works, recommending approval, are attached. ) Agenda for VB Meeting 03-13-01 0 3 D) Consideration to award a contract to the lowest responsive and responsible bidder, Plote Construction, Inc. , Elgin, IL, to furnish bituminous paving materials on a per unit cost basis as follows: Un i t Qty Unit Description Pricing FY 01/02 4, 000 Ton Bituminous Concrete Course 17.90 1, 000 Ton Bituminous Surface Course 23.40 500 Gal. jEmulsified Asphalt SS-1 3.90 and at a total cost not to exceed $78, 950. 00 from the MFT Fund and $18, 000. 00 from the General Fund for a total cost of $96, 950. (Plote Construction, Inc. was determined to be the lowest bidder after the hauling charge was calculated into the bid prices. The hauling charge is the cost incurred by the Village to pick up the materials at the vendor's location. The hauling charge is based on the mileage for that trip. (Sufficient funds are budgeted in the proposed FY 01/02 Budget for this purpose. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) E) Consideration to increase an existing contract with Kale Uniforms, Inc. , Chicago, IL for the purchase of uniforms and accessories for the Fire Department, in the amount of $5, 000 for a total contract amount of $20, 000. (The FY 00/01 Budget includes $20, 000 for this purpose. (The Village Board approved a contract with Kale Uniforms in the amount of $15, 000 for FY 00/01. The Fire Department anticipated that $15, 000 would satisfy their stationwear and uniform needs for the fiscal year. The determination has since been made that the remainder of the budget is needed. (Sufficient funds are budgeted and available for this purpose. (Reports from the Director of Finance and Fire Chief, recommending approval, are attached. ) Agenda for VB Meeting 4 F) Consideration to award a contract to the lowest responsive and responsible bidder, Lino & Poli Plumbing, Itasca, IL, for the Bond Street Watermain Improvement Project, in a total amount not to exceed $302,940. (A total of fifteen contractors submitted bids for this project. Upon review of the bids submitted, Lino & Poli Plumbing was determined to be the lowest responsive and responsible bidder. (Lino & Poli has performed public and private work in the Village for many years, including repairs to the Municipal Building in 1987. This company has also performed water and sewer repairs for the Villages of Bensenville, Itasca, and Wood Dale. (Sufficient funds are budgeted and available for this purpose. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) G) Consideration to award a contract to the lowest responsive and responsible bidder, T.N. T. Landscaping & Snow Removal, Inc. , Rolling Meadows, IL for the FY 2001-2002 Turf Restoration Program in a total amount not to exceed $37, 800. (Bid specifications for this parkway restoration program were obtained by a total of sixteen contractors, of which four submitted bids. Upon review of the bids submitted, T.N. T. Landscaping was determined to be the lowest responsive and responsible bidder. (The contract is to be awarded on a unit price of $3.15 for soil preparation based on a quantity of 4, 000 square yards, and a unit price of $3.15 for final grading and laying sod based on a quantity of 8, 000 square yards. (Sufficient funds are budgeted in the proposed FY 01/02 Budget for this purpose. (A report from the Director of Finance, recommending approval, is attached. H) Consideration to adopt Resolution No. 15-01 (attached) approving a Plat of Subdivision identified as Elk Grove- Dierking Subdivision. (This item formally approves the plat of subdivision for the Dierking Terrace property, allowing the Village to keep ownership of the property housing its water receiving station. (The Plan Commission considered the plat at their February 21St meeting, and unanimously recommends approval. ) Agenda for VB Meeting 03-13-01 5 7. REGULAR AGENDA A) Consideration of a request (attached) to grant a variation from the Sign Ordinance to permit the installation of a free-standing sign that exceeds the area permitted as follows: VARIATION ITEM PROPOSED PERMITTED REQUESTED Sign Area Per Face 72 sq. ft. 45sq.ft. 99 sq. ft. total Sign Area Total 144 sq. ft. (2200 increase) (The petitioner represents Trammell Crow Company which is marketing the former Halo/Cooper lighting building at Busse Road and Brummel Street. The proposed sign communicates the building is "For Sale/Lease. " (The building size totals 727, 000 square feet and is located on a multi-lane, highly traveled road. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Facility Improvements b. Sidewalk/Street Light Improvements C. West Side Garage Improvements d. Salt Creek Improvements e. Fire Station 7 Renovations/Improvements f. 2001 MFT Street Maintenance Program 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Cellular Tower Guidelines b. Fence Regulations C. Motorist Use Of Cellular Phones 10. PERSONNEL COMMITTEE - Trustee Petri a. Wellness Program 11 . RECYCLING & WASTE COMMITTEE - Trustee Czarnik 12. INFORMATION COMMITTEE - Trustee Dill a. New Trustee Orientation 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik • Agenda for VB Meeting-13-01 6 16. PLAN COMMISSION - Village Manager Parrin a. PC Docket 01-1, 676 Meacham Road Request from PRIMECO Personal Communications for a Special Use Permit for the installation of nine panel antennas co-located on the Sprint monopole at the northwest corner of the Meacham Fire Station (PH 02-21-01) b. PC Docket 01-2, Antenna Siting Policy - Text Amendment (PH 02-21-01) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 01-2 - 75 Turner Av. - Request for variance to decrease the number of required parking spaces from 68 to 48 and reduce the number of stacking spaces from 12 to S. (PH 3- 14-01) b. ZBA Docket 01-3 - 795 Touhy Av. - Request for variance to permit the installation of a 1, 000 gallon above-ground propane tank to be located 31 ' from west side of property line, 42' from east side of lot line and 25, from south property line (PH 3-14-01) C. ZBA Docket 01-4 - 1045 S. Arlington Hts. Rd. Request for variance to construct an addition having a gable roof structure with a mean elevation of approximately 39' and allow construction of a cross and spire on top whose height would be 62, above grade. (PH 3-21-01) d. ZBA Docket 01-5 - 241 Banbury Av. Request for variance to construct a fireplace chase that would extend approximately fourteen inches into the required five foot side yard. (PH 3-21-01) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - Mayor Johnson d. Special Events Committee - Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD a. At the February 8, 2000 Village Board meeting a first reading was held on an ordinance approving the Devon/Rohlwing Redevelopment Plan and Project. b. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance designating the Devon/Rohlwing Redevelopment Project area. Agenda for VB Meeting 03-13-01 7 c. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance adopting Tax Increment Financing for the Village of Elk Grove Village, Cook and DuPage in connection with the Designation of the Devon/Rohlwing Redevelopment Project area. d. Material Sciences Corporation/Pre-Finish Metals Special Use petition to construct a daycare center on industrial-zoned land. VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)