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Home My WebLink AboutAGENDA - 02/27/2001 - VILLAGE BOARD Next ORD: 2813 (2814) Next RES. 12-01 (15-01) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING February 27, 2001 1. Call to Order 2. Invocation (Rev. Art Fagan, Pastor, Queen of the Rosary Parish) 3. Approval of Minutes of February 13, 2001 4. Mayor and Board of Trustees ' Report S. Accounts Payable Warrant: February 27, 2001 6 . CONSENT AGENDA A) Consideration to enter into a production agreement (attached) between the Village of Elk Grove Village and Third Millennium Inc. , for utility billing outsourcing for fiscal year 2001/2002 in a total contract amount not to exceed $23, 100. (The production agreement will require Third Millennium Inc. , to print the monthly water bills/late notices, provide OCR coding, and deliver them to the post office. The quoted price is based on an average annual usage of 84, 000 bills/notices. (Sufficient funds are budgeted and available for this expense. This will be the third year of using this firm. The contract amount is 20 greater than last year. (A report from the Director of Finance, recommending approval, is attached. ) B) Consideration to award a professional services contract to McGladrey & Pullen, LLP to perform the FY 2000/2001 Annual Audit in an amount not to exceed $33, 200. (Freidman, Eisenstein, Raemer, and Schwartz (FERS) which had performed the Village's audits since 1994, merged this year with McGladrey & Pullen, LLP. As a result of the merger McGladrey & Pullen, LLP is now the sixth largest CPA firm in the United States. (Their technical knowledge and assistance in preparing the Village's comprehensive annual financial report (CAFR) assisted the Village in receiving its 16th consecutive Certificate of Achievement for Excellence in Financial Reporting. Due to the quality of their work and their familiarity with the Village, McGladrey & Pullen, LLP is recommended to perform the Village's annual audit for FY 2001/02. RFP's will be sent out for the FY 2002 audit. Agenda for VB Meeting 02-27-01 2 (A total of $5, 502. 00 of the total contract amount is reimbursable by the Water & Sewer Fund. (A report from the Director of Finance, recommending approval, is attached. ) C) Consideration to authorize funding in the amount of $1, 000. 00 for the Serious Habitual Offenders Comprehensive Action Program (SHOCAP) . (The Police Department begun participation in the RAPP program in 1996. This program began as a gang intervention program which has gradually changed its mission. The Police Department has determined that this program no longer provides any benefits to the Village. The SHOCAP program addresses habitual youth offenders, and the Police Department is currently active in this program. (Sufficient funds are available for this purpose. (A report from the Chief of Police, recommending approval, is attached. ) D) Consideration to adopt Resolution No. 12-01 (attached) authorizing the Mayor and Village Clerk to execute a Letter Center Agreement between United Parcel Service and the Village of Elk Grove. (The agreement shall be for a three-year period, effective February 1, 2001. UPS agrees to pay the Village of Elk Grove an annual fee of $5, 525. 00 for the installation of seventeen (17) Letter Centers in right-of- way. The Village has standardized all carriers on this per box rate. ) E) Consideration to adopt Resolution No. 13-01 (attached) authorizing the Mayor and Village Clerk to execute an Easement Agreement between Clark W. Schram and Karen L. Schram and the Village of Elk Grove Village. (This agreement grants an easement for the installation of a guardrail on private property. This property is located near the intersection of Nerge and Meacham Roads. Vehicles have collided with the Schram's fence on several occasions. The Village will install the guardrail and convey ownership to the Schrams. F) Consideration to adopt Resolution No. 14-01 (attached) authorizing the release/retention of executive session minutes of the Village of Elk Grove Village. (This resolution authorizes the release of executive session minutes from meetings which occurred in 1998 and 1997. ) Agenda for VB Meeting 02-27-01 3 G) Consideration to adopt Ordinance No. 2813 (attached) authorizing the issuance of General Obligation Bonds, Series 2001, of the Village of Elk Grove Village, IL. (The Village Board approved the refunding of $3.3 million in General Obligation Bonds, Series 1992, at the February 13th Village Board meeting. (The Village's bond counsel is finalizing the ordinance to issue the Series 2001 bonds. Additional details are needed regarding redemption dates and details of the bond sale. A final copy of the ordinance will be distributed prior to the February 27th Village Board meeting. (A report from the Director of Finance is attached. Due to its 24-page size, the ordinance is on-file in the Village Clerk's office. ) 7 . REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Facility Improvements b. Sidewalk/Street Light Improvements C. West Side Garage Improvements d. Salt Creek Improvements e. Fire Station 7 Renovations/Improvements f. 2001 MFT Street Maintenance Program 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Cellular Tower Guidelines b. Fence Regulations C. Motorist Use Of Cellular Phones 10. PERSONNEL COMMITTEE - Trustee Petri a. Wellness Program 11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik 12. INFORMATION COMMITTEE - Trustee Dill a. New Trustee Orientation 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri 14 . YOUTH COMMISSION - Trustee Prochno IS. PARADE COMMISSION - Trustee Czarnik Agenda for VB Meeting 02-27-01 4 16. PLAN COMMISSION - Village Manager Parrin a. PC Docket 01-1, 676 Meacham Road Request from PRIMECO Personal Communications for a Special Use Permit for the installation of nine panel antennas co-located on the Sprint monopole at the northwest corner of the Meacham Fire Station (PH 02-21-01) b. PC Docket 01-2, Antenna Siting Policy - Text Amendment (PH 02-21-01) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 01-2 - 75 Turner Av. - Request for variance to decrease the number of required parking spaces from 68 to 48 and reduce the number of stacking spaces from 12 to S. (PH 3- 14-01) b. ZBA Docket 01-3 - 795 Touhy Av. - Request for variance to permit the installation of a 1, 000 gallon above-ground propane tank to be located 31 ' from west side of property line, 42' from east side of lot line and 25' from south property line (PH 3-14-01) C. ZBA Docket 01-4 - 1045 S. Arlington Hts. Rd. Request for variance to construct an addition having a gable roof structure with a mean elevation of approximately 39' and allow construction of a cross and spire on top whose height would be 62' above grade. (PH 3-21-01) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - Mayor Johnson d. Millennium Committee - Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD a. At the February 8, 2000 Village Board meeting a first reading was held on an ordinance approving the Devon/Rohlwing Redevelopment Plan and Project. b. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance designating the Devon/Rohlwing Redevelopment Project area. c. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance adopting Tax Increment Financing for the Village of Elk Grove Village, Cook and DuPage in connection with the Designation of the Devon/Rohlwing Redevelopment Project area. Agenda for VB Meeting 02-27-01 S d. Material Sciences Corporation/Pre-Finish Metals Special Use petition to construct a daycare center on industrial-zoned land. - VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)